Business Operations Specialist

SkillOps; Virginia Beach (VA); On-site; USD 50,000 - 55,000; Full time

Job summary

SkillOps in Virginia Beach is seeking a Business Operations Specialist to keep our operational engine running smoothly across departments, supporting onboarding, course logistics, and data integrity. You will manage financial operations, support Dynamics 365 and Canvas LMS, and drive process improvements using AI-enabled tools to build scalable workflows for growth and learner satisfaction.

The ideal candidate is highly organized, proactive, and comfortable in a fast-paced environment,

Qualifications

• 3+ years in business operations or related role.
• Strong organization and attention to detail.
• Experience coordinating complex projects with multiple stakeholders.
• Proficient with CRM platforms and cloud-based business technologies.
• Experience supporting financial operations including invoicing, billing, AR, PO, or expense tracking.
• Excellent written and verbal communication skills.
• Analytical and problem-solving abilities.
• Professionalism and discretion when handling confidential information.
• Self-motivated with ability to work independently.
• Adaptable in a growing organization.

Responsibilities

• Coordinate day-to-day operations across departments for efficient execution.
• Oversee client onboarding, learner enrollment, and course logistics.
• Coordinate participant evaluations, certificates, and follow-up.
• Manage financial operations including invoicing, purchase orders, AR, payment reconciliation, and expenses.
• Maintain accurate data in Dynamics 365 and other systems.
• Support administration of Dynamics 365, Canvas LMS, Microsoft 365, Stripe, SharePoint, Sensepass.
• Identify workflow inefficiencies and suggest process improvements.
• Leverage AI tools to improve productivity and reporting.
• Develop and maintain SOPs and process guides.
• Assist executive leadership on special projects.
• Vendor coordination, purchasing, and procurement.
• Maintain confidentiality of sensitive information and represent SkillOps professionally.
• Build trust with learners and client stakeholders.

Skills

CRM experience

Analytical thinking

Communication skills

Problem solving

Independent worker

Collaboration

Discretion

Adaptability

Tools

Microsoft 365

Dynamics 365

Canvas LMS

Stripe

SharePoint

Sensepass

Job description

Good Faith Pay Range: In accordance with Virginia law, the good-faith pay range for this position is $50,000 - 55,000 annually (this is a non-exempt position). Actual compensation will be determined based on the candidate's qualifications, education, experience, skills, and other legitimate business factors.

Business Operations Specialist

The Business Operations Specialist is responsible for ensuring the operational engine of SkillOps runs efficiently, accurately, and consistently. This role serves as the connective tissue across departments, supporting the systems, processes, and day-to-day operations that enable exceptional learner experiences, client satisfaction, and organizational growth.

From managing client onboarding and training logistics to coordinating financial operations, maintaining business systems, and improving internal processes, the Business Operations Specialist plays a critical role in helping SkillOps scale with discipline and excellence. This position requires someone who is highly organized, detail-oriented, proactive, and energized by creating order, improving processes, and solving problems before they become obstacles.

At SkillOps, operations is more than administration—it is a strategic function that enables every learner, instructor, consultant, and client to succeed. The Business Operations Specialist helps build the infrastructure that allows our team to focus on what matters most: developing capability, creating impact, and delivering exceptional experiences.

The ideal candidate is someone who enjoys bringing structure to complexity, thrives in a fast-paced environment, embraces continuous improvement, and takes pride in making the business run better every day. They don't simply complete tasks—they build systems, improve workflows, and create scalable solutions that support the future growth of SkillOps.

