Administrative Professional 4/ Executive Administrative Assistant- Summit Behavioral Healthcare

State-of-Ohio; Cincinnati (OH); On-site; USD 32,000 - 45,000; Full time

Job summary

The Ohio Department of Behavioral Health (DBH) is seeking an Administrative Professional to provide comprehensive support to the CEO and executive leadership at Summit Behavioral Healthcare in Cincinnati.

This hourly, exempt role involves calendar management, coordinating meetings, preparing agendas, and handling communications. Normal hours are 8:00am–4:30pm, at 1101 Summit Rd, Cincinnati, OH 45237.

Qualifications

• 30 months experience or 30 months training in secretarial/administrative professional field.
• Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.
• 12 months experience in secretarial/administrative professional field.
• Equivalent of Minimum Class Qualifications For Employment noted above.

Responsibilities

• Provide comprehensive administrative support to the CEO and executive leadership team.
• Manage executive calendar, coordinate appointments, schedule meetings, and organize conference calls.
• Coordinate executive meetings, leadership meetings, and hospital wide administrative meetings.
• Prepare meeting agendas, record meeting minutes, distribute meeting material, and track assigned action items.
• Manage incoming calls, emails, correspondence, and requests directed to the executive leadership team.
• Keep track of policies and when they are expiring.

Skills

Administrative support

Education

Associate core coursework in secretarial science or business office applications

Job description

All job postings will expire at 11:59 PM Eastern Time on the application deadline.

Organization: Behavioral Health - Summit Behavioral Healthcare

Work Location: 1101 Summit Rd.
Cincinnati, Ohio, 45237
United States

Compensation: $27.73

Schedule: Permanent - Full Time

Work Hours: Monday- Friday from 8am-4:30pm

Classified Indicator: Unclassified

Union: Exempt from union

Primary Job Skill: Administrative Support/Services

Who We Are

At the Ohio Department of Behavioral Health (DBH), we strive to exemplify The Heart of Hope for individuals and families affected by mental health and substance use disorders.

We proudly employ over 2,800 dedicated employees across our six inpatient behavioral health hospitals, Ohio Pharmacy Services, Ohio’s prison systems, and the central office located in the James A. Rhodes State Office Tower in Columbus, Ohio.

DBH Values

• Service-Oriented (Person Centered, Solution Oriented, Customer Service Focused)
• Collaborative (Approachable, Reasonable, Transparent)
• Value Driven
• Innovative (Yes Before No)
• Strong Sense of Urgency

Our team of highly qualified professionals advances a critical system of behavioral healthcare in Ohio that helps people be well, get well, and stay well. Join our collaborative, service-oriented environment, where you will be respected and valued.

The Ohio Department of Behavioral Health (DBH) is proud to be an Ohio Recovery Friendly Workplace, committed to supporting the health and well-being of all employees, including those in recovery. We foster an inclusive, stigma-free environment where individuals impacted by mental health and substance use challenges are valued, supported, and empowered to thrive. Our workplace culture promotes wellness, second-chance hiring, and recovery-informed policies that reflect our mission to serve Ohioans with compassion and respect, both in the community and within our own team

What You'll Do

• Provide comprehensive administrative support to the CEO and executive leadership team
• Manage executive calendar, coordinate appointments, schedule meetings, and organize conference calls
• Coordinate executive meetings, leadership meetings, and hospital wide administrative meetings
• Prepare meeting agendas, record meeting minutes, distribute meeting material, and track assigned action items
• Manage incoming calls, emails, correspondence, and requests directed to the executive leadership team.
• Keep track of policies and when they are expiring.

Additional Information

This is an hourly position and is exempt from the bargaining units, with a pay range on the E10 Exempt Pay Range Schedule. Normal working hours are Monday through Friday, 8:00am to 4:30pm. This position is located within our Summit Behavioral Healthcare Campus 1101 Summit Road, Cincinnati, OH 45237

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

• 30 months experience or 30 months training in secretarial/administrative professional field.
• Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college 12 months experience in secretarial/administrative professional field.
• 12 months experience as Administrative Professional 2,16872.
• Equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. If you require a reasonable accommodation for the application process, assessment &/or interview, please contact Andrew Seifert, EEO/ADA Administrator at [e-mail] or 614-466-8884.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Background Check Notice

The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

Rule 5122-7-21, “Background check on applicants,” outlines disqualifying offenses that will preclude an applicant from being employed by the Department of Behavioral Health.

If you require a reasonable accommodation for the application process, assessment &/or interview, please contact Andrew Seifert, EEO/ADA Administrator at [e-mail] or 614-466-8884. All final applicants tentatively selected for this class will be required to submit to urinalysis to test for illegal drug use prior to appointments. An applicant with a positive test shall not be offered employment.