Business Office Specialist Hospice

Amedisys; Leominster (MA); On-site; USD 41,000 - 45,000; Full time

Job summary

Amedisys is seeking an organized office associate to support billing and patient data processes in a full-time daytime role in Leominster, MA. The job focuses on accurate data entry, patient record maintenance, and multi-line phone support to ensure timely billing and payroll processing.

Responsibilities include inputting data into the billing system, managing admissions in HomeCare HomeBase, maintaining order tracking, and coordinating with staff to keep records compliant and up to date.

Qualifications

• High school diploma or equivalent.
• Two (2+) years' general office experience, with data entry or word processing.
• Working knowledge of office practices and procedures.
• Strong computer/data entry and software skills.

Responsibilities

• Inputs patient visit data from paper visit verification into the billing system.
• Input/generation of client data into HomeCare HomeBase for admissions and recertifications.
• Maintains tracking system for physicians' orders to ensure billing compliance.
• Notifies leadership when documentation is delinquent.
• Distributes completed admission and patient information to staff.
• Pulls medical records and prints claims for billing review.
• Checks billing frequencies and orders every period.
• Assembles admission/discharge/post-hospital packets and imports to EMR.
• Maintains security and filing of patient records in EMR.

Skills

Data entry

Word processing

Office procedures

Education

High school diploma or equivalent

Tools

HomeCare HomeBase

EMR

Billing software

Job description

Overview

$30.00 - $33.00/hr

Full Time Day Shift

Responsible for performance of various clerical and billing duties including but not limited to accurate data input, maintenance of patient medical records, answering multi-line office phones.

Responsibilities

1. Inputs patient visit data from paper visit verification into the billing system to ensure accurate and timely billing and payroll processes.
2. Input/generation of client data into HomeCare HomeBase with attention to detail and high level of accuracy for admissions and recertifications.
3. Maintains tracking system for physicians' orders to maintain compliance in the billing processes.
4. Notifies Director of Operations or designee as needed when documentation is delinquent from staff.
5. Copies and distributes completed admission and patient information and all signed orders to appropriate staff.
6. Responsible for pulling medical records and printing claims for billing review each billing cycle.
7. Assists with checking of billing frequencies and orders every billing period.
8. Assembles and organizes forms for admission packets, discharge packets, and post-hospital admission packets.
9. Assembles new admission charts to import to EMR.
10. Maintains security of patient records in locked files.
11. Maintains filing of medical records, physicians' orders, lab reports, progress notes, and clinical notes on active and discharged patients in EMR.
12. Conducts clerical audit on discharged charts and processes according to company policy.
13. Tracks and maintains log of Medicaid and funding source records and orders.
14. Performs verification and ongoing monitoring of Medicaid authorizations, approvals, and visits as directed.
15. Assists the Clinical Manager or designee with payor follow-ups, as needed.
16. Maintains office and medical supply inventory.
17. Maintains ongoing scheduling of patient visits.
18. Performs general office duties including, but not limited to, answering the telephones, greeting visitors, and handling the incoming/outgoing mail.
19. Performs other duties as assigned.

Qualifications

Required

• High school diploma or equivalent.
• Two (2+) years' general office experience, with one (1+) of those years having experience data entry or word processing functions.
• Working knowledge of office practices and procedures.
• Strong computer/data entry and software skills.

Preferred

• Knowledge of medical terminology.

Equal Opportunity

Amedisys is an equal opportunity employer. All qualified employees and applicants will receive consideration for employment without regard to race, color, religion, sex, age, pregnancy, marital status, national origin, citizenship status, disability, military status, sexual orientation, genetic predisposition or carrier status or any other legally protected characteristic.