Business Operations Manager - Construction

Jobot; Tallahassee (FL); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health benefits

PTO

401k

Job summary

Jobot is seeking a Business Operations Manager for a permanent on-site role in Tallahassee, FL. You will lead construction operations, oversee accounting processes, and drive efficiency across teams, reporting to ownership and coordinating with field and plant personnel to keep projects on track.

The ideal candidate has 5+ years in construction operations and accounting, strong leadership, and hands-on experience with billing, job costing, AP/AR, and documentation.

Qualifications

• 5+ years of relevant experience in construction operations/accounting.
• Experience managing staff, prioritizing, and ensuring follow-through.
• Knowledge of construction billing, job costing, AP/AR, and documentation.
• Experience with bid calendars, bonds, and customer reporting.
• Experience coordinating with DOT and reporting requirements.

Responsibilities

• Manage administrative and operations staff with clear deadlines and accountability.
• Maintain active job view, schedules, deadlines, and field/plant information needs.
• Coordinate updates with ownership for hours, quantities, progress, and changes.
• Maintain bid calendars, submission checklists, and reporting deadlines.
• Coordinate bid packages, bonds, prequalification documents, and reporting.
• Interact with DOT and other parties for documentation and reporting.
• Oversee onboarding, insurance records, and renewal calendars.
• Support construction billing, job costing, AP/AR, and related accounting.
• Keep contract docs and job records organized and accessible.
• Coordinate with field teams to gather information for billing and decisions.
• Identify workflow improvements and reduce missed deadlines.

Skills

Operations management

Construction accounting

Staff management

Accounts payable/receivable

Communication

Tools

Accounting software

Spreadsheets

ERP systems

Job description

Business Operations Manager - Construction

$90000 - $120000 per year | Tallahassee, FL | On-site | Permanent

A bit about us:

Our client is a well-established, family-owned company with a strong reputation for quality, reliability, and continued success. With decades of industry experience and a commitment to long-term growth, the organization has built a solid foundation while maintaining the close-knit culture and entrepreneurial spirit that make family-owned businesses unique.

As the company continues to grow and evolve, they are investing in talented professionals who can help strengthen operations, improve processes, and support their next chapter of success. This is an exciting opportunity to join a financially established organization where your contributions will be recognized, your ideas will be valued, and you'll have the opportunity to work directly with leadership and make a meaningful impact on the business.

Why join us?

• Comprehensive health benefits -employee covers 100% of employee health care
• PTO package
• 401k (100% on 3% and 50% on the next 2%)

Job Details

Job Details

Put your construction operations and accounting expertise to work in a permanent role where your leadership makes a visible impact. We’re seeking a Business Operations Manager with 5+ years of relevant experience to bring structure, accountability, and momentum to a busy construction business.

This position combines staff management, financial coordination, and hands‑on operational oversight. You’ll partner closely with ownership, field employees, and plant personnel to keep projects organized, financial information accurate, and critical deadlines on track. It’s an exciting opportunity for a proactive leader who enjoys solving problems, strengthening processes, and helping teams deliver.

Responsibilities

Manage administrative and operations staff, establish clear expectations, and create accountability for deadlines, accuracy, and follow-through.

Maintain a current view of active jobs, schedules, upcoming deadlines, and information needed from field and plant teams.

Coordinate regular updates with ownership and employees to gather hours, quantities, job progress, equipment needs, and schedule changes.

Maintain bid calendars, submission checklists, contract requirements, and reporting deadlines to support timely, complete submissions.

Coordinate bid packages, bonds, prequalification documents, and required customer reporting.

Interact with the Department of Transportation (DOT) and other relevant parties to coordinate documentation, reporting, and contract requirements.

Oversee employee onboarding administration, insurance documentation, and renewal calendars.

Support construction billing, job costing, accounts payable (AP), accounts receivable (AR), and related accounting activities.

Keep contract documentation and job records organized, accurate, and accessible.

Coordinate with field employees to obtain timely information needed for billing, accounting, scheduling, and operational decisions.

Resolve routine issues within delegated authority and present ownership with clear recommendations when decisions or approvals are needed.

Identify opportunities to improve workflows, strengthen communication, and reduce missed deadlines or incomplete documentation.

Qualifications

5+ years of relevant experience in construction business operations, construction accounting, or a closely related combination of roles. Construction industry experience is required.

Demonstrated experience managing staff, setting priorities, establishing accountability, and ensuring consistent follow-through.

Working knowledge of construction billing, job costing, contract documentation, AP, AR, and general accounting processes.

Experience maintaining bid calendars and coordinating bid submissions, bonds, prequalification packages, and customer reporting.

Experience interacting with DOT and understanding associated documentation and reporting requirements.

Ability to coordinate effectively with ownership, field employees, and plant personnel in a deadline-driven environment.

Experience overseeing onboarding administration, insurance records, and renewal schedules.

Strong organizational skills and the ability to track multiple active jobs, competing deadlines, and outstanding information requests.

Sound judgment, practical problem‑solving skills, and confidence making decisions within delegated authority.

Clear communication skills and the ability to turn operational updates into actionable recommendations.

Proficiency with accounting software, spreadsheets, and business operations systems; equivalent tools and relevant transferable experience are welcome.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.