Business Office Manager

Phoenix Senior Living; Chesterfield Township (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

The Bungalows at Chesterfield is seeking a full-time Business Office Manager to join their team and oversee administrative operations including payroll for the community.

You will lead staff, manage records, budgets, and vendor relations while ensuring compliance with company policies and performance standards.

Experience in office management and a bachelor’s degree is preferred; prior senior living experience is a plus.

Qualifications

• 1 year related experience; Associate/Bachelor degree preferred.
• Supply management and budget tracking experience recommended.
• Ability to multi-task and supervise staff; develop standards and processes.
• Strong reporting skills and proficiency in records retention and filing.

Responsibilities

• Organize office operations and procedures; payroll processing; manage correspondence and filing systems.
• Define record retention procedures for retrieval and disposal of records.
• Improve office efficiency by planning systems, layouts, and equipment procurement.
• Establish and enforce office policies; monitor results against standards and adjust as needed.
• Schedule and assign staff; monitor work results and productivity.
• Recruit, orient, and train office staff; provide coaching and feedback.
• Maintain professional knowledge through training and publications; network with peers.
• Help achieve financial objectives by monitoring budgets and variances; take corrective actions.
• Contribute to team efforts and related duties as needed.

Skills

Payroll

Budget tracking

Office management

Staffing

Process improvement

Delegation

Multi-tasking

Supervision

Standards development

Reporting

Education

Associate/Bachelor preferred

Job description

Full-time

The Bungalows at Chesterfield

is seeking a Business Office Manager to join their team!

Purpose

Business Office | Administrative

Supports community operations by maintaining office systems and administrative staff. Responsible for associate recognition and engagement, performance management and evaluations. Responsible for financial management and systems related business processes such as: Payroll & Human Resources Administration and information Monitoring /Process and Systems Financial Systems Close and Management Business Processes –Key Controls Technical / Professional Knowledge of Quality Assurance.

Principle Duties And Responsibilities

Business Office | Administrative

• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; Implementation of filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Maintains office staff by managing the recruitment, selection, orientation, and training of associates.
• Maintains administrative staff job results by coaching, counseling, and disciplining associates; planning, monitoring, and appraising job results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.
• Achieves financial objectives by implementing set budget; analyzing variances and initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.

Requirements

Skills/Qualifications:

Business Office | Administrative

1 year related experience, Associate/Bachelor degree preferred. Supply Management, Informing Others, Tracking/Analyzing Budget Expenses, Delegation, Staffing, and Managing Processes, ability to multi task, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, and Reporting Skills.

Physical Requirements

In an 8 hour workday, associate may stand / walk:

• Hours at one time: 0 - 2
• Total hours/ day: 4 – 6

In An 8 Hour Workday, Associate May Sit:

• Hours at one time: 0 - 4
• Total hours/ day: 4 - 6

In An 8 Hour Workday, Associate May Drive:

• 30-60 minutes, 1 - 2 times a week

Associate will support / assist: (Maximum lbs)

• Frequency: 50 lbs
• Occasionally: 150 lbs

Associate will lift / carry (Maximum lbs)

• Frequency: 40 lbs
• Occasionally: 70 lbs
• Height of lift: 3 – 4 feet
• Distance of carry: 30 yards

Associate Will Use Hands For Repetitive

Simple grasping, pushing, and pulling, fine manipulation

Associate Should Be Able To

• Bend: Occasionally
• Squat: Occasionally
• Kneel: Occasionally
• Climb: Occasionally
• Reach: Occasionally, 3 feet