Business Operations Analyst V (Senior)

People Technology And Processes; Washington (District of Columbia); On-site; USD 92,500 - 101,000; Full time

Job summary

People Technology And Processes is seeking a Senior Business Operations Analyst V to manage administrative operations for the Directorate in Washington D.C. This full-time role involves overseeing HR functions, budget support, and compliance while leading a team.

Ideal candidates have over ten years of experience and strong leadership skills to enhance efficiency and ensure adherence to policies. Responsibilities include financial management, stakeholder engagement, and process improvement initiatives.

Qualifications

• At least ten (10) years of experience in a related field.
• A minimum of four (4) years of additional relevant experience may satisfy degree requirements.

Responsibilities

• Plan, coordinate, and manage daily administrative operations for the Directorate.
• Interpret and apply Directorate policies and procedures.
• Assist with budget planning and execution, reconcile accounts.
• Oversee purchase requests and approvals, maintain procurement logs.
• Coordinate onboarding/offboarding and manage personnel actions.
• Maintain Directorate databases and ensure data accuracy.
• Identify operational risks and lead process improvement initiatives.
• Supervise assigned administrative staff and set priorities.
• Coordinate with Government leads and cross-functional teams.
• Prepare for internal/external reviews, inspections, and audits.

Skills

Operational Leadership

Policy & Compliance

Financial & Budget Support

Procurement & Purchasing

Human Resources Administration

Data & Knowledge Management

Process Improvement

Staff Supervision

Stakeholder Engagement

Audit & Readiness

Job description

Business Operations Analyst V (Senior)

Job Location: Washington D.C., DC 20376

Position Type: Full Time

Salary Range: $92,500.00 - $101,000.00

Clearance Type: None

Scope: Under general direction, the Senior Business Operations Analyst manages and optimizes the administrative and business operations functions for the assigned Directorate supporting the NAVSEA PSS contract. This role ensures compliance with Directorate policies and procedures, leads assigned staff, and delivers timely, high quality support across human resources, budget and financial management, accounting, data and knowledge management, purchasing, and related administrative services. The position is distinguished from Administrative Assistant roles by its responsibility for managing multiple administrative functions and resources at the Directorate level, and from Administrative Manager I roles by the broader scope and complexity of operations overseen.

Responsibilities

• Operational Leadership: Plan, coordinate, and manage daily administrative operations for the Directorate, ensuring continuity of services across HR, budget, accounting, procurement, records, and data systems.
• Policy & Compliance: Interpret and apply Directorate policies and procedures; develop and maintain standard operating procedures (SOPs); ensure adherence to applicable federal/DoD/Navy guidance, internal controls, and contract requirements.
• Financial & Budget Support: Assist with budget planning and execution; track obligations and expenditures; reconcile accounts; prepare spend plans, variance analyses, and status of funds reports; coordinate with finance to resolve discrepancies.
• Procurement & Purchasing: Oversee purchase requests and approvals; maintain procurement logs; support market research and vendor coordination; ensure compliant documentation for supplies, services, and travel in alignment with Directorate practices.
• Human Resources Administration: Coordinate onboarding/offboarding, labor category alignment, timekeeping validations, training and certification tracking, and personnel actions; serve as liaison to HR and contract management teams.
• Data & Knowledge Management: Maintain Directorate databases, dashboards, and document repositories; ensure data accuracy, accessibility, and retention; generate recurring and ad hoc metrics and management reports.
• Process Improvement: Identify operational risks, bottlenecks, and opportunities; lead process mapping and continuous improvement initiatives to enhance efficiency, transparency, and audit readiness.
• Staff Supervision: Supervise assigned administrative staff; set priorities, delegate tasks, conduct performance feedback, and foster a culture of accountability and service excellence.
• Stakeholder Engagement: Coordinate with Government leads, task order managers, corporate support functions, and cross functional teams to align administrative support with mission needs and deadlines.
• Audit & Readiness: Prepare for and support internal/external reviews, inspections, and audits; maintain documentation and evidence files; implement corrective actions and preventive controls.
• Special Projects: Lead or support special initiatives, data calls, and surge requirements as directed.

Qualifications

• At least ten (10) years of experience in a related field.
• A minimum of four (4) years of additional relevant experience may satisfy degree requirements.