Business Office Manager

Next Move Healthcare; Setauket (NY); On-site; USD 70,000 - 85,000; Full time

Job summary

Next Move Healthcare is seeking a Business Office Manager to lead all administrative functions at a surgical center in East Setauket, NY. The role encompasses overseeing operational efficiency, ensuring compliance with regulations, and fostering a high-performing team, making it vital for the center's success.

Qualifications

• Minimum of 3 years of experience managing a medical office.
• Proficient in Medicare Part B billing.
• Demonstrated integrity and ethical standards.

Responsibilities

• Manage hiring, training, and evaluation of office personnel.
• Oversee surgery scheduling, billing, and patient registration.
• Ensure compliance with healthcare regulations.

Skills

Leadership

Problem-solving

Healthcare compliance

HR management

Education

Bachelors degree in Business or Healthcare Administration

Job description

Job Title: Business Office Manager

Location: East Setauket, NY

Pay Range: $70,000 - $85,000 per year

Position Summary:

We are seeking a Business Office Manager to oversee and lead all administrative and revenue cycle functions of a surgical center. This role is responsible for managing the business office team, optimizing front-to-back revenue processes, and ensuring compliance with healthcare regulations. The ideal candidate will bring operational expertise, leadership, and integrity to foster a high-performing administrative team.

Key Responsibilities:

• Manage all aspects of the business office including hiring, training, evaluation, and retention of office personnel.
• Oversee surgery scheduling, insurance verification, coding, billing, A/R follow-up, patient registration, and cash management.
• Ensure timely and accurate month-end financial closure and reporting.
• Foster effective communication with the Administrator and clinical staff to align on goals and performance metrics.
• Maintain compliance with federal/state laws, insurance requirements, and internal policies.
• Support a healthy and collaborative work environment through positive leadership and responsiveness to team concerns.
• Develop and manage office staff performance metrics and training plans.
• Partner with the materials manager to ensure accuracy in the accounts payable process.
• Collaborate with Revenue Cycle Management (RCM) and other centers to resolve systemic issues.
• Demonstrate fiscal responsibility and manage department budgets effectively.

Qualifications:

Required:

• Bachelors degree (B.A.) in Business, Healthcare Administration, or related field.
• Minimum of 3 years of experience managing a medical office or equivalent combination of education and experience.
• Proficient in Medicare Part B billing and healthcare reimbursement standards.
• Strong understanding of healthcare compliance, documentation standards, and HR management.
• Demonstrated leadership and problem-solving capabilities.
• High ethical standards and professional integrity.

Preferred:

• Masters degree in Business or Healthcare Administration.
• Previous experience in an Ambulatory Surgery Center (ASC) setting.