Business Operations Administrative Assistant

Moeller High School; Cincinnati (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Benefits package

Competitive compensation

Professional development opportunities

Job summary

Archbishop Moeller High School is seeking a highly organized, proactive Executive Assistant to provide executive-level administrative support to the President and Business Operations Office. This full-time role manages complex calendars, coordinates critical meetings, and supports strategic initiatives for the school’s business operations.

The successful candidate will coordinate with vendors, parents, alumni, and community partners, handling sensitive information with discretion in a fast-paced

Qualifications

• Minimum 5 years of executive administrative or senior administrative support experience.
• Experience supporting senior executives, presidents, or organizational leadership.
• Exceptional calendar management and meeting coordination skills.
• Excellent written, verbal, and interpersonal communication skills.
• Experience in educational, nonprofit, or mission-driven organizations preferred.

Responsibilities

• Provide direct administrative support to the President and Business Operations leadership team.
• Manage and prioritize complex calendars, appointments, and scheduling requests.
• Coordinate executive meetings, leadership meetings, Board committee meetings, and special events.
• Prepare agendas, reports, presentations, correspondence, and meeting materials.
• Record and distribute meeting minutes and track follow-up action items.
• Manage confidential information and sensitive communications with the highest level of discretion.

Skills

Executive support

Calendar management

Meeting coordination

Communication

Vendor coordination

Multi-priority management

Tools

Microsoft Office 365

Outlook

Teams

Excel

Word

PowerPoint

SharePoint

Job description

Position:Business Operations Administrative Assistant

Location: Cincinnati, OH

Job Id:298

# of Openings:1

Business Operations Administrative Assistant

Executive Summary

Archbishop Moeller is an all-male, Catholic high school (grades 9-12) located in Cincinnati, OH. Founded by the Marianist order of Priests and Brothers, Moeller is a Catholic high school in the Marianist tradition. Moeller strives to educate all students, regardless of ability, in Mind, Body, and Spirit within a Community of Brothers. Moeller is nationally recognized for their House System and continues to be a leader in the integration of technology, celebrating over 20 years as a one-to-one tablet school. Moeller offers a comprehensive, college preparatory curriculum which includes over 30 Advanced Placement/College Credit Plus courses, as well as courses in business, information technology, visual and performing arts, and world language. Moeller is proud to be the only Catholic, all-boys high school in the state of Ohio to earn the highest distinction from College Board for our AP Program: Platinum.

Position Summary

Archbishop Moeller High School is seeking a highly organized, proactive, and professional Business Operations Executive Assistant to provide executive-level administrative support to the President and Business Operations Office. This full-time position serves as a key operational partner responsible for managing complex calendars, coordinating critical meetings, supporting strategic initiatives, and ensuring the smooth day-to-day functioning of the school's business and executive offices.

The Business Operations Executive Assistant serves as a central point of coordination for school leadership, Board-related activities, vendors, parents, alumni, and community partners. The successful candidate will be a trusted professional who demonstrates exceptional judgment, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Provide direct administrative support to the President and Business Operations leadership team.
• Manage and prioritize complex calendars, appointments, and scheduling requests.
• Coordinate executive meetings, leadership meetings, Board committee meetings, and special events.
• Prepare agendas, reports, presentations, correspondence, and meeting materials.
• Record and distribute meeting minutes and track follow-up action items.
• Manage confidential information and sensitive communications with the highest level of discretion.

Business Operations Support

• Assist with operational projects, reporting, document management, and administrative processes.
• Coordinate with vendors, service providers, consultants, and school stakeholders.
• Support contract administration, purchasing processes, invoice routing, and other business office functions.
• Maintain records, filing systems, and departmental documentation.
• Assist with budget tracking and administrative reporting as needed.

Meeting & Event Management

• Schedule and coordinate high-priority meetings involving administrators, board members, benefactors, vendors, and external partners.
• Manage meeting logistics including room reservations, technology coordination, catering, and communications.
• Support planning and execution of leadership events, donor functions, and school-wide initiatives.
• Ensure all meetings are professionally organized and executed.

Communication & Office Coordination

• Serve as a professional and welcoming first point of contact for visitors and stakeholders.
• Draft, edit, and distribute executive communications.
• Coordinate information flow between departments and leadership offices.
• Maintain a high level of customer service while representing the mission and values of the school.

Qualifications

• Minimum of 5 years of executive administrative or senior administrative support experience.
• Demonstrated experience supporting senior executives, presidents, or organizational leadership.
• Exceptional calendar management and meeting coordination skills.
• Advanced proficiency in Microsoft Office 365, including Outlook, Teams, Excel, Word, PowerPoint, and SharePoint.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Proven ability to exercise independent judgment and maintain confidentiality.
• Experience in educational, nonprofit, or mission-driven organizations preferred.

Ideal Candidate Profile

The ideal candidate is:

• A highly organized professional who anticipates needs before they arise.
• Comfortable managing the schedules and priorities of senior leaders.
• Skilled at coordinating numerous meetings and competing priorities.
• Detail-oriented and process-minded.
• Professional, diplomatic, and relationship-focused.
• Passionate about supporting the mission of Catholic education.

• Position offers excellent benefits package, and compensation is competitive and flexible.