Business Office Manager

Heart to Heart Hospice; Decatur (TX); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Competitive Pay

Medical, Dental & Vision Insurance

Paid Time Off

Paid holidays

401k with up to 4% employer matching

Tuition reimbursement

Company car for qualifying individuals

Mileage reimbursement

Job summary

Heart to Heart Hospice is seeking a Business Office Manager to oversee all office functions, payroll, billing support and regulatory compliance. You will supervise clerical and administrative tasks while ensuring accurate medical records and timely communications with physicians and staff.

The role requires at least 2 years of office management and HR experience, strong organization, problem solving, and the ability to work independently with little supervision.

Qualifications

• Must have at least a High School diploma; college preferred.
• Two years general office management and HR experience preferred.
• Able to handle a wide range of administrative and executive support tasks.

Responsibilities

• Manage all office functions and processes including clerical, personnel, medical records, office machines and payroll
• Assist in the billing process and financial functions as needed
• Oversee Agency communications including pagers, telephones, mail and tracking of physician orders
• Promote compliance with all state and federal regulations
• Use effective interpersonal relations and communication skills
• Knowledgeable and current with changes in hospice regulations
• Promote Agency philosophy and mission by presenting a positive image to coworkers and customers
• Ensure documentation of services provided is accurate and timely
• Conduct all business activities in a professional and ethical manner
• Performance of other duties as required
• Ensure overall compliance with local, state and federal laws, Medicare regulations, and established personnel policies and procedures

Skills

Office management

HR experience

Multi-tasking

Organizational skills

People skills

Problem solving

Independent work

Self-directed

Flexible

Teamwork

Driver's license

Reliable transportation

Education

High School diploma

College preferred

Job description

Business Office Manager

What You Must Have

• High School graduate: college preferred
• Two years general office management and human resource experience preferred
• Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision
• Possess good organization, people and problem solving skills and the ability to multi-task many projects and strategies simultaneously
• Must be highly motivated, self-directed, flexible, and able to work well with others
• Current Driver's License, reliable transportation,and provide ongoing valid and current auto liability insurance

Full Time Employee Benefits

• Competitive Pay
• Medical, Dental & Vision insurance
• Paid Time Off
• Paid holidays
• 401k with up to 4% employer matching
• Tuition reimbursement
• Company car for qualifying individuals
• Mileage reimbursement

What You Will Do

• Manage all office functions and processes including clerical, personnel, medical records, office machines and payroll
• Assist in the billing process and financial functions as needed
• Oversee Agency communications including pagers, telephones, mail and tracking of physician orders
• Promote compliance with all state and federal regulations
• Use effective interpersonal relations and communication skills
• Knowledgeable and is current with changes in hospice regulations
• Promote Agency philosophy and mission by presenting a positive image to co-workers and customers
• Ensure documentation of services provided is accurate and timely
• Conduct all business activities in a professional and ethical manner
• Performance of other duties as required
• Ensure overall compliance with local, state and federal laws, Medicare regulations, and established personnel policies and procedures