Business Service Coordinator

University of North Carolina Charlotte; Charlotte (NC); Sur place; USD 50 000 - 56 000; Plein temps

Résumé du poste

University of North Carolina Charlotte seeks a Business Service Coordinator to manage day-to-day business and administrative operations for the School of Energy's ET programs, including financial administration, purchasing, travel, and records management.

The role coordinates with faculty, staff, and students, uses Banner and university systems to reconcile funds, and ensures compliance with policies; requires a bachelor's degree and experience in higher education.

Qualifications

• Required Bachelor's degree in business administration or related discipline; or equivalent combination of education and experience.
• Experience with fund accounting, budgets, and reconciliations in a higher education environment.
• Strong written and verbal communication with attention to detail and follow-through.
• Ability to build positive relationships and work collaboratively across roles and levels.

Responsabilités

• Identify inefficiencies and opportunities and act on them.
• Account management of state and grant funds including reconciliations, procurement, receiving, personnel, etc.
• Compose correspondence to students, faculty, staff, and external contacts.
• Support department administration, faculty, and students; assist with administrative tasks as needed.

Connaissances

Higher education experience

Fund accounting

Budget reconciliation

Communication skills

Organizational / scheduling

E-procurement knowledge

P-Card processing

Microsoft Office

Google Suite

Formation

Bachelor's degree in business administration or related discipline

Outils

Banner

University financial/reporting systems

Microsoft Office

Google Suite

Description du poste

Business Service Coordinator

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

• Vacancy Open to: All Candidates
• Employment Type: Permanent - Full-time
• Hours per week: 40
• Months per year: 12
• Position Number: 001898
• NC Salary Grade Equivalency: NC09
• Classification Title: Business Services Coordinator - Advanced
• Working Title: Business Service Coordinator
• Salary Range: $50,220 - $55,800
• Anticipate Hiring Range: $50,220- $55,800
• FLSA Status: Non Exempt
• Division: Academic Affairs
• Department: College of Engineering (Col)
• Work Unit: School of Energy
• Work Schedule: 8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.
• Work Location: Smith Building
• Posting date: 10/15/2026
• Closing date: 10/22/2026
• Proposed Hire Date: 11/02/2026

Primary Purpose of Position

This position serves as the primary business and administrative operations coordinator supporting the Engineering Technology (ET) programs within the School of Energy. ET includes three academic programs, two undergraduate programs and one master's program-with approximately 350-450 graduate and undergraduate students, 16 faculty members, two SHRA laboratory managers, and two EHRA academic advisors. The position manages well-defined day-to-day business and administrative functions supporting the ET programs, including financial administration and fund reconciliation, purchasing and payment processing, travel administration, routine personnel and hiring actions, records management, accreditation support, and administrative and program coordination. The employee serves as a primary point of contact for ET faculty, staff, and students regarding established University business processes and applies established University, College, and School policies and procedures in carrying out assigned responsibilities. The position is responsible for a variety of assigned funds and funding types with differing purposes, restrictions, and allowable uses. The employee must be able to use Banner and other University financial and reporting systems to research financial activity, reconcile assigned funds, identify commitments and encumbrances, and determine current fund balances and available resources. The employee resolves routine business and administrative issues for which established procedures or precedents exist. Non-routine non-sponsored business matters requiring additional review, interpretation, or approval are referred to or coordinated with the School of Energy Business Officer. Sponsored-program and grant-related matters are referred to or coordinated with the School of Energy Research Officer, as appropriate. The position also works with College and University administrative offices to complete assigned business processes and resolve routine operational issues

Minimum Education/Experience

Required Minimum Qualifications: Bachelor's degree in business administration or a related discipline; or an equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions. Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through either years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties

The position requires a self- motivated and proactive individual capable of identifying inefficiencies and opportunities and acting on them. Duties include account management of both state and grant funds to include reconciliations, procurement, receiving, personnel, etc. This position also involves composing correspondence that is sent out to students, faculty, staff, and external contacts. This position reports to the School of Energy Chair/EPIC Director and provides support to the department administration, faculty and students. Assist Academic Advisors and assumes other duties as needed and assigned.

Departmental Preferred Experience, Skills, Training/Education

• Experience working in Higher Education and undergraduate student hiring and/or graduate student appointment processes.
• Familiarity with fund accounting, monitoring budgets, and reconciling expenditures.
• Strong written and verbal communication skills in addition to demonstrated strong attention to detail and follow-through. Demonstrated ability to build positive working relationships across roles, levels of responsibility, and perspectives and experience working collaboratively
• Demonstrated excellent organizational, scheduling, and calendaring skills and evidence of the ability to work independently, manage competing priorities, and meet deadlines.
• Familiar with purchasing in an e-procurement system / using an e-procurement system and processing P-Card transactions and demonstrated proficiency with Microsoft Office software and Google Suite.

Special Notes

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/