Business Services Assistant (Parks & Recreation)

Town-of-Erie; Erie (CO); Hybride; USD 30 000 - 39 000; Temps partiel

Avantages offerts par ce poste

Free Erie Community Center membership

Colorado Sick Leave (1 hour per 30 hrs

Employee Assistance Program (EAP)

Résumé du poste

Town of Erie is seeking a part-time Business Services Assistant for the Parks & Recreation Department. The role blends administrative support with program operations, budgets, inventory, and records management to keep day-to-day activities running smoothly.

You will assist with Camp Erie, teen programs, and special events, coordinating meetings, scheduling, and vendor relationships while upholding PEAK standards. Eligible for some remote time with supervisor approval.

Qualifications

• Minimum age 18 with High School Diploma or GED.
• Two years of administrative support experience preferred.
• Experience in Parks & Recreation or related field preferred.

Responsabilités

• Assists recreation staff in developing, organizing, scheduling, promoting and leading Camp Erie, teen programming, climbing wall, and other general recreation programs.
• Provides direct operational support including planning, scheduling, budgeting, and administration of program operations.
• Maintains program related records and reports issues or inventory to supervisory staff.
• Communicates professionally with patrons, staff, contractors, and vendors to ensure smooth operations.
• Assists with budget tracking, invoices, participant payments, and scholarship applications.

Connaissances

Administrative support

Customer service

Communication skills

Scheduling

Inventory management

Formation

High School Diploma or GED

Outils

Microsoft Office Suite

Excel

Record keeping software

Description du poste

We’re looking for a highly organized, dependable, and service-minded part-time Business Services Assistant to join our Parks & Recreation Department. This is a varied and rewarding role for someone who enjoys wearing many hats, working with people, managing details, and contributing to programs and projects that make a difference in the community.In this position, you’ll provide essential administrative support while also helping improve the way our Department operates. From research and spreadsheets to permits, accounts payable, records, special programs, and process improvement, you’ll play an important role in keeping our day-to-day operations running smoothly.Part-Time, HourlyHiring Range:$22.05/hr - $24.81/hrFull Range:$22.05/hr - $27.56/hrPosting Dates: Please refer to the posting dates as this posting could close early with no notice.**All incomplete applications will be withdrawn from the process once the posting closes.AccommodationsIf you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please contact Risk Management and Recruitment at [e-mail] and [e-mail] Hours: Monday-Friday shifts primarily, typically around 20 – 30 hours per week(part-time), to include mornings, evenings, and weekends as needed; not to exceed an average of 130 hours/month on average.Schedule may vary depending on program specific needs, including increased shifts during the summer months.Work Location: Erie Town Hall (645 Holbrook St)This position may be eligible for some work from home time, with supervisor approval.Duties And Responsibilities:Assistant DutiesAssists recreation staff in developing, organizing, scheduling, promoting and leading Camp Erie, teen programming, climbing wall, and other general recreation programsProvides direct operational support to recreation staff which includes planning, instructing, purchasing, staffing, scheduling, implementing and administration of program operationsCommunicates professionally with patrons, staff, co-workers, supervisors, vendors, and contractors to ensure smooth operationsManages camp, teen, climbing wall and general recreation supply inventory to include preparing and collecting supplies, monitoring inventory, and making recommendations for new purchasesAssists with creating camp schedules, weekly plans, field trip logistics, contractors, and other program-related tasksAssists with facilitation of teen youth council group, volunteer program, and local tripsAssists with budget tracking, invoices, participant payment plans, and participant scholarship applicationsAssists with state licensing compliance and record keeping for camp and camp staffCompletes a variety of paperwork including daily records, logs and incident reportsEvaluates operational effectiveness and recommends new workflows and processes to improve general recreation operations and programsCompletes a variety of paperwork including daily records, logs, and incident reportsMaintains program related records. Reports issues or concerns with inventory, facility conditions, policies and incidents to supervisory staff as neededAttends and participates in staff meetings and trainings. Assists with training staffMay assist with recruiting, interviewing, training, performance evaluation, and scheduling volunteers and staffEnsures the safety of guests and program participants by enforcing all rules and policies with staff and guests. Take appropriate action steps following any incidents within the facilityRemains composed and makes sound judgments in any emergency or non-emergency situation Responds to emergency situations, administers first aid, CPR or other medical attention as needed, and completes incident reportsServes on committees and attend meetings assigned. Tasks may include scheduling/running meetings, tracking budget line items, implementing staff appreciation events, and other tasks as assignedDemonstrates outstanding internal and external customer service by upholding PEAK (Professional, Exceptional, Accountable, Knowledgeable) standards. Refers public to the appropriate Town contactMay serve or fill in for the Recreation Coordinator – General Interest in their absenceCustomer Service DutiesDemonstrate outstanding internal and external customer service by upholding PEAK (Professional, Exceptional, Accountable, Knowledgeable) standards.Communicate with patrons, staff, co-workers, supervisors, vendors, and contractors to ensure smooth operations.Provide general information and guidance to the public, internal departments and outside agencies regarding policies and procedures. May assist with open record requests and Erie submitRoute questions and concerns outside of scope to the appropriate Town staff member for response in a timely manner.Coordinate the delivery and distribution of incoming and outgoing mail and packages, including off- site locations.Schedule and coordinate meetings and conferences as requested, may include making room reservations, ordering/delivering food and beverages.Prepare and post signage as needed in parks and facilities.Town Wide Expectations/DutiesServe as a professional ambassador of the Town by maintaining a professional image, a team-based collaborative approach and high ethical standards.Interpret, communicate and enforce all Department, Town, County, State, and Federal policies and procedures within areas of program responsibility.Complete all required safety trainings in a timely manner.Other/MiscellaneousPerforms other related duties as assigned.Minimum QualificationsMust be a minimum of 18 years of age.High School Diploma or equivalent (GED).Desired QualificationsTwo (2) years of administrative support experience, Parks & Recreation or related experience preferred.A combination of education and experience may be considered.Certificates/Licenses/RegistrationsAbility to obtain CPR, First Aid and AED certification within 3 months of hirePre-employment screenings include:Interview processBackground checks include:National and County Criminal ScanSex-Offender Registry checkMotor Vehicle Report through DMVReference ChecksBenefitsPart-Time employees receive the following benefits:Free membership to the Erie Community CenterAccess to the Town's Employee Assistance Program (EAP)Colorado Sick Leave (1 hour of accrued, paid leave per 30 hours worked, up to 48 hours per year)This position allows employees to participate in the following additional benefits:Robust Medical, Dental and Vision plansSupplemental Accident, Critical Illness and Hospital PlansEmployee Discount Program through Benefits HubEmployer sponsored wellness program, including employee-based fitness classesEEOC: The Town is dedicated to the principles of equal employment opportunity in any term, condition or privilege of employment. Applicants, employees and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history), veteran status, marital status or any other status protected by federal, state or local law. This prohibition includes unlawful harassment or discrimination based on any of these protected classes. Unlawful harassment includes verbal or physical conduct, which has the purpose or effect of substantially interfering with an individual’s work performance or creating a severe, intimidating, hostile or offensive work environment. This provision applies to all employees, including directors, supervisors, co-workers, and non-employees such as residents, members of all boards and task force groups, contractors, vendors, consultants, etc.