Business Office Support/Receptionist

Spring-Ford Area School District; Royersford (Montgomery County); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, vision, prescription

Paid holidays

Paid time off

Tuition reimbursement

Job summary

Spring-Ford Area School District is seeking a Business Office Support/Receptionist for the District Office to greet visitors and provide clerical support. The role emphasizes accuracy, security, and professional customer service in daily interactions.

The ideal candidate will have strong computer skills, proficiency in Excel and Adobe, and keen attention to detail to support purchasing, accounts payable, and office operations.

Qualifications

• Excellent computer skills including proficiency with Microsoft Excel and Adobe applications.
• Strong oral and written communication skills and outstanding customer service abilities.

Responsibilities

• Enter new vendors and update vendor master files.
• Open Accounts Payable mail and scan invoices for review.
• Enter purchase requisitions for the Business Office or as instructed.
• Process purchase orders as needed.
• Assist AP by preparing checks for mailing with remittances.
• Confirm ACH accounts for AP processing.
• Electronic filing of AP checks, invoices, and backup.
• Answer phones professionally and assist callers.

Skills

Customer service

Communication

Detail oriented

Problem solving

Tools

Microsoft Excel

Adobe

Job description

Business Office Support/Receptionist - District Office

Position Summary: Support the Business Office with purchasing and accounts payable tasks while greeting and assisting visitors and providing a professional and welcoming atmosphere ensuring security and excellent customer service.

The ideal candidate will have excellent computer skills and be proficient in Microsoft Excel and Adobe; possess an eye for detail and outstanding problem-solving skills; demonstrate excellent oral and written communication skills and excellent customer service skills to interact with internal and external customers.

Essential Duties & Responsibilities

• Enter new vendors and update vendor master files
• Open Accounts Payable (AP) mail and scan invoices for review
• Enter purchase requisitions for the Business Office or as instructed
• Process purchase orders, as needed
• Assist Accounts Payable by preparing checks for mailing with required remittances
• Confirm ACH accounts for Accounts Payable processing
• Electronic filing of Accounts Payable checks, invoices, and backup
• Answer phone in professional, friendly manner and assist callers as needed
• Responsible for following security protocol procedures
• Greet visitors in professional, friendly manner
• Assist District Courier daily with the US and inter-office mail
• Maintain office supply inventory and order supplies as needed
• Performs any other job related duties/projects assigned by the Controller and/or CFO.

Available: Immediately.

Position Hours:

8:00 AM - 4:00 PM, Monday - Friday. 12 months (260-262 days)

Compensation:

$22.65/hour plus a comprehensive benefits package including medical, dental, vision and prescription insurance, as well as paid holidays, paid time off and a tuition reimbursement program.

The successful external applicants must submit current (dated less than 1 year from the start date) Act 34, Act 151, and Act 114 clearances and a Health Record & TB Test (dated less than 90 days from the start date) prior to beginning employment.

Spring-Ford Area School District is an Equal Opportunity Employer.