Business Office Liaison

Independence School District; Independence (MO); On-site; USD 50,000 - 60,000; Full time

Job summary

Independence School District is seeking a skilled Business Office Liaison to facilitate communication between the business office and other departments, ensuring smooth operational processes and timely issue resolution.

The role focuses on payroll, benefits, and accounting support, with a twelve-month term and an annual salary range. Strong organizational and interpersonal abilities are essential for success in this role.

Qualifications

• Bachelor degree preferred in Business Administration, Management or related field.
• Minimum of 5 years of liaison or administrative experience in business operations or office management.
• Experience in a school district or comparable governmental environment preferred.
• Strong interpersonal and communication skills (written and verbal).
• Strong organization skills, attention to detail and follow-through.
• Knowledge of data management systems and processes.

Responsibilities

• Serve as the primary liaison with departments to facilitate effective communication and coordination.
• Learn and handle payroll processing, timekeeping, deductions, reporting, and compliance with wage laws.
• Assist with payroll-related tasks, including report generation and resolving discrepancies.
• Understand and support benefits programs, including enrollment and inquiries.
• Assist with accounts payable/receivable processes and ensure accuracy of HR, Benefit, Payroll, and Accounting tasks.
• Document communications, decisions, and actions; support meetings and initiatives.

Skills

Interpersonal skills

Communication skills

Organization

Attention to detail

Data management

Microsoft Office

Payroll/benefits software

Problem solving

Multitasking

Education

Bachelor degree in Business Administration/Management or related field

Tools

Payroll software

Office productivity software

Job description

• Bachelor degree in Business Administration, Management or related field preferred.
• Minimum of 5 years of experience in a liaison or administrative role, with a focus on business operations or office management.
• Related experience in school district or comparable governmental environment preferred.
• Strong interpersonal and communication skills (written and verbal)
• Strong organization skills, attention to detail and follow through to resolve any outstanding issues.
• Knowledge of data management systems and processes
• Advanced computer skills and/or experience required, particularly in Microsoft Office products and payroll/benefits software applications.
• Possession of the knowledge, skills and abilities necessary to perform the essential functions of the position.
• Strong organizational and multitasking abilities.
• Problem-solving skills and attention to detail.
• Such alternatives to the above qualifications as the Board of Education may find

appropriate or acceptable.

12 - Months

salary range $50,000 - $60,000

Exempt

Fair Labor Standard Act Status: Exempt

Reports To Director of Business/Benefits

Job Goal To facilitate effective communication and coordination between the business office and other departments, ensuring smooth operational processes, resolving issues promptly, and supporting organizational objectives through efficient liaison activities. The goal is to enhance overall organizational efficiency, foster positive relationships, and contribute to a collaborative work environment by effectively managing interactions, streamlining processes, and supporting business operations.

Performance Responsibilities For Business Office Liaison

• Serves as the primary liaison with Human Resources for employee pay and benefits.
• Learn and understand all aspects of payroll processing, including timekeeping, deductions, reporting, and compliance with wage laws.
• Assist with payroll-related tasks, such as report generation and resolving payroll discrepancies.
• Acquire knowledge of company benefits programs, including health insurance retirement plans and other employee benefits, including enrollment, changes, and inquiries.
• Understand and assist with accounts payable and receivable processes to help resolve issues.
• Ensure HR, Benefit, and Payroll tasks are executed correctly and efficiently.
• Provide training and support to HR, Benefit, Payroll, and Accounting staff to align their practices with business office policies and procedures.
• Ensure clear, accurate, and timely communication between the payroll department, benefits department, accounting department, human resource department, and other district staff.
• Address and resolve inquiries and concerns with multiple departments efficiently.
• Successfully coordinate and manage meetings and initiatives involving the business office.
• Identify and resolve issues or conflicts between departments in a timely manner.
• Develop and implement recommendations that enhance operational efficiency and effectiveness.
• Accurately document communications, decisions, and actions taken.
• Build and maintain positive relationships with internal stakeholders.
• Promote a collaborative and supportive working environment by addressing concerns and fostering teamwork.
• Support and manage special projects as assigned, ensuring they are completed on time and within scope.
• Report to the Business Office Director activities, outcomes and any issues or improvements.
• Demonstrates good safety practices and adheres to all District rules, regulations and policies.
• Performs other duties as assigned in order to carry out functions of the office.

Terms Of Employment Business Office Liaison will be employed for a twelve-month position. The salary and work year will be established annually by the Board of Education.

Evaluation Performance of this job will be evaluated by the immediate supervisor using the Independence School District Business Office Liaison Evaluation.