BUSINESS OFFICE SPECIALIST

Westfield Public Schools; Westfield (MA); On-site; USD 60,000 - 70,000; Full time

Job summary

Westfield Public Schools in Westfield, MA seeks a full-time Business Office Specialist to support the Director of Finance and Grants Manager. The role focuses on budgeting, payroll processing, and financial reporting to keep the school district's operations running smoothly.

Qualifications include a bachelor's degree in business or accounting, 3–5 years in a school business office, proficiency with spreadsheets and MUNIS, and knowledge of procurement laws.

Qualifications

• Bachelor's degree in business, finance, accounting or related field.
• 3–5 years of administrative experience in a school business office.
• Proficient in office software; extensive spreadsheets and MUNIS experience.
• Thorough understanding of financial accounting and budgeting.
• Preference to candidates with Massachusetts Procurement Laws.
• Citizenship, residency or work visa required.

Responsibilities

• Develop and maintain spreadsheets related to budgets, including grants and special revenue funds.
• Assist district staff in the navigation of MUNIS and answer questions related to the budget.
• Coordinate and process entry of payroll for the general fund and grants and perform reconciliation of personnel accounts.
• Monitor and track expenses and assure alignment with the budget (including the general funds, grants and special revenues).
• Responsible for entering requisitions and maintaining compliance with procurement laws. Assist the Director of Finance in the process of bids and request for proposals.
• Work with the Director of Finance and Grants Manager to complete and file reports and surveys required or requested by state and federal law and the Department of Elementary and Secondary Education, such as the DESE End of Year Report.
• Assist in the process of generating reports and analyzing data in regards to expenditures.
• Perform any other related duties as assigned by the Director of Finance or Superintendent

Skills

Budgets

Spreadsheets

Payroll

Procurement

Data analysis

Education

Bachelor's degree in business, finance, accounting or related field

Tools

MUNIS

Job description

BUSINESS OFFICE SPECIALIST

Westfield Public Schools District - Westfield, Massachusetts Open in Google Maps

Job Details

Job ID: 5944770

Application Deadline: Posted until filled

Posted: Sep 29, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

JOB GOAL: To assist the Director of Finance and Grants Manager/Business Analyst with tasks necessary for the efficient operation of the School Business Office.

Performance Responsibilities

• Develop and maintain spreadsheets related to budgets, including grants and special revenue funds.
• Assist district staff in the navigation of MUNIS and answer questions related to the budget.
• Coordinate and process entry of payroll for the general fund and grants and perform reconciliation of personnel accounts.
• Monitor and track expenses and assure alignment with the budget (including the general funds, grants and special revenues).
• Responsible for entering requisitions and maintaining compliance with procurement laws. Assist the Director of Finance in the process of bids and request for proposals.
• Work with the Director of Finance and Grants Manager to complete and file reports and surveys required or requested by state and federal law and the Department of Elementary and Secondary Education, such as the DESE End of Year Report.
• Assist in the process of generating reports and analyzing data in regards to expenditures.
• Perform any other related duties as assigned by the Director of Finance or Superintendent

REPORTS TO: Director of Finance

TERMS OF EMPLOYMENT: Twelve-month year with personal services agreement.

EVALUATION: Performance on this job will be evaluated in accordance with provisions of the Westfield School Committee’s policy on evaluation.

RECOMMENDED SALARY: To be determined commensurate with knowledge and experience. Westfield Public Schools is an Equal Opportunity Employer.

Position Type

Full-time

Salary: $60,000 to $70,000 Per Year

Job Categories:

• Administration > Business/Finance

Job Requirements

• QUALIFICATIONS:
• 1.Bachelors’ Degree in business, finance, accounting or related field preferred.
• 2.Three to five years of experience working in an administrative capacity in a Business Office setting, school district experience preferred.
• 3.Demonstrated proficiency in working with computer applications. Extensive knowledge and use of spreadsheets and financial systems such as MUNIS required.
• 4.Thorough understanding of financial accounting and budgeting.
• 5.Preference to candidates with an understanding of Massachusetts Procurement Laws.
• ADDITIONAL REQUIREMENTS: Work is generally conducted within office building with occasional traveling to external sites. Position involves sitting and the ability to travel from one place to another within the office. This position involves sedentary and light work with regular lifting of up to 10 pounds and occasional lifting of as much as 30 pounds with some pulling and pushing or reaching above, generally of desk and file drawers.
• Citizenship, residency or work visa required

Contact Information

• Shannon Barry
• 59 Court Street
• Westfield, Massachusetts 01085
• Phone: [phone]
• Email: [e-mail]

Map

The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.