Business Office Manager

Phoenix Senior Living

Springfield (MO)

On-site

USD 52,000 - 68,000

Full time

9 days ago

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Job summary

The Bungalows at Chesterfield, part of Phoenix Senior Living, is seeking a Business Office Manager to oversee administrative operations, payroll, HR administration, and staff engagement in a senior living community. You will report to the Executive Director and ensure efficient office systems, budgeting, and performance management while fostering a compliant, client-centered environment.

This role requires at least 1 year related experience; an Associate or Bachelor’s degree is preferred, with

Qualifications

1 year related experience; Associate/Bachelor degree preferred; experience with payroll, HR administration, and office management.

Responsibilities

Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; implementation of filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Completes operational requirements by scheduling and assigning employees; following up on work results.
Maintains office staff by managing the recruitment, selection, orientation, and training of associates.
Maintains administrative staff job results by coaching, counseling, and disciplining associates; planning, monitoring, and appraising job results.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.
Achieves financial objectives by implementing set budget; analyzing variances and initiating corrective actions.
Contributes to team effort by accomplishing related results as needed.

Skills

Payroll management

Staff supervision

Budget tracking

Process improvement

Communication

Multi-tasking

Recruitment & training

Education

Associate or Bachelor's degree

Job description

Description

Description The Bungalows at Chesterfield is seeking a Business Office Manager to join their team!

The Business Office Manager reports directly to Executive Director.

Purpose

Business Office | Administrative

Supports community operations by maintaining office systems and administrative staff. Responsible for associate recognition and engagement, performance management and evaluations. Responsible for financial management and systems related business processes such as: Payroll & Human Resources Administration and information Monitoring /Process and Systems Financial Systems Close and Management Business Processes -Key Controls Technical / Professional Knowledge of Quality Assurance.

Principle Duties And Responsibilities

Business Office | Administrative

Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; Implementation of filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.

Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.

Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.

Implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.

Completes operational requirements by scheduling and assigning employees; following up on work results.

Maintains office staff by managing the recruitment, selection, orientation, and training of associates.

Maintains administrative staff job results by coaching, counseling, and disciplining associates; planning, monitoring, and appraising job results.

Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.

Achieves financial objectives by implementing set budget; analyzing variances and initiating corrective actions.

Contributes to team effort by accomplishing related results as needed.

Requirements

Skills/Qualifications

Business Office | Administrative

1 year related experience, Associate/Bachelor degree preferred. Supply Management, Informing Others, Tracking/Analyzing Budget Expenses, Delegation, Staffing, and Managing Processes, ability to multi task, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, and Reporting Skills.

Physical Requirements

In an 8 hour workday, associate may stand / walk:

Hours at one time: 0 - 2

Total hours/ day: 4 - 6

In An 8 Hour Workday, Associate May Sit

Hours at one time: 0 - 4

Total hours/ day: 4 - 6

In An 8 Hour Workday, Associate May Drive

30-60 minutes, 1 - 2 times a week

Associate will support / assist: (Maximum lbs)

Frequency: 50 lbs

Occasionally: 150 lbs