Business Office Manager

Five Star Senior Living; Pompano Beach (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Business Office Manager to oversee administrative tasks in a vibrant community. This role involves managing billing, accounts payable, and payroll while ensuring smooth operations within the business office. The ideal candidate will bring strong organizational and analytical skills, along with a commitment to maintaining confidentiality and professionalism. If you thrive in a dynamic environment and have a passion for supporting a community, this position offers a fantastic opportunity to make a meaningful impact.

Qualifications

• 1-3 years bookkeeping and administrative experience required.
• Proficiency in Microsoft Office and financial software is essential.

Responsibilities

• Manage billing, accounts receivable, and payroll functions.
• Ensure efficient office operations and maintain confidentiality.

Skills

Bookkeeping

Organizational Skills

Analytical Skills

Communication Skills

Interpersonal Skills

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Automated Financial Software

Job description

The Opportunity

We are actively looking to add a Business Office Manager (BOM) to our team. As the BOM, you will manage the day-to-day administrative tasks such as all facility billing, accounts receivable, and collection activities and supervision of billing and collections personnel. You will also manage accounts payable, payroll and HR functions of the facility.

What You’ll Do

Daily Responsibilities

• Organize overall functions and controls within the community business office.
• Maximize cash flow through efficient billing and collection processes.
• Perform office support duties required by Executive Director.
• Maintain the Human Resources/Payroll and accounting system.
• Manage accounts payable, accounts receivable, petty cash, resident funds, and cash receipts.
• Assist with resident move ins and tours.
• Maintain confidentiality and privacy of all data, including resident, team member, and operations data.
• Interact with home office billing team and payers to define billing requirements and ensure prompt payment of claims.

What You’ll Bring

Experience & Education

• High School diploma or general education degree (GED).
• Requires 1 to 3 years bookkeeping and administrative experience and working knowledge of financial statements and automated financial software.
• Strong organizational and analytical skills; oral and written communication skills.
• Strong interpersonal skills.
• Ability to apply professional standards of practice in job situations.
• Knowledge of accounting procedures to maintain petty cash, resident fund, payroll, accounts payables and receivables.
• Must type 40-50 wpm and be proficient in the use of a personal computer, word processor and related Microsoft Office software product suite.