Business Office Supervisor

State of Wisconsin; Oshkosh (WI); On-site; USD 87,000 - 90,000; Full time

Benefits offered by this job

Vacation benefits

Health insurance

Pension plan

FSAs

Wellness program

Employee assistance

Public Service Loan Forgiveness

Job summary

The State of Wisconsin invites applicants for the Business Office Supervisor role at the Winnebago Mental Health Institute near Oshkosh. You will supervise a shared services business office for WMHI and the Wisconsin Resource Center, overseeing accounting, budgeting, payables, receivables, and patient funds.

Expect to lead a compliant, JC- and NCCHC-accredited operation, with a Monday–Friday schedule, and to participate in state benefits and retirement programs. A 12-month probation applies.

Qualifications

• Experience performing accounting functions related to purchasing and budgeting.
• Experience creating and presenting financial or budget related documents.
• Experience leading teams or supervising employees.

Responsibilities

• Prepare WMHI/WRC financial statements and reports for department heads.
• Handle accounting functions for WMHI and WRC.
• Calculate costs and chargebacks for shared services.
• Manage WMHI's Canteen finances.
• Maintain policies and records.

Skills

Accounting

Budgeting

Supervising

Financial reporting

Tools

QuickBooks

PeopleSoft

Job description

Introduction

The Winnebago Mental Health Institute (WMHI), located near Oshkosh, Wisconsin, is looking to hire a Business Office Supervisor to work Monday through Friday, 7:30 am – 4:00 pm. WMHI is a part of the Department of Health Services (DHS), Division of Care and Treatment Services.

As an employee of the State of Wisconsin, you'll also have access to an amazing benefits package, including:

• 3.5 weeks of vacation, 9 paid holidays and ample sick time; limitations may apply for leave time usage in the first six months.
• Top rated health plan options starting at $47/month for single plans and $117/month for family plans, after 2 months of state service.
• Exceptional pension plan with a 7.25% employer match in 2027 with lifetime retirement payment. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!
• Several flex spending accounts: medical, dependent care, commuter, parking and High Deductible Health Savings.
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• Public Service Loan Forgiveness Program employer.

Position Summary

You will function as the Business Office Supervisor of a two-facility shared services business office for a Joint Commission accredited 200 bed psychiatric institution and National Commission on Correctional Health Care (NCCHC) accredited 400 bed maximum security treatment facility. You will be responsible for the supervision of Business Office employees engaged in accounting, budget management, accounts payable, accounts receivable and the management of patient and residents’ personal funds for WMHI and the Wisconsin Resource Center (WRC). Other responsibilities include:

Responsibilities

• Preparing WMHI/WRC financial statements, accounting functions, and creating reports for WMHI and WRC department heads, as well as the Division of Care and Treatment Services (DCTS) and Department of Enterprise Services (DES).
• Calculating costs and chargebacks for shared services in Nutritional Services and Pharmacy departments and utility use chargeback.
• Managing the financial operations of WMHI’s Canteen.
• Maintaining policies and procedures, and records.

Salary Information

The starting pay is between $41.93 and $43.21 per hour (approximately between $87,200 and $89,800 per year), depending on qualifications, plus excellent benefits. A 12-month probationary period is required.

Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is classified as a Financial program Supervisor and is in pay schedule and range 81/03.

Job Details

All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.

All appointees will be required to receive a TB test, which will be administered by the facility or medical personnel directed by the facility prior to their start date.

DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. DHS is not an E-Verify employer nor a STEM-OPT eligible employer.

Qualifications

• Experience performing accounting functions related to purchasing and budgeting duties (e.g., accounts payable/receivable, invoicing, purchase orders, reimbursements, preparing deposits, auditing of funds, journal vouchers, general ledgers, etc.).
• Experience creating and presenting financial or budget related documents (e.g. budget and spending documentation, trainings, etc.).
• Experience leading teams or supervising employees (e.g. interviewing applicants, overseeing the work of staff, coaching or training, evaluating performance, discipline, etc.).

Well-qualified applicants will also have one or more of the following:

• Experience managing money accounts in a professional setting (e.g., educational, hospital/ long term care, institution, prison, etc.) for patients, students, inmates etc.
• Experience using financial software programs (e.g., QuickBooks, PeopleSoft, etc.).
• Experience maintaining quality management processes.

DHS is an Equal Opportunity and affirmative action employer. Veterans are encouraged to apply. For complete information on Veterans’ hiring programs with the WI Department of Veteran’s Affairs, click here.

You will be required to attach your current resume in a Word or PDF compatible format.

Deadline to Apply

The deadline to apply is 10/05/26 by 11:59 pm.

Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am – 4:30 pm. Late or incomplete applications will not be accepted.