Business Operations Manager

The University of Texas at Arlington; Arlington (TX); Hybrid; USD 75,000 - 95,000; Full time

Job summary

The University of Texas at Arlington is seeking a Business Operations Manager-Finance to partner with the Dean and College Business Officer in financial planning, budgeting and reporting across departments.

The role supervises accounting staff, reviews expenditures, and supports grants, scholarships and travel while ensuring internal controls align with university policies. Offers a hybrid schedule and comprehensive benefits.

Qualifications

• Bachelor's degree in accounting, business, finance or related field and four years of experience with budgets and fiscal affairs or eight years equivalent.
• Experience supervising staff and managing financial operations in a university or non-profit setting.
• Strong knowledge of budgeting, financial reporting, and internal controls.

Responsibilities

• Oversee hiring of staff and faculty in coordination with HR.
• Assist grant and contract administration, including budget setup and transfers.
• Administer scholarship programs and reports.
• Prepare financial reports for accreditation and university leadership.
• Manage office operations and internal controls to ensure compliance.
• Budget preparation, monitoring, and reconciliation with Hyperion and related tools.
• Track budget changes and provide guidance to departments.

Skills

Supervisory skills

Interpersonal skills

Organizational skills

Communication skills

Financial oversight

Education

Bachelor's degree in accounting, business, finance or related field

Tools

PeopleSoft

Microsoft Office

Job description

Salary

The annual salary for this position ranges from $75,000 to $95,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

Required

• Resume
• Cover letter
• References (minimum of three)

Purpose of Position

The Business Operations Manager-Finance partners with the Dean and College Business Officer (CBO). Works closely with the departments to support financial planning and resource allocation. Provides leadership and assists the College with financial matters related to accounting, budgets, endowments, scholarships, financial reporting, and business operations. Reviews and approves all departments’ financial documents and transactions, including travel, requisitions, purchasing card items, funding changes, and budget transfers. Supports the review of eForms and College personnel transactions. Provides administrative guidance, daily financial oversight, and tracking to all College administrative staff. Supervises accounting and administrative financial staff.

Essential Functions

Performs one or more of the following duties:

Human Resources

• Oversee and coordinate all functions related to the hiring of staff and faculty.

Grant and Contract Administration

• Assist the faculty and departments with grant and contract administration.
• Review and approve pre-award and post-award financial transactions including budget set-up, budget transfers, personnel assignments, grant invoices and grant close out.

Scholarships

• Serve as the administrator for the business unit’s scholarship program.
• Train reviewers and coordinate offers with scholarship chairs.
• Oversee scholarship distributions and tuition award distribution forms and reports.

Financial Reporting

• Prepare special financial reports as requested for accreditation, the Dean, department chairs, faculty, staff and University administrators.

Office Management

• Oversees, evaluates and updates the business unit’s operating policies and procedures to promote efficient functioning of the department.

Accounting Functions

• Reconcile the monthly Statement of Accounts; review the business unit’s expenditures, budget transfers, interdepartmental transfers and accounting corrections.
• Manage and train the accounting and administrative staff; monitor workflow, review and evaluate financial and accounting procedures; oversee timekeeping transactions.
• Design and manage an effective and efficient system of internal controls and produce reliable and accurate financial information which comply with university regulations, policies and procedures.

Budget Functions

• Assist departments in the business unit with the annual budget preparation, implementation, monitoring and analysis.
• Prepare monthly itemized reports for programs as requested.
• Track all budget changes, transfers and corrections; enter and reconcile all budget entries in Hyperion.
• Prepare budget variance reports for the business units; coordinate budget transfer requests for the business unit and the Budget Office as needed.

Performs other duties as assigned.

Required Qualifications

• Bachelor's degree in accounting, business, finance or related field and four (4) years of experience managing budgets and fiscal affairs for a university or non‑profit organization or eight (8) years of an equivalent combination of education and experience.

Preferred Qualifications

• Advanced knowledge of accounting procedures, fund accounting, internal controls, human resources, budget preparation and budget administration.
• Advanced knowledge of PeopleSoft.

Knowledge, Skills & Abilities

• Strong supervisory, management and interpersonal skills.
• Strong organizational and communication skills.
• Skilled in the use of all components of Microsoft Office and PeopleSoft.
• Must be detail oriented and able to work under stressful situations to meet deadlines.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm
• Hybrid work environment (remote & in‑office)

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

https://www.uta.edu/hr/employee-benefits

PreEmployment Background Check

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas‑Fort Worth‑Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest‑growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R‑1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic‑Serving Institution and an Asian American and Native American Pacific Islander‑Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.

This is an exciting time to join UTA and contribute to its bold vision for the future.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally‑protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817‑272‑5554 or email [e-mail].