• Coordinate day-to-day business operations to ensure efficient execution across all departments while maintaining exceptional internal and external customer experiences.
• Manage operational workflows related to client onboarding, learner enrollment, and course logistics to ensure every engagement is executed accurately and professionally.
• Coordinate participant evaluations, certificates, and post-training follow-up activities.
• Manage financial operations including invoicing, purchase orders, accounts receivable tracking, payment reconciliation, expense documentation, and coordination with accounting partners.
• Maintain accurate client, learner, contract, and operational data within Dynamics 365 and other business systems while ensuring data integrity and consistency.
• Support administration of business platforms including Dynamics 365, Canvas LMS, Microsoft 365, Stripe, SharePoint, Sensepass and other operational technologies used throughout the organization.
• Identify workflow inefficiencies and proactively recommend process improvements that increase scalability, reduce manual effort, and improve operational consistency.
• Leverage AI-enabled tools and automation technologies to improve productivity, streamline repetitive tasks, enhance reporting, and support smarter business operations.
• Develop, document, and maintain standard operating procedures (SOPs), operational documentation, and process guides that support organizational consistency and scalability.
• Support executive leadership with operational coordination and special projects as assigned.
• Assist with vendor coordination, purchasing activities, technology procurement, and operational resource management.
• Maintain confidentiality while handling sensitive client information, financial records, contracts, employee information, and business documentation.
• Represent SkillOps professionally while building trust with learners and client stakeholders.

Success in this Role

• Deliver exceptional client, learner, and instructor experiences through organized, proactive operational support.
• Maintain accurate financial and operational records with a high degree of precision and accountability.
• Ensure business systems remain organized, current, and dependable for decision-making and daily operations.
• Identify opportunities to improve workflows, automate repetitive tasks, and eliminate unnecessary complexity.
• Build strong relationships across departments by serving as a dependable, collaborative, and solutions-oriented partner.
• Demonstrate sound judgment, professionalism, discretion, and ownership in every aspect of their work.
• Contribute ideas that strengthen organizational effectiveness and help SkillOps continue to scale successfully.

Required Qualifications

• 3+ years of experience supporting business operations, operations coordination, project coordination, office management, client services, or a related operational role.
• Demonstrated ability to manage multiple priorities while maintaining exceptional organization, accuracy, and attention to detail.
• Experience coordinating complex projects, schedules, logistics, or operational workflows involving multiple stakeholders.
• Strong experience working with CRM platforms, business systems, Microsoft 365 applications, and cloud-based business technologies.
• Experience supporting financial operations including invoicing, billing, accounts receivable, purchase orders, or expense tracking.
• Excellent written and verbal communication skills with the ability to communicate professionally with clients, executives, vendors, and internal team members.
• Strong analytical and problem-solving skills with the ability to identify issues, recommend solutions, and improve operational processes.
• High level of professionalism, discretion, and integrity when handling confidential business information.
• Self-motivated with the ability to work independently while collaborating effectively across multiple departments.
• Demonstrated ability to adapt quickly, embrace innovation, and thrive in a growing organization.

Preferred Qualifications

• Experience working with Microsoft Dynamics 365 CRM.
• Experience supporting Canvas or other Learning Management Systems.
• Familiarity with Stripe, Great Plains, accounting software, or financial operations.
• Experience supporting instructor-led training, corporate learning, professional development, or workforce development organizations.
• Experience documenting business processes and creating Standard Operating Procedures (SOPs).
• Knowledge of AI productivity tools and experience leveraging automation to improve operational efficiency.
• Experience working in a growing organization where processes, systems, and operations were continuously evolving.

Why Join SkillOps?

At SkillOps, we believe exceptional organizations are built on exceptional operations. Every learner who attends a class, every client who partners with us, and every instructor who delivers a learning experience depends on operational excellence happening behind the scenes.

As a Business Operations Specialist, you'll play a vital role in executing the systems, processes, and infrastructure that allow SkillOps to deliver meaningful impact at scale. Your work will directly influence the quality of our learner experience, the success of our client partnerships, and our ability to grow intentionally while maintaining the high standards that define our brand.

You'll collaborate with a passionate team committed to innovation, continuous improvement, and building the workforce of tomorrow through technical, leadership, and AI capability development. Rather than simply maintaining existing processes, you'll have the opportunity to improve them, introduce new ideas, leverage emerging technologies, and help shape how SkillOps operates as we continue to grow.

If you're energized by creating order from complexity, improving systems, supporting people, and making organizations stronger through operational excellence, we'd love to meet you.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.