BUSINESS OFFICE MANAGER

Linda Manor; Northampton (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

Linda Manor Extended Care Facility in Leeds, MA is seeking a Full-Time Administration Office role to maintain the business office in accordance with federal and state guidelines. On-site position with a salary range of $60,000 to $80,000 USD per year.

The role involves handling accounts receivable/payable, daily cash postings, reports, statements, and coordination of office operations for the facility. Prior experience with elderly populations is preferred.

Qualifications

• High School Diploma or equivalent required.
• Previous long-term experience preferred.
• Previous experience working with the elderly population preferred.

Responsibilities

• Receive and follow administrative schedules from Administrator and policies.
• Answer phones and greet visitors when receptionist is absent.
• Receive payments and issue receipts; prepare AR reports and monitor collections.
• Post journals and payments; balance receipts and cash postings.
• Prepare and mail statements and post AP invoices.
• Maintain file of invoices and vouchers; assist in accounting system upkeep.
• Manage petty cash and process reports for managers.
• Order office supplies and participate in department meetings.
• Schedule repairs for office equipment and maintain postage system.

Education

High School Diploma or equivalent

Job description

Linda Manor Extended Care Facility, Leeds, MA 01053, USA

Locations

Showing 1 location Linda Manor Extended Care Facility, Leeds, MA 01053, USA +1 more locations

• On-site
• Pay or shift range: $60,000 USD to $80,000 USD
• Administration Group
• Full-Time
• Requisition #: BUSIN004360

Description

Summary: The primary purpose of this position is to maintain the business office in accordance with federal and state guidelines, in accordance with Integritus policies and procedures, and to assure that the business office is maintained.

Essential Job Functions

• Receive and follow administrative schedules/functions from Administrator and as outlined in the policies and procedures.
• In absence of receptionist, answer phones, greet visitors, deliver message, etc.
• Receive payments on accounts and issue/mail receipts, as necessary.
• Prepare account receivable reports, monitor and collect accounts receivable. Report delinquent accounts to administrator.
• Post daily journal and payments as required.
• Balance daily receipts, complete necessary forms, and submit cash and balance sheets to accounting personnel as needed.
• Post current changes to proper account and ledger and balance ledgers are required.
• Prepare and mail statements in accordance with established billing procedures.
• Prepare vouchers, check invoices, post accounts payable, etc.
• Maintain file of invoices, paid vouchers, cancelled checks, etc.
• Assist in the establishment and maintenance of adequate accounting system as necessary or directed.
• Facilitates the petty cash for facility.
• Types and process various reports for Administrator and department managers.
• Orders office supplies for facility.
• Attends all Department Managers meetings.
• Schedules repairs and maintenance for all office machines.
• Maintains and keeps current postage system in facility.
• Performs duties as requested by Administrator.

Qualifications

• High School Diploma or equivalent.
• Previous long-term experience preferred.
• Previous experience working with the elderly population preferred.

Working Conditions

Works in office areas as well as throughout the facility. Moves intermittently during working hours. Is subject to frequent interruptions. Works beyond normal working hours, weekends and holidays and on other shifts/positions, as necessary. Is subject to call-back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.). Attends and participates in continuing educational programs. Is subject to injury from falls, burns from equipment, odors, etc., throughout the day, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants. Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses. Communicates with nursing personnel, and other department personnel. Is subject to hostile and emotionally upset residents, family members, personnel, visitors, etc. Is involved with residents, family members, personnel, visitors, government agencies and personnel, etc., under all conditions and circumstances. May be subject to the handling of and exposure to hazardous chemicals.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.