Business Operations Coordinator

AMISEQ; United States; In loco; USD 48.216 - 55.104; Part-time

Descrizione del lavoro

A technology consulting firm in the United States is seeking a Business Operations Specialist to manage and optimize budget processes. The successful candidate will collaborate with Global Marketing, ensuring budgets are utilized effectively while exploring automation and AI-driven solutions. Candidates should have at least 2 years in an operational role with experience in budget management and a positive, proactive attitude.

Competenze

• 2+ years' experience in an operational role, ideally in Marketing or Business Operations.
• Experience partnering with Accounting and Finance teams.
• Desire to connect with a global team of cross-functional stakeholders.

Mansioni

• Manage the overall budget and coordinate best practices with stakeholders.
• Ensure effective use of budgets and redirect savings to critical initiatives.
• Lead efforts to manage our budget management tool.

Conoscenze

Operational role experience

Budget management

Problem-solving

Proactive attitude

Comfort with technical questions

Experience with Pigment

Strumenti

Pigment

Google Sheets

Descrizione del lavoro

This range is provided by AMISEQ. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base Pay Range

$35.00/hr - $40.00/hr

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Responsibilities

• Looking for a Business Operations Specialist to join the Global Marketing Strategy & Operations team.
• You will be a key cross‑functional partner to the Global Marketing team, helping to manage the overall budget and coordinate best practices with stakeholders across all levels of the organization.
• You will ensure that the global marketing team spends budgets efficiently and in full, identifying opportunities for strategic trade‑offs and redirecting savings toward critical marketing initiatives.
• You will lead efforts to manage and optimize our budget management tool (via Pigment software).
• Additionally, you will communicate with partners on marketing operating expenses and their payment statuses, solicit feedback from partners to ensure continuous commitment to plans, and ensure understanding of actual spend and our goals, risks, and opportunities with the budget to ensure successful delivery of the company's growth plans.
• Serve as our in‑house Pigment software expert and lead efforts to manage and optimize our budget management and forecasting tools – including maintaining and evolving the Pigment model infrastructure, building and updating analytical views, and improving usability across teams.
• Partner with Global Marketing stakeholders to oversee execution of budget plans through purchase order creation and invoice and accruals management.
• Reconcile budget plan and spend actuals through disparate datasets and develop reporting to ensure execution and manage risk across the organization.
• Manage billing transactions, vendor communications, and month‑end close in lock step with Accounting. Work with the Global Marketing team to define and update processes as we continue to grow and evolve the business. Onboard key vendors and partners and facilitate relationship with Procurement on behalf of Marketing team.
• Continuously improve marketing budget operations by exploring automation, AI‑driven insights, and process innovation to increase efficiency and accuracy.
• Play a key role in the annual planning process – supporting marketing's bottom‑up inputs, forecasting, and reconciliation to ensure alignment with company goals.

Skills

• 2+ years' experience in an operational role, ideally in Marketing or 2+ Business Operations.
• Experience partnering with Accounting and Finance teams and managing budgets.
• Desire to connect with a scaled, global team of cross‑functional stakeholders spanning every level of the Marketing organization.
• Positive and proactive attitude when taking on complex questions and new projects.
• Comfort troubleshooting technical questions with Finance and Accounting.
• Hunger to solve problems and scale operations through new and creative ways.
• Experience maintaining and optimizing budget management tools – (e.g., Pigment, Oracle Cloud), including model updates, view creation, and reporting enhancements.
• Interest in leveraging AI and automation to enhance operational efficiency and decision‑making.

Technologies We Use and Teach

• Expertise with Google Sheets.
• Experience with Pigment is a plus.

Seniority Level

Associate

Employment Type

Contract

Job Function

Marketing, Business Development, and Finance

Industries

IT Services and IT Consulting, Financial Services, and Software Development

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