Business Office Coordinator

Asbury Communities, Inc.; Solomons (MD); Sur place; USD 42 000 - 45 000; Plein temps

Avantages offerts par ce poste

Medical, dental, and vision coverage

401K with match

PTO and paid holidays

Résumé du poste

Asbury Solomons Community is seeking a Healthcare Billing Office Coordinator to manage resident billing, accounts receivable, and financial records across care levels. You will ensure timely billing, accurate census reporting, and compliance with procedures while assisting residents, families, and internal teams with financial inquiries.

Ideal candidates have 1–3 years of healthcare accounting experience, familiarity with Medicare/Medicaid, and strong Excel/Office skills.

Qualifications

• 1–3 years of healthcare accounting experience.
• Exposure to Medicare, Medicaid, and third-party payers preferred.
• Strong customer service and communication skills.
• Experience with Microsoft Office (Word, Excel, Teams, Outlook).
• Previous long-term care billing experience preferred.
• High level of accountability and attention to detail.

Responsabilités

• Respond to billing inquiries and maintain accurate Accounts Receivable files.
• Record and reconcile daily census; participate in stand-up meetings.
• Review and post ancillary charges from multiple sources.
• Monitor A/R aging; process refunds; refer accounts for collections when needed.
• Review monthly billing for accuracy and month-end close procedures.
• Prepare and mail monthly private pay statements and daily deposits.
• Collaborate with other departments to obtain information as necessary.
• Upload payables into AP software and forward for approval.

Connaissances

Customer service

Attention to detail

Organization

Communication

Formation

High school diploma / GED

Outils

Microsoft Office

Description du poste

Company Description

The Asbury Solomons Community Billing Office is located in Solomons, MD on the campus of an award winning Continuing Care Retirement Community (CCRC).

Are you a dedicated experienced Business Office Coordinator looking for an opportunity to put your skills to work in a family-friendly, supportive environment? Do you want to join a fast-paced, exciting not-for-profit organization operating in one of the fastest growing service industries today? If this interests you, we invite you to consider joining our Central Billing Office team.

Compensation: $20 - $21.50 per hour

40-bed beautiful waterfront facility

Asbury Solomons has been recognized as one of the nation's Best Senior Living Communities in U.S. News & World Report’s 2025 Best Nursing Homes rankings.

Why You’ll Love Working Here

• Daily Pay: Access your earned wages anytime, anywhere.
• Supportive Culture: Be part of a supportive, compassionate team environment.
• Balanced Care: Benefit from safe resident-to-nurse ratios and approachable, engaged leadership.
• Wellness Perks: Enjoy FREE Fitness Center & Pool access.
• 24/7 Support: Count on our confidential Employee Assistance Program for guidance around the clock.
• Career Advancement: Explore scholarship & education discount opportunities in all fields of study – not just healthcare and nursing.

Job Description

Summary

The Healthcare Billing Office Coordinator manages resident billing, accounts receivable, and financial recordkeeping across all levels of care. This position ensures accurate census reporting, timely billing, and compliance with organizational procedures in addition to providing support to residents, families, and internal teams with financial inquiries and processes.

Essential Functions

• Responds to billing inquiries from residents and resident representatives and maintains accurate Accounts Receivable files.
• Records and reconciles the daily census and attends daily stand-up meetings to ensure census and billing information is accurate.
• Reviews and posts ancillary charges from multiple sources.
• Monitors A/R aging weekly, processes refunds, and refers accounts for collections when appropriate based on review and policy.
• Reviews and processes Consolidated Billing requests.
• Maintains Resident Trust Account operations, including deposits, withdrawals, reconciliations, and audits, in accordance with policy.
• Verifies insurance coverage for resident admissions and outpatient therapy services.
• Reviews monthly billing for accuracy in accordance with month-end close procedures, user guides, and billing schedules.
• Prepares, processes, and mails monthly private pay statements.
• Prepares and processes daily deposits including resident payments, insurance payments, and non-A/R payments.
• Collaborates with other departments to obtain information as necessary.
• Uploads payables into AP software and forwards them to appropriate parties for approval.

Qualifications

Requirements

• 1–3 years of healthcare accounting experience with a computerized accounting system preferred.
• Exposure to Medicare, Medicaid, and third-party payers preferred.
• High level of personal accountability, attention to detail, organization, and communication skills.
• Excellent customer service skills.
• Previous long-term care billing experience preferred.
• Above-average knowledge of the Microsoft Office suite, including Word, Excel, Teams, and Outlook.

Education

• High school diploma, GED, or equivalent preferred.

Additional Information

Depending upon the status of the position, Asbury offers generous benefits including medical, dental, and vision coverage; 401K with match; PTO and paid holidays.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.