Administrative Associate

University of North Carolina at Wilmington; Wilmington (NC); Hybrid; USD 37,000 - 41,000; Full time

Job summary

The Administrative Associate at University of North Carolina Wilmington provides comprehensive administrative and technical support to the Dean’s Suite within the Cameron School of Business (CSB). This position reports to the Assistant Dean of Administration and Resource Management and serves as a key member of the CSB business team.

The role handles a variety of administrative and financial tasks, including purchasing, managing supplies, coordinating large mailings, reconciling budgets,

Qualifications

• Experience providing administrative support in a higher education or professional office environment.
• Experience with purchasing, budget reconciliation, travel, or other financial/administrative processes.
• Proficiency with Microsoft Office, particularly Excel, Outlook, Word, and Teams.

Responsibilities

• Provide comprehensive support to the Dean’s Suite and CSB business team.
• Handle purchasing, supplies, mailings, budget reconciliation, and budget tracking.
• Enter travel authorizations and reimbursements, process scholarships, and manage leave records.
• Coordinate programs and events such as Business Week, CEN, WITX, and school-wide initiatives.
• Offer cross-campus support and maintain professional communication with stakeholders.

Skills

Administrative support

Purchasing

Budget reconciliation

Travel coordination

MS Office Proficiency

Education

High school diploma or equivalency

Tools

Microsoft Office

Job description

Benefits of Working at UNCW

At the University of North Carolina Wilmington, we are driven by a clear purpose: to empower student success, advance innovation, and strengthen the communities we serve. Guided by our strategic vision and commitment to excellence, UNCW offers a dynamic and collaborative environment where employees can make meaningful contributions while growing their careers.
Located in coastal North Carolina, UNCW combines the energy of a thriving academic community with the natural beauty of nearby beaches and outdoor spaces. Here, professional opportunity is balanced with an exceptional quality of life—creating a workplace where you can thrive both personally and professionally.
As a member of the Seahawk community, you’ll benefit from a culture that values well-being, lifelong learning, and connection. UNCW offers a competitive and flexible benefits package designed to support your health, financial well-being, and professional growth. From comprehensive health coverage and retirement options to generous paid leave, tuition opportunities within the UNC System, learning and development opportunities, and wellness programs, UNCW is committed to helping you thrive both at work and in your personal life.

Recruitment Range

Recruitment Range $37,000 - $41,225

Recruitment Range Details

The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidate’s education, relevant experience, internal equity alignment, and departmental budgetary parameters.

Vacancy Number

Vacancy Number S02926

Position Title

Position Title Administrative Associate

Working Title

Working Title Administrative Associate

Competency Level Journey

Home Department

Home Department Cameron School Business - 31200

Primary Purpose of Organizational Unit

The Cameron School of Business is a fully AACSB accredited business school with a leading position among regional public universities. The Cameron School of Business prepares students for successful professional careers and produces impactful research. Dedicated scholars, practitioners, and staff accomplish our mission through scholarly activity, excellent teaching, applied learning, executive mentorship, community involvement, and international engagement. The Cameron School has more than 3,500 undergraduates and 1,100 graduate students enrolled in a variety of business degree programs.

College

College Cameron School Business - 312 College

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Location of Workplace Main UNCW Campus

Brief Summary of Work for this Position

The Administrative Associate provides comprehensive administrative and technical support to the Dean’s Suite within the Cameron School of Business ( CSB ). This position reports to the Assistant Dean of Administration and Resource Management and serves as a key member of the CSB business team.

The Administrative Associate serves as a primary point of contact for the Cameron School of Business, providing information, assistance, and customer service to students, faculty, staff, visitors, and other CSB and UNCW units. The position is responsible for a variety of administrative and financial support functions, including purchasing, maintaining departmental supplies, coordinating large mailings, reconciling budgets, managing and tracking CSB software licenses, entering travel authorizations and reimbursements, processing scholarships, and serving as the CSB leave keeper.

This position also provides administrative support to the CSB business team with faculty supplemental pay ( FLAC ), human resources processes, budget-related activities, and other administrative needs. The Administrative Associate works closely with CSB academic departments to assist with the coordination and logistics of programs and events such as Business Week, CEN , WITX , and other school-wide initiatives. Additional responsibilities may include supporting travel arrangements, purchasing activities, event logistics, and other administrative projects as needed.

The ideal candidate will be highly organized, detail-oriented, dependable, and service-oriented, with strong communication and customer service skills. The position requires professional telephone and in-person etiquette, the ability to interact positively with a wide range of constituents, and a willingness to assist with occasional cross-campus errands and time-sensitive administrative needs. The successful candidate will bring a positive, collaborative attitude and take pride in creating a welcoming and professional experience for visitors to the Dean’s Suite.

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred education, professional skills and experience

• Experience providing administrative support in a higher education or professional office environment.
• Experience with purchasing, budget reconciliation, travel, or other financial/administrative processes.
• Proficiency with Microsoft Office, particularly Excel, Outlook, Word, and Teams.

Required Certifications or licensure

N/A

FTE

FTE 1.0 FTE (40 hours per week)

Months Per Year

Months Per Year 12 Months

Work Days

Work Days Monday - Friday

Work Hours

Work Hours 8:00am - 5:00pm

Type of Position

Type of Position Permanent

Position Number

Position Number 1346

Job Posting Date

Job Posting Date 09/28/2026

Posting Close Date

Posting Close Date 10/19/2026

EEO Statement

UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Required fields are indicated with an asterisk (*)

• * How did you learn of this opportunity with UNCW? (2026)
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  • UNCW Job Alert
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  • North Carolina Job Network
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• * If you selected "Other" to the question above, please explain how you found out about this opportunity. Enter N/A if not applicable.

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