Business Office Manager - LTC Billing & Compliance

Estates Healthcare; Fort Worth (TX); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Comprehensive Health, Dental, Vision

AD&D, Short-Term Disability, Cancer, &

Life Insurance - Whole and Term

Tuition Reimbursement

Paid Time Off

Immediate 401(k) eligibility

Corporate resources support

Job summary

Estates Healthcare is seeking a meticulous Business Office Manager to oversee financial and administrative operations in a long-term care setting. You will ensure accurate billing, timely claims submission, and compliant trust fund management while collaborating with interdisciplinary teams.

Ideal candidates excel in accounts receivable, have strong organizational skills, and communicate clearly in English.

Qualifications

• Experience in accounts receivable and general financial processes.
• Excellent organizational and multitasking abilities.
• Proficient typing and 10-key entry; strong computer skills.
• Clear English communication, both written and verbal.
• Ability to meet deadlines with accuracy and attention to detail.
• Caring approach toward elderly and disabled individuals.

Responsibilities

• Manage Accounts Receivable: maintain records, send collection letters, and follow up on past-due balances.
• Support Billing Operations: process monthly private pay billing, post deposits, verify details for new inquiries and admissions.
• Process Claims: submit and follow up on Medicare, MSP, managed care, and insurance claims.
• Oversee Resident Trust Funds: maintain accurate trust fund records and ensure regulatory compliance.
• Ensure Timely Billing: complete Medicare/HMO claims by the 5th of each month and bill hospice companies promptly.
• Provide Training and Coverage: train staff to ensure "3 Deep" office backup coverage.
• Collaborate with Teams: attend interdisciplinary meetings to review admissions, discharges, and payer changes.
• Support General Office Tasks: handle mail, update PCC records, and verify financials for new admissions.

Skills

Accounts receivable

Billing operations

Medicare/insurance claims

Documentation and records

English communication

Attention to deadlines

Office accuracy

Customer service

Tools

10-key entry

PCC records

Job description

Estates Healthcare is seeking a meticulous Business Office Manager to oversee financial and administrative operations in a long-term care setting. You will ensure accurate billing, timely claims submission, and compliant trust fund management while collaborating with interdisciplinary teams.

Ideal candidates excel in accounts receivable, have strong organizational skills, and communicate clearly in English.