Accounting and Business Operations Manager - Construction

Jobot; Tallahassee (FL); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health benefits

PTO package

401k

Job summary

Jobot is seeking an Accounting and Business Operations Manager for a hands-on role in Tallahassee. You will integrate accounting, project administration, and business operations in a fast-paced construction environment, collaborating with ownership, field crews, and plant personnel.

Responsibilities include managing day-to-day accounting, preparing financial statements, overseeing billing and job costing, and ensuring timely reporting and collections.

Qualifications

• 5+ years of construction accounting experience or related field.
• Hands-on experience with AP/AR, reconciliations, and financial statements.
• Experience with construction billing, job costing, and contract documentation.
• Ability to coordinate with field teams and meet deadlines.
• Experience working with DOT or similar agencies is a plus.

Responsibilities

• Manage day-to-day accounting activities including AP, AR, reconciliations, and accurate recordkeeping.
• Prepare and review financial statements and management reports for ownership.
• Oversee construction billing, job costing, and contract documentation for invoicing and cost tracking.
• Maintain visibility of active jobs, schedules, and deadlines with field and plant teams.
• Establish accountability and track commitments across accounting and operations.
• Coordinate bid packages, bonds, and prequalification documents.

Skills

Construction accounting

Accounts payable

Accounts receivable

Job costing

Billing

Financial reporting

Tools

Accounting software

Spreadsheets

Job description

Accounting and Business Operations Manager - Construction

$90000 - $120000 per year | Tallahassee, FL | On-site | Permanent

A bit about us:

Our client is a well-established, family-owned company with a strong reputation for quality, reliability, and continued success. With decades of industry experience and a commitment to long-term growth, the organization has built a solid foundation while maintaining the close-knit culture and entrepreneurial spirit that make family-owned businesses unique.

As the company continues to grow and evolve, they are investing in talented professionals who can help strengthen operations, improve processes, and support their next chapter of success. This is an exciting opportunity to join a financially established organization where your contributions will be recognized, your ideas will be valued, and you'll have the opportunity to work directly with leadership and make a meaningful impact on the business.

Why join us?

• Comprehensive health benefits -employee covers 100% of employee health care
• PTO package
• 401k (100% on 3% and 50% on the next 2%)

Job Details

Job Details

Build stronger financial foundations and keep construction operations moving forward in this Accounting and Business Operations Manager opportunity at our established client in the construction industry. This hands-on role connects accounting, project administration, and business operations, bringing structure, accountability, and timely information to a fast-paced construction environment.

You’ll work closely with ownership, field employees, and plant personnel to strengthen financial visibility, coordinate critical deadlines, and keep projects supported from bidding through billing. If you enjoy taking ownership, improving processes, and turning operational details into clear, actionable information, this is an opportunity to make a meaningful impact.

Responsibilities

• Manage day-to-day accounting activities, including accounts payable, accounts receivable, reconciliations, and accurate financial recordkeeping.
• Prepare and review financial statements and management reports, providing ownership with clear insights into financial performance and operational priorities.
• Oversee construction billing, job costing, and contract documentation to support accurate invoicing, cost tracking, and timely collections.
• Maintain a current view of active jobs, schedules, deadlines, and information needed from field employees and plant personnel.
• Establish accountability by clarifying responsibilities, tracking commitments, and following through on outstanding items across accounting and operations.
• Maintain bid calendars, submission checklists, contract requirements, and reporting deadlines to keep opportunities and active projects on track.
• Coordinate bid packages, bonds, prequalification documents, and required customer reporting, ensuring submissions are complete, accurate, and timely.
• Interact with the Department of Transportation (DOT), customers, and other external stakeholders regarding documentation, reporting, and administrative requirements.
• Coordinate with field employees to obtain job information, resolve documentation gaps, and support reliable billing and job-cost reporting.
• Oversee employee onboarding administration, insurance documentation, and renewal calendars, maintaining organized and current records.
• Resolve routine issues within delegated authority and bring ownership clear recommendations when decisions or approvals are needed.
• Identify opportunities to improve accounting processes, administrative workflows, internal controls, and communication between the office, field, and plant.

Qualifications

• 5+ years of relevant experience in construction accounting, business operations, or a closely related field, with demonstrated ability to manage both financial and administrative responsibilities.
• Hands-on experience with accounts payable, accounts receivable, general accounting, reconciliations, and financial statement preparation or review.
• Experience with construction billing, job costing, and contract documentation.
• Demonstrated ability to establish accountability, coordinate with field employees, and follow through on deadlines and deliverables.
• Experience maintaining bid calendars, submission checklists, contract requirements, and reporting schedules.
• Ability to coordinate bid packages, bonds, prequalification documents, and customer reporting requirements.
• Experience interacting with DOT or comparable public agencies and managing associated documentation and reporting requirements.
• Experience overseeing employee onboarding administration, insurance records, and renewal tracking.
• Strong organizational skills and the ability to maintain visibility across multiple active jobs, schedules, and competing priorities.
• Sound judgment, a proactive approach to problem-solving, and the ability to distinguish routine decisions from matters requiring ownership approval.
• Clear communication skills and confidence working with ownership, customers, field teams, plant personnel, and external partners.
• Proficiency with accounting software, spreadsheets, and tools used to organize project and financial information. Equivalent experience demonstrating the required capabilities will also be considered.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.