Business Operations Manager

University of Maryland, Baltimore; Baltimore (MD); On-site; USD 97,000 - 105,000; Full time

Job summary

The University of Maryland School of Medicine seeks a Business Operations Manager to oversee departmental operations, including finance, HR, and research administration. The role includes managing staff, ensuring compliance, and developing operational policies. A Bachelor's degree and relevant experience are required, with a Master's preferred. This position offers a competitive salary and comprehensive benefits.

Benefits

Comprehensive health insurance

Tuition remission for employees and dependents

Flexible work schedules

PAID leave package

Qualifications

• Five years of business-related experience required.
• Two years of direct management responsibilities.

Responsibilities

• Manage departmental business operations including Finance and HR.
• Oversee hiring, training, and performance management of staff.
• Develop and monitor departmental budgets and expenditures.

Skills

Communication

Leadership

Analytical Skills

Education

Bachelor's degree in business administration

Master's preferred

Job description

Job Description

The University of Maryland School of Medicine (UMSOM) - General Child Psychiatry has an exciting opportunity for a Business Operations Manager.

The Department of Psychiatry has a tripartite mission of Clinical, Education, and Research agendas, serving our surrounding community and the State of Maryland, and providing expertise at a national and international level. Our Education programs are dedicated to training the next generation of physicians, scientists, and psychologists through our nationally competitive programs. The Department houses top-tier competitively funded researchers, including those at the Maryland Psychiatric Research Center. With over $43 million dollars of Federal grants and contacts, the Department is a leading clinical department within the University of Maryland School of Medicine. Through the integration of our basic science work with our T1 translational research, we are positioned to take advantage of new discoveries and developments in genetics, neuromodulation, neuroimaging, and molecular biology and chemistry. The selected candidate will perform duties that support the mission and vision of the department.

Benefits Information
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Primary Duties

• Manage three (3) or more day to day departmental or school business operations: Finance (FIN), Human Resources (HR) and Payroll (FINPR), Purchasing (SSAS), Research Administration (REA), and Facility Planning (FAC). Provide direct supervision to professionals or skilled technical employees. Functions as an advisor and administrator of business operations. Analyze and resolve business operations issues and needs; interpret policies; provides quality control to operations; execute business plans and procedures; and demonstrate solid subject matter knowledge.
• Propose and execute functional standards of operations, policies, procedures, processes, and protocols to ensure compliant, effective, and efficient operations. Implement campus policies, procedures and programs, and ensures are compliant with Federal, State, and local policies, procedures and regulations by developing training, leading group meetings, and creating informational materials.
• Manage short- and long-term department planning and projects outcomes. Accountable for success of short- and long-term projects that increase the operational efficiency and effectiveness of the department.
• Manage the day-to-day operations and responsible for hiring and retaining staff, career coaching, professional development, and performance management of direct reports. Ensures work completion within schedule and constraints.
• Manage the lifecycle research administration process from development, review, and submission through the post-award stage. Identifies, develops, and implements procedures/practices to ensure research administration goals and objectives are met while complying with University, federal, state, and sponsor rules and regulations. Conceptualizes, develops, and provides ongoing training and education to the department or school to increase institutional knowledge related to grants and contracts. (RES)
• Manage the finances for department to support strategic initiatives which includes developing, monitoring, analyzing, forecasting, and reporting on the annual budget, as well as managing effort reporting and funding profiles. Creates and analyzes monthly, quarterly, and annual reports and ensures financial information has been recorded accurately. Identify, investigate, and resolve trends and variances. (FIN)
• Manage all aspects of the department payroll, such as establishing appropriate checks and balances to ensure payroll and timesheet compliance and accuracy. Generates reports for the general ledger and reconciliation, and oversees the administration of payment. Works closely with Financial Services-Payroll to ensure proper reconciliation and payroll compliance (FSPR).
• Manage procurement for department to support strategic initiatives which includes developing, monitoring, analyzing, forecasting, and reporting of expenditures. (SSAS).
• Assist leadership with setting strategic HR goals and objectives. Manage unit's HR to ensure optimum efficiency, interpretation, and compliance with appropriate federal, state, local, and USM, UMB, and school policies. Ensure HR data is accurate and identify inaccuracies and errors and takes appropriate action to rectify. Apply and communicate HR policies and practices and problem resolution support and escalates to campus HR as needed. Collaborate with HR in analyzing trends and is responsible for monitoring, tracking, and ensuring compliance. Oversees the performance assessment compliance ensuring submission is timely processed. (HR)
• Responsible for all department facility management of space allocation and layout, communication services, furniture, fixtures and equipment design, and planning of facility expansion and/or modification. Work with Facilities Management to ensure efficient and appropriate facility renovations and upgrades. (FAC)
• Performs other duties as assigned.

Qualifications

Education: Bachelor's degree in business administration, public administration, finance, marketing, accounting, human resources, or other related field. Master's preferred.
Experience: Five (5) years of business related experience to position required, with at least two (2) years experience in at least two of the following: human resources and payroll, finance, facility operations, or research administration.
Supervisory Experience: Two (2) years of direct management responsibilities that involves personnel recruitment, training, and professional development related to position.
Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.

Knowledge, Skills, and Abilities
Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Hiring Range: $97,000 - $105,000, commensurate with education and experience.

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact [e-mail]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.

Job:Reg or CII Exempt Staff