Business Operations Manager

University of Maryland, Baltimore (UMB); Baltimore (MD); On-site; USD 97,000 - 105,000; Full time

Job summary

The University of Maryland, Baltimore (UMB) is seeking a Business Operations Manager for the Department of Psychiatry. This role involves overseeing business operations, managing departmental finances, and ensuring compliance with various regulations. The ideal candidate will have a strong background in business administration and management, with a focus on HR and finance. UMB offers a comprehensive benefits package, including generous paid leave and professional development opportunities.

Benefits

Comprehensive health insurance

Tuition remission for employees and dependents

Flexible work schedules

Teleworking options

Qualifications

• Five years of business-related experience, with two years in HR and payroll.
• Two years of direct management experience.

Responsibilities

• Manage departmental business operations including finance and HR.
• Ensure compliance with federal, state, and local policies.
• Oversee performance management and staff development.

Skills

Communication

Technology/Systems Use

Knowledge of Laws and Regulations

Education

Bachelor's degree in business administration

Master’s preferred

Job description

Join to apply for the Business Operations Manager role at University of Maryland, Baltimore (UMB)

2 days ago Be among the first 25 applicants

Join to apply for the Business Operations Manager role at University of Maryland, Baltimore (UMB)

The University of Maryland School of Medicine (UMSOM) - General Child Psychiatry has an exciting opportunity for a Business Operations Manager.

The Department of Psychiatry has a tripartite mission of Clinical, Education, and Research agendas, serving our surrounding community and the State of Maryland, and providing expertise at a national and international level. Our Education programs are dedicated to training the next generation of physicians, scientists, and psychologists through our nationally competitive programs. The Department houses top-tier competitively funded researchers, including those at the Maryland Psychiatric Research Center. With over $43 million dollars of Federal grants and contacts, the Department is a leading clinical department within the University of Maryland School of Medicine. Through the integration of our basic science work with our T1 translational research, we are positioned to take advantage of new discoveries and developments in genetics, neuromodulation, neuroimaging, and molecular biology and chemistry. The selected candidate will perform duties that support the mission and vision of the department.

Benefits Information

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Primary Duties

1. Manage three or more day-to-day departmental or school business operations: Finance (FIN), Human Resources (HR) and Payroll (FINPR), Purchasing (SSAS), Research Administration (REA), and Facility Planning (FAC). Provide direct supervision to professionals or skilled technical employees. Function as an advisor and administrator of business operations. Analyze and resolve business operations issues and needs; interpret policies; provide quality control to operations; execute business plans and procedures; and demonstrate solid subject matter knowledge.
2. Propose and execute functional standards of operations, policies, procedures, processes, and protocols to ensure compliant, effective, and efficient operations. Implement campus policies, procedures, and programs, ensuring compliance with Federal, State, and local policies, procedures, and regulations by developing training, leading group meetings, and creating informational materials.
3. Manage short- and long-term department planning and project outcomes. Be accountable for the success of projects that increase operational efficiency and effectiveness.
4. Manage day-to-day operations and be responsible for hiring, retaining staff, career coaching, professional development, and performance management of direct reports. Ensure work is completed within schedule and constraints.
5. Manage the lifecycle research administration process from development, review, and submission through the post-award stage. Develop and implement procedures to meet research administration goals while complying with relevant rules and regulations. Provide ongoing training and education to increase institutional knowledge related to grants and contracts.
6. Manage department finances to support strategic initiatives, including developing, monitoring, analyzing, forecasting, and reporting on the budget, as well as managing effort reporting and funding profiles. Create and analyze reports, investigate trends and variances.
7. Manage all aspects of department payroll, ensuring compliance and accuracy. Generate reports for reconciliation and oversee payment administration. Collaborate with Financial Services-Payroll for proper reconciliation and compliance.
8. Manage procurement to support strategic initiatives, including expenditure analysis and reporting.
9. Assist leadership with HR strategic goals. Manage HR to ensure efficiency, compliance, and accurate data. Oversee performance assessment compliance and ensure timely submissions.
10. Responsible for facility management, space allocation, communication services, furniture, fixtures, and equipment planning. Work with Facilities Management for renovations and upgrades.
11. Perform other duties as assigned.

Qualifications

• Bachelor's degree in business administration, public administration, finance, marketing, accounting, human resources, or related field; Master’s preferred.
• Five (5) years of business-related experience, with at least two (2) years in human resources and payroll, finance, facility operations, or research administration.
• Two (2) years of direct management experience involving personnel recruitment, training, and development.
• Additional related experience and education may be substituted on a year-for-year basis, with 30 undergraduate credits equivalent to one year of experience.

Knowledge, Skills, And Abilities

• Knowledge of position requirements and applicable laws and regulations.
• Skill in technology/systems use.
• Effective verbal and written communication skills.
• Ability to work cooperatively and independently.
• Adherence to UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Salary Range: $97,000 - $105,000, commensurate with education and experience.