Temp Front Office Coordinator - URGENT
Vaco by Highspring
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Benefits offered by this job
Job summary
Vaco by Highspring is seeking a friendly Front Office Coordinator to welcome employees, guests, and vendors in a fast-paced corporate HQ. The role emphasizes organization, excellent communication, and a can-do attitude in a professional environment.
You will support executives with meeting coordination, scheduling, and office operations, including supply management, snacks, and workplace hospitality. This is a long-term temp role with a direct onsite position at the LA area HQ.
Qualifications
- Experience in a professional corporate environment.
- Strong communication and interpersonal skills.
- Highly organized with strong attention to detail.
Responsibilities
- Serve as the first point of contact for employees, guests, vendors, and visitors, creating a warm and professional welcome.
- Support executives and leadership teams with meeting coordination, lunch orders, calendaring assistance, and special projects.
- Manage conference room schedules, greet visitors, and escort guests to meetings and designated areas.
- Keep the office running smoothly by maintaining supplies, coordinating deliveries, stocking employee snack stations, and supporting workplace hospitality.
- Assist with office operations, vendor coordination, facilities requests, and ongoing office improvement initiatives, including supporting workplace build‑out projects.
- Strong Microsoft Office skills, including Outlook, email management, calendaring, Word, and Excel.
- Outstanding communication and interpersonal skills.
- Highly organized with strong attention to detail.
- Comfortable juggling multiple priorities in a fast‑paced environment.
- Professional, polished, and approachable demeanor.
- Awareness of food allergies and safe food handling practices when coordinating meals and snacks.
- Positive attitude with a willingness to roll up your sleeves and help the team succeed.
Skills
Job description
The Friendly Face of an amazing LA company
Are you the type of person who always knows where the snacks are, greets everyone with a smile, and somehow keeps a busy office running effortlessly? If so, we may have the perfect opportunity for you!
One of our favorite clients is looking for a professional, upbeat, organized, and service-oriented Front Office Coordinator to help create an exceptional workplace experience. Looking for candidates that have worked in a professional corporate environment.
If you're a people person with a "can-do" attitude who loves variety in your day, keeps things organized, and doesn't mind occasional visits from four-legged coworkers, keep reading!
No two days are exactly alike, and that's what makes this role fun!
- Serve as the first point of contact for employees, guests, vendors, and visitors, creating a warm and professional welcome.
- Support executives and leadership teams with meeting coordination, lunch orders, calendaring assistance, and special projects.
- Manage conference room schedules, greet visitors, and escort guests to meetings and designated areas.
- Keep the office running smoothly by maintaining supplies, coordinating deliveries, stocking employee snack stations, and supporting workplace hospitality.
- Assist with office operations, vendor coordination, facilities requests, and ongoing office improvement initiatives, including supporting workplace build‑out projects.
- Strong Microsoft Office skills, including Outlook, email management, calendaring, Word, and Excel.
- Outstanding communication and interpersonal skills.
- Highly organized with strong attention to detail.
- Comfortable juggling multiple priorities in a fast‑paced environment.
- Professional, polished, and approachable demeanor.
- Awareness of food allergies and safe food handling practices when coordinating meals and snacks.
- Positive attitude with a willingness to roll up your sleeves and help the team succeed.
- Experience supporting executives or leadership teams.
- Experience coordinating office events, catering, or workplace services.
- Experience in a corporate headquarters environment.
- A knack for anticipating what needs to get done before anyone asks.
- Work with a collaborative and supportive team.
- Be at the center of a busy and growing headquarters environment.
- Dog-friendly office.
- Potential opportunity for long-term growth if things go well.
By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.
The Friendly Face of an amazing LA company
Are you the type of person who always knows where the snacks are, greets everyone with a smile, and somehow keeps a busy office running effortlessly? If so, we may have the perfect opportunity for you!
One of our favorite clients is looking for a professional, upbeat, organized, and service-oriented Front Office Coordinator to help create an exceptional workplace experience. Looking for candidates that have worked in a professional corporate environment.
If you're a people person with a "can-do" attitude who loves variety in your day, keeps things organized, and doesn't mind occasional visits from four-legged coworkers, keep reading!
No two days are exactly alike, and that's what makes this role fun!
- Serve as the first point of contact for employees, guests, vendors, and visitors, creating a warm and professional welcome.
- Support executives and leadership teams with meeting coordination, lunch orders, calendaring assistance, and special projects.
- Manage conference room schedules, greet visitors, and escort guests to meetings and designated areas.
- Keep the office running smoothly by maintaining supplies, coordinating deliveries, stocking employee snack stations, and supporting workplace hospitality.
- Assist with office operations, vendor coordination, facilities requests, and ongoing office improvement initiatives, including supporting workplace build‑out projects.
- Strong Microsoft Office skills, including Outlook, email management, calendaring, Word, and Excel.
- Outstanding communication and interpersonal skills.
- Highly organized with strong attention to detail.
- Comfortable juggling multiple priorities in a fast‑paced environment.
- Professional, polished, and approachable demeanor.
- Awareness of food allergies and safe food handling practices when coordinating meals and snacks.
- Positive attitude with a willingness to roll up your sleeves and help the team succeed.
- Experience supporting executives or leadership teams.
- Experience coordinating office events, catering, or workplace services.
- Experience in a corporate headquarters environment.
- A knack for anticipating what needs to get done before anyone asks.
- Work with a collaborative and supportive team.
- Be at the center of a busy and growing headquarters environment.
- Dog-friendly office.
- Potential opportunity for long-term growth if things go well.
By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR and UK GDPR may access our policies here.
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
· the individual's skill sets, experience and training;
· licensure and certification requirements;
· office location and other geographic considerations; and
· other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).
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