Operations Manager IV

Spectraforce Technologies, Inc.; Los Angeles (CA); Remote; USD 120,000 - 160,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking an Operations Manager IV for a remote, 9-month engagement to cover a planned leave in the SD Ops group.

You will orchestrate internal approvals, oversee the new portfolio management tool, and ensure leadership reporting stays accurate and on cadence. This role requires coordinating with finance, space, legal, DEC, energy, and other stakeholders, maintaining data integrity, dashboards, and standard playbooks to prevent dropped balls and ensure smooth

Qualifications

• 5+ years in business operations, program/project coordination, or process management
• Experience running a recurring, deadline-driven process with executive stakeholders
• Strong written communication for senior leadership
• Analytical and organizational skills with high attention to detail across multiple workstreams
• Proficiency with Google Workspace (Docs, Sheets, Slides) and project tracking tools
• Ability to handle highly sensitive information with discretion

Responsibilities

• Lead internal approvals cadence end to end: intake, prep, routing, tracking, follow-through
• Quality-control decks and submissions against templates; chase gaps
• Maintain approvals tracker as truth source with dates and links
• Coordinate cross-functional sign-offs (finance, space, legal, DEC, energy)
• Support live deal reviews logistics and post-meeting follow-up
• Maintain approvals hub site, docs, workflows, and glossary
• Lead tool implementation and testing for portfolio management platform
• Define and test approval workflows, notifications, and phase-transition gates
• Validate data quality and migrate legacy records
• Support access control and routing of access requests
• Run user testing sessions and capture feedback
• Draft leadership updates for directors/VPs
• Prepare pre-reads and status updates
• Maintain distribution lists and notifications
• Maintain dashboards and recurring reporting on approvals, pipeline, cycle time
• Produce operating reviews and ad hoc analyses
• Coordinate with data/analytics for truth sources

Skills

Business operations

Program coordination

Executive communication

Analytical skills

Google Workspace

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Project tracking tools

Job description

Title: Operations Manager IV

Location: Remote

Duration: 9 months

Description:

• SD Ops is the central conduit for business operations across GSD, supporting site selection and enablement for client's data center capacity needs.
• This role provides coverage for a business operations role during a planned leave, with a focus on keeping the internal approvals process running on cadence, continuing implementation and testing of the team's new portfolio management tool, and sustaining leadership reporting and communications.
• This is a coordination, facilitation, and quality-control role in a fast-moving environment with senior stakeholder visibility. Success means no dropped balls: approvals stay on schedule, data stays accurate, and stakeholders stay informed.

Core Responsibilities:

1. Internal Approvals Facilitation (ATP / CA)

• Run the weekly approval cadence end to end: intake, materials prep, pre-read routing, tracking, and follow-through
• Quality-control approval decks and intake submissions against templates - distinguish legitimate gaps from missing information and chase down owners
• Maintain the approvals tracker as the source of truth: submission dates, return dates, actual approval dates, and links to decks and approval records
• Coordinate cross-functional team sign-offs (finance, space, legal, DEC, energy) and keep stakeholders aligned on SLAs
• Support preparation and logistics for live deal reviews, including deck assembly and post-meeting follow-up
• Maintain the approvals hub site, process documentation, workflow diagrams, and glossary

2. Tooling Implementation & Testing

• Serve as business-side implementation and testing lead for the team's new portfolio management platform as it replaces legacy spreadsheets and trackers
• Define and test requirements for approval workflows, notifications, and phase-transition gates; log and triage feedback with the engineering team
• Validate data quality and field mapping; drive cleanup and migration of legacy records
• Support access control administration and routing of access requests
• Run user testing sessions, build testing scenarios, and capture structured feedback

3. Leadership Communications

• Draft clear, concise updates and announcements for director and VP audiences, tailored to differing stakeholder preferences
• Prepare pre-reads, summaries, and status updates ahead of leadership reviews
• Maintain distribution lists and notification groups; ensure the right people get the right level of detail

4. Reporting

• Maintain and improve dashboards and recurring reporting on approvals status, pipeline, and cycle time, including a 2-week and 30-day look-ahead
• Produce recurring operating reviews and ad hoc analyses for leadership
• Partner with data and analytics counterparts to align reporting on common sources of truth

5. Process Improvement

• Document current-state workflows, surface gaps and bottlenecks (including the "limbo" states between formal steps), and propose scalable fixes
• Identify and implement automation opportunities to reduce manual effort in deck assembly, tracking, and notifications
• Build and maintain playbooks, templates, and standards so processes survive personnel changes

6. Change Management

• Plan and execute rollout and adoption for process and tooling changes: comms plans, training sessions, office hours, and user guides
• Coordinate "train the trainer" enablement across teams
• Track adoption, gather feedback, and iterate

Minimum Qualifications:

• 5+ years in business operations, program/project coordination, or process management
• Demonstrated experience running a recurring, deadline-driven process with executive stakeholders Experience gathering requirements and partnering with engineering or product teams on internal tool implementation and UAT
• Strong written communication, including the ability to write concisely for senior leadership
• Analytical and organizational skills with high attention to detail while managing many parallel workstreams
• Proficiency with Google Workspace (Docs, Sheets, Slides) and project tracking tools
• Capacity to maintain confidentiality and handle highly sensitive information with discretion

Preferred Qualifications

• Experience in data centers, real estate development, energy, infrastructure, or capital projects Experience with internal approval, governance, or capital-authorization processes
• Experience with data visualization or dashboarding tools
• Experience with change management and user adoption for internal platforms
• Certification in project management or operations management (e.g., PMP, Agile)