Business Operations Administrator (Hybrid, flexible schedule)

Vaco; Indianapolis (IN); Hybrid; USD 30.000 - 34.000; Teilzeit

Zusammenfassung

Vaco is seeking a Business Operations Coordinator in Indianapolis for a hybrid, ~32–35 hours/week contract role. You will assist accounting, payroll, HR administration, and general operations while maintaining organized records and processes.

The position emphasizes reliability, organization, and the ability to learn new software, with potential for long-term opportunities if performance aligns with business needs.

Qualifikationen

• 1+ year of administrative, office support, coordinator, or related experience.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Comfortable learning new software and systems.
• Strong written and verbal communication skills.
• Ability to work independently while managing multiple priorities.
• High level of professionalism and integrity.

Aufgaben

• Process invoices and enter data into accounting systems.
• Maintain organized financial and business records.
• Assist with accounts payable and other bookkeeping-related administrative tasks.
• Support cash management and documentation processes.
• Assist with recurring reports and data tracking.
• Help maintain proper documentation and internal controls.
• Learn payroll processes and serve as a backup resource when needed.
• Assist with payroll-related data entry and recordkeeping.
• Maintain employee, contractor, and vendor information in internal systems.
• Support various HR administrative functions.
• Ensure information is entered accurately and maintained appropriately.
• Provide administrative support across multiple departments.
• Assist with special projects and operational initiatives.
• Support internal coordination and follow-through on critical business tasks.
• Help maintain the company's LinkedIn presence and draft posts.

Kenntnisse

Administrative experience

Attention to detail

Organizational skills

Time management

Written & verbal communication

Independent worker

Professionalism

Ausbildung

Associate's or higher

Tools

Microsoft Excel

QuickBooks

Paylocity

Jobbeschreibung

Business Operations Coordinator (Hybrid)

Location: Indianapolis, IN (Hybrid)

Schedule: Approximately 32-35 hours per week with flexible scheduling

Employment Type: Contract / Temporary (approximately 3 month contract with potential for long-term opportunity)

Pay: $22-$25/ hour

About the Opportunity:

We're partnering with a growing professional services organization seeking a highly organized and detail-oriented Business Operations Coordinator to support accounting, payroll, HR administration, and general business operations.

This role is ideal for someone who enjoys keeping things organized, following established processes, and supporting multiple areas of a business. You do not need to be an accountant or payroll expert to be successful. The company is looking for someone who is dependable, detail-oriented, trustworthy, and eager to learn.

One of the biggest advantages of this opportunity is flexibility. The organization values results and is open to a variety of schedules that accommodate family, school, or other commitments.

What You'll Do:

Accounting & Administrative Support

• Process invoices and enter data into accounting systems
• Maintain organized financial and business records
• Assist with accounts payable and other bookkeeping-related administrative tasks
• Support cash management and documentation processes
• Assist with recurring reports and data tracking
• Help maintain proper documentation and internal controls

Payroll & HR Support

• Learn payroll processes and serve as a backup resource when needed
• Assist with payroll-related data entry and recordkeeping
• Maintain employee, contractor, and vendor information in internal systems
• Support various HR administrative functions
• Ensure information is entered accurately and maintained appropriately

General Business Operations:

• Provide administrative support across multiple departments
• Assist with special projects and operational initiatives
• Support internal coordination and follow-through on critical business tasks

Social Media & Online Presence:

• Help maintain the company's LinkedIn presence
• Draft and post content using established guidelines and processes
• Research relevant industry topics and articles for social posts
• Assist with maintaining a consistent online presence

What We're Looking For:

Required Qualifications

• 1+ year of administrative, office support, coordinator, or related experience
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Comfortable learning new software and systems
• Strong written and verbal communication skills
• Ability to work independently while managing multiple priorities
• High level of professionalism and integrity

Preferred Qualifications

• Experience supporting accounting, payroll, HR, or business operations
• Experience with data entry or bookkeeping-related tasks
• Proficiency with Microsoft Excel
• Exposure to QuickBooks, Paylocity, or similar business systems
• Associate's degree, bachelor's degree, or some college coursework

The company has established processes and training materials in place and is willing to train the right person.

Work Environment

• Initial onsite training period of approximately 1-2 weeks
• Quickly transitions to a hybrid schedule after training
• Long-term flexibility available based on performance and business needs
• Professional, collaborative, and low-drama work environment
• Opportunity to gain exposure across accounting, HR, payroll, and business operations

If you're organized, dependable, and enjoy helping a business run smoothly behind the scenes, we'd love to speak with you.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.