Business Office Manager (BOM)

CommuniCare Health; Charlottesville (VA); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Business Office Manager to oversee office policies and lead a dedicated team. This role requires strong communication skills and a thorough understanding of Medicare and Medicaid systems. You will be responsible for supervising staff, ensuring accurate billing, and maintaining compliance with regulations. Join a family-owned company that values compassionate care and offers competitive wages, comprehensive benefits, and a supportive work environment. If you are passionate about making a difference and leading a team, this opportunity is perfect for you.

Benefits

Competitive wages

PTO plans

Medical coverage

Dental coverage

Vision coverage

401(k) with employer match

Flexible Spending Accounts

Qualifications

• Preferred college degree in Business Administration or related field.
• Must possess thorough understanding of Medicare and Medicaid.

Responsibilities

• Supervise and evaluate business office support staff.
• Complete admission procedures and coordinate billing tasks.
• Conduct weekly Medicaid meetings with facility staff.

Skills

Supervisory experience

Communication skills

Decision-making

Tactfulness

Understanding of Medicare/Medicaid

Management of information systems

Education

College degree in Business Administration

Accounting/Finance degree

Tools

Microsoft Office (Excel, Word)

Job description

Cedars Healthcare Center, a member of the CommuniCare Family of Companies, is currently recruiting for a Business Office Manager to join our team.

PURPOSE/BELIEF STATEMENT:

The position of Business Office Manager (BOM) is responsible for maintaining CommuniCare Health Services (CHS) business office policies and procedures and direct supervision of the Assistant BOM. The BOM must be able to effectively communicate with the Executive Director, Regional Team, and Business Office Staff as well as interact effectively with external clients such as families, attorneys, and outside agencies.

QUALIFICATIONS KNOWLEDGE/SKILLS & ABILITIES

• College degree in Business Administration, Accounting/Finance, or related field preferred
• Prior supervisory experience and management training.
• Must possess a thorough understanding of Medicare, Medicaid, Private Insurance, Managed Care costing and analysis, personnel management, accounts receivable/collections, resident funds, accounts payable, general ledger, and management of information systems.
• Must have the ability to make independent decisions when circumstances warrant such action.
• Must be able to deal tactfully with team members, other staff, residents, family members, visitors, government agencies, and the general public.
• Must be willing to seek out new methods and principles.
• Must be computer literate and have a working knowledge of Microsoft Office including but not limited to Excel and Word.

JOB DUTIES & RESPONSIBILITIES

• Complete weekly BOM Admission Checklist and present weekly at morning stand up to reduce exceptions.
• Verify and tie out the midnight census testing for validity and accuracy on a daily basis.
• Reference Policy Midnight Census.
• Complete admission procedures in absence of Admissions Coordinator.
• Conduct weekly Medicaid pending/collection blitz meeting with facility staff.
• Reference Policies Collection Blitz and Medicaid Pending Log and Meetings.
• Complete root cause analysis on accounts that contribute to bad debt then advise Executive Director regarding types of issues identified and proposed solutions.
• Complete insurance forms per request.
• Attend Utilization Review (UR) and/or PPS meeting as necessary.
• Supervise, organize, evaluate, and monitor all business office support staff.
• Meet with resident/responsible parties upon admission and discharge to discuss financial obligations.
• Complete and coordinate tasks necessary for timely and accurate billing and collection.
• Attend and participate in scheduled training, education classes, and orientation programs to maintain and enhance quality of care.
• Maintain and work within established departmental, center, and home office policies and procedures, objectives, quality improvement program, and safety, environmental, and infection control standards.

Benefits

As a CommuniCare employee, you will enjoy competitive wages and PTO plans. We offer full-time employees a menu of benefit options from life and disability plans to medical, dental, and vision coverage from quality benefit carriers. We also offer 401(k) with employer match and Flexible Spending Accounts.

About Us

A family-owned company, we have grown to become one of the nation’s largest providers of post-acute care, which includes skilled nursing rehabilitation centers, long-term care centers, assisted living communities, independent rehabilitation centers, and long-term acute care hospitals (LTACH). Since 1984, we have provided superior, comprehensive management services for the development and management of adult living communities. We have a single job description at CommuniCare, "to reach out with our hearts and touch the hearts of others." Through this effort, we create "Caring Communities" where staff, residents, clients, and family members care for and about one another.