Business Office Specialist

Amedisys; Kennett Square (Chester County); On-site; USD 30,000 - 34,000; Full time

Job summary

Amedisys is seeking an Office Specialist to support billing and clerical functions in a busy care office. The role involves accurate data input, medical records maintenance, and multi-line phone handling.

Primary duties include data entry for visits and admissions, EMR imports, and ensuring timely documentation for payors while maintaining organized records and a smooth daily workflow.

Qualifications

• High school diploma or equivalent.
• 2+ years of general office experience, with 1+ year data entry or word processing.
• Strong computer/data entry and software skills.
• Knowledge of medical terminology (preferred).

Responsibilities

• Input patient visit data into billing system for accurate billing and payroll.
• Enter client data into HomeCare HomeBase with accuracy for admissions and recertifications.
• Maintain physician orders tracking to ensure billing compliance.
• Notify operations if documentation is delinquent.
• Distribute completed admission and patient information to staff.
• Pull medical records and print claims for billing review.
• Check billing frequencies and orders each cycle.
• Assemble admission, discharge, and post-hospital packets.
• Assemble new admission charts to import to EMR.
• Secure and file patient records in locked storage.
• Audit discharged charts per policy.
• Track Medicaid and funding source records.
• Verify Medicaid authorizations and visits as directed.
• Assist payor follow-ups as needed.
• Maintain office and medical supplies and scheduling.

Skills

Data entry

Office experience

Computer skills

Software skills

Education

High school diploma or equivalent

Tools

HomeCare HomeBase

EMR system

Job description

Overview

Business Office Specialist-

Mon-Fri 8-5pm

Hourly- $22-$25/ Hour

Responsible for performance of various clerical and billing duties including but not limited to accurate data input, maintenance of patient medical records, answering multi-line office phones.

Responsibilities

1. Inputs patient visit data from paper visit verification into the billing system to ensure accurate and timely billing and payroll processes.
2. Input/generation of client data into HomeCare HomeBase with attention to detail and high level of accuracy for admissions and recertifications.
3. Maintains tracking system for physicians' orders to maintain compliance in the billing processes.
4. Notifies Director of Operations or designee as needed when documentation is delinquent from staff.
5. Copies and distributes completed admission and patient information and all signed orders to appropriate staff.
6. Responsible for pulling medical records and printing claims for billing review each billing cycle.
7. Assists with checking of billing frequencies and orders every billing period.
8. Assembles and organizes forms for admission packets, discharge packets, and post-hospital admission packets.
9. Assembles new admission charts to import to EMR.
10. Maintains security of patient records in locked files.
11. Maintains filing of medical records, physicians' orders, lab reports, progress notes, and clinical notes on active and discharged patients in EMR.
12. Conducts clerical audit on discharged charts and processes according to company policy.
13. Tracks and maintains log of Medicaid and funding source records and orders.
14. Performs verification and ongoing monitoring of Medicaid authorizations, approvals, and visits as directed.
15. Assists the Clinical Manager or designee with payor follow-ups, as needed.
16. Maintains office and medical supply inventory.
17. Maintains ongoing scheduling of patient visits.
18. Performs general office duties including, but not limited to, answering the telephones, greeting visitors, and handling the incoming/outgoing mail.
19. Performs other duties as assigned.

Qualifications

Required-

• High school diploma or equivalent.
• Two (2+) years' general office experience, with one (1+) of those years having experience data entry or word processing functions.
• Working knowledge of office practices and procedures.
• Strong computer/data entry and software skills.

Preferred-

• Knowledge of medical terminology.

Amedisys is an equal opportunity employer. All qualified employees and applicants will receive consideration for employment without regard to race, color, religion, sex, age, pregnancy, marital status, national origin, citizenship status, disability, military status, sexual orientation, genetic predisposition or carrier status or any other legally protected characteristic.