Business Office Manager

Clinical & Support Options Inc; Minnesota; On-site; USD 55,000 - 75,000; Full time

Job summary

Regency Integrated Health Services is seeking a Business Office Manager in Minnesota to oversee financial operations for the facility. You will manage accounts receivable, deposits, resident funds, and census tracking, ensuring compliance with policies and timely processing of transactions.

The role requires a Bachelor's degree in Accounting or Finance, proficiency with Excel and proprietary accounting software, and experience with Medicaid billing.

Qualifications

• Bachelor's Degree in Accounting, Finance, or related field preferred.
• Knowledge of proprietary accounting software and Excel spreadsheets required.
• Experience with Medicaid billing and payers is a plus.

Responsibilities

• Oversee accounts receivable, deposits, and resident trust funds.
• Maintain census records and 3618/3619 forms; ensure data accuracy.
• Process daily deposits, credit card, and EFT transactions following policy.
• Handle Medicaid billing and quarterly bad debt analysis.
• Manage monthly aging reviews and payer source meetings with leadership.
• Reconcile accounts and monitor collections to keep records current.

Skills

Accounting software

Excel

Budgeting

Education

Bachelor's degree in Accounting, Finance

Tools

Accounting software

Job description

Primary ResponsibilitiesThe Business Office Manager works in conjunction with the Administrator and corporate personal to ensure the fiscal responsibility and financial health of the facility.Essential FunctionsResponsible for accounts receivable, deposits, resident’s trust funds, PCC, census tracking, completing 3618/3619’s, petty cash, and office supply orders Ensure all new admissions meet appropriate financial criteria, once a resident is admitted to the facility it is the responsibility of the BOM to maintain all of resident’s financial informationEnsure completion of and executing completion of business office admission forms. Make sure all accounts are properly maintained according to policies and procedures Make sure facility census record keeping is properly maintained, balanced daily to reported at the morning meetingResponsible for daily deposits processing at facility and posting of the same deposits.Responsible for daily credit card and EFT processing according to policy and procedure.Responsible for Monthly Medicare Triple Check and Billing and all collections under this payer type.Responsible for Coinsurance billing for all skilled payers that are non-Medicaid related.Responsible for Hospice Billing and collections according to contract provisions,Responsible for processing Refunds according to State guidelines.Responsible for timely and quarterly completion of bad debt. Make sure all private, semi-private and applied income monies are collected by the 5th of each month Reconcile all accounts using the appropriate worksheets and accounting software and assure that all accounts are kept current Assure all accounts are properly monitored and collected Responsible for full Medicaid applications and annual renewals and communications with Corporate staff regarding status of each. Prepare and facilitate monthly aging reviews with AdministratorPrepare and facilitate bi-weekly problem accounts review with AdministratorPrepare and facilitate weekly Level of Care Meetings with Administrator and Care Management for maintenance of the Medicaid Payer resident levels.Prepare and facilitate weekly payer source meeting with Administrator and Admissions team.At times there will be other special assignments / functions directed by Administrator , VPO, or Regional AR ManagerEducational/Training RequirementsBachelor's Degree in Accounting, Finance, or other related field is preferredLicensing RequirementsNoneExperience RequirementsKnowledgeable in proprietary accounting soft waresFamiliarity with Excel spreadsheetsPhysical DemandsThe physical demands described here are representative but not necessary all inclusive, of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to effectively communicate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Action Rarely Occasionally FrequentlyLifting - 1-25 lbs XLifting - 25-50 lbs XLifting - 50+ lbs XCarrying - 1-25 lbs XCarrying - 25-50 lbs XCarrying - 50+ lbs XPushing/Pulling - 1-25 lbs XPushing/Pulling - 25-50 lbs XPushing/Pulling - 50+ lbs XSliding/Transferring - 1-25 lbs XSliding/Transferring - 25-50 lbs XSliding/Transferring - 50+ lbs XStanding XSitting XWalking XSpeaking XDriving XBalancing/Climbing XStooping/Kneeling XCrouching/Crawling XReaching XHearing/Listening XSeeing XTurning/Twisting/Leaning XRegency Integrated Health Services is an Equal Opportunity Employer. Regency does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability status, national origin, veteran status or any other basis covered by appropriate law. All employment decisions are based on legitimate, non-discriminatory criteria.