Business Office Manager

Bartholomew Health Care Group Inc.; Brockton (MA); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading health care facility is seeking a motivated Business Office Manager to oversee financial operations, including billing, accounts receivable, and payroll. The ideal candidate will have experience in skilled nursing facilities and strong interpersonal skills. This role offers an exciting opportunity to grow within a supportive team environment.

Qualifications

• Experience in Business Office operations within a skilled nursing facility is necessary.
• Knowledge of billing systems, insurance payer contracts, and regulatory guidelines.

Responsibilities

• Maintain accounts receivable, accounts payable, payroll, and banking deposits.
• Ensure accuracy of charges, claims, and statements for reimbursement.
• Oversee resident trust funds to prevent theft and fraud.

Skills

Interpersonal Skills

Time Management

Detail-oriented

Job description

The Guardian Center is seeking a Business Office Manager to join its team! The Guardian Center is a 114-bed facility. We seek a motivated, detail-oriented individual with excellent interpersonal and time management skills to work alongside the clinical liaison and main billing office to grow and maintain facility census and accounts receivables.Experience in Business Office operations within a skilled nursing facility is necessary for this unique role, with a willingness to learn and advance your career. Park Avenue could be for you if you are looking for an exciting and challenging career opportunity!

Job Responsibilities

The Business Office Manager will be responsible for maintaining accounts receivable, accounts payable, payroll, banking deposits, daily census, and preparing applicable monthly, quarterly, and annual reports related to cost reimbursement reporting. The role involves performing all accounting functions of the facility in accordance with generally accepted accounting principles and cost reimbursement principles relevant to long-term care.

Billing and collections are complex tasks requiring knowledge of billing systems, insurance payer contracts, regulatory guidelines, billing codes, denial trends, and more. The manager must ensure charges, claims, and statements are accurate to prevent delays or forfeiture of reimbursement. They will also oversee resident trust funds, which are highly regulated, ensuring proper handling to prevent theft and fraud.

Additional responsibilities include meeting with staff, acting as an administrative assistant if needed, organizing and prioritizing work, and ensuring the accuracy of all financial reports and records. The person in this position is delegated the responsibility for executing duties in compliance with federal and state regulations and company policies.

Accounts Receivable Functions

1. Review admissions for accuracy of payer information, coverage, secondary payers, and hospital stays.
2. Verify insurance benefits based on the level of care provided.
3. Maintain daily census information for each resident.
4. Prepare and bill appropriate payers (Private, Medicare, Medicaid, Private Insurance, Veterans Administration, Workers' Compensation, etc.) monthly, adhering to due dates and month-end procedures.
5. Follow up promptly on all billed receivables regarding payment status.
6. Record collection notes on delinquent accounts timely.
7. Report non-collectible accounts to the Administrator promptly.
8. Write off delinquent accounts appropriately after exhausting collection efforts.
9. Post all payments to resident ledgers timely.
10. Monitor resident ledger accounts for accuracy continuously.

Accounts Payable Functions

1. Monitor incoming mail to ensure invoices reach the correct department for coding.
2. Code all administrative invoices accurately in the general ledger.
3. Verify that all valid invoices are entered into the accounts payable system promptly and in the correct accounting periods.