Business Office Coordinator

Asbury Communities; Solomons (MD); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Daily pay

Supportive culture

Career advancement

401K with match

Paid holidays

Job summary

Asbury Solomons Community Billing Office is seeking a dedicated Billing Office Coordinator to manage resident billing, accounts receivable, and financial recordkeeping across care levels. This role ensures accurate census reporting, timely billing, and compliance with procedures, while supporting residents, families, and internal teams with financial inquiries.

Join a fast-paced, not-for-profit environment with competitive hourly pay and opportunities for career advancement in a recognized

Qualifications

• 1–3 years of healthcare accounting experience with a computerized accounting system preferred.
• Exposure to Medicare, Medicaid, and third-party payers preferred.
• High level of personal accountability, attention to detail, organization, and communication skills.
• Previous long-term care billing experience preferred.
• Above-average knowledge of the Microsoft Office suite, including Word, Excel, Teams, and Outlook.

Responsibilities

• Responds to billing inquiries from residents and resident representatives and maintains accurate Accounts Receivable files.
• Records and reconciles the daily census and attends daily stand-up meetings to ensure census and billing information is accurate.
• Reviews and posts ancillary charges from multiple sources.
• Monitors A/R aging weekly, processes refunds, and refers accounts for collections when appropriate based on review and policy.
• Reviews and processes Consolidated Billing requests.
• Maintains Resident Trust Account operations, including deposits, withdrawals, reconciliations, and audits, in accordance with policy.
• Verifies insurance coverage for resident admissions and outpatient therapy services.
• Reviews monthly billing for accuracy in accordance with month-end close procedures, user guides, and billing schedules.
• Prepares, processes, and mails monthly private pay statements.
• Prepares and processes daily deposits including resident payments, insurance payments, and non-A/R payments.
• Collaborates with other departments to obtain information as necessary.
• Uploads payables into AP software and forwards them to appropriate parties for approval.

Skills

Attention to detail

Communication skills

Accounting accuracy

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Teams

Outlook

Job description

The Asbury Solomons Community Billing Office is located in Solomons, MD on the campus of an award winning Continuing Care Retirement Community (CCRC).

Are you a dedicated experienced Business Office Coordinator looking for an opportunity to put your skills to work in a family-friendly, supportive environment? Do you want to join a fast-paced, exciting not-for-profit organization operating in one of the fastest growing service industries today? If this interests you, we invite you to consider joining our Central Billing Office team.

Compensation: $20 - $21.50 per hour

40-bed beautiful waterfront facility

Asbury Solomons has been recognized as one of the nation'sBest Senior Living Communitiesin U.S. News & World Report’s 2025 Best Nursing Homes rankings.

Why You’ll Love Working Here:

• Daily Pay:Access your earned wages anytime, anywhere.
• Supportive Culture:Be part of a supportive, compassionate team environment.
• Balanced Care:Benefit from safe resident-to-nurse ratios and approachable, engaged leadership.
• 24/7 Support:Count on our confidential Employee Assistance Program for guidance around the clock.
• Career Advancement:Explore scholarship & education discount opportunities inall fields of study – not just healthcare and nursing.

Job Description

Summary

TheHealthcare Billing Office Coordinator manages resident billing, accounts receivable, and financial recordkeeping across all levels of care. This position ensures accurate census reporting, timely billing, and compliance with organizational procedures in addition to providing support to residents, families, and internal teams with financial inquiries and processes.

Essential Functions

• Responds to billing inquiries from residents and resident representatives and maintains accurate Accounts Receivable files.
• Records and reconciles the daily census and attends daily stand-up meetings to ensure census and billing information is accurate.
• Reviews and posts ancillary charges from multiple sources.
• Monitors A/R aging weekly, processes refunds, and refers accounts for collections when appropriate based on review and policy.
• Reviews and processes Consolidated Billing requests.
• Maintains Resident Trust Account operations, including deposits, withdrawals, reconciliations, and audits, in accordance with policy.
• Verifies insurance coverage for resident admissions and outpatient therapy services.
• Reviews monthly billing for accuracy in accordance with month-end close procedures, user guides, and billing schedules.
• Prepares, processes, and mails monthly private pay statements.
• Prepares and processes daily deposits including resident payments, insurance payments, and non-A/R payments.
• Collaborates with other departments to obtain information as necessary.
• Uploads payables into AP software and forwards them to appropriate parties for approval.

Qualifications

Requirements:

• 1–3 years of healthcare accounting experience with a computerized accounting system preferred.
• Exposure to Medicare, Medicaid, and third-party payers preferred.
• High level of personal accountability, attention to detail, organization, and communication skills.
• Previous long-term care billing experience preferred.
• Above-average knowledge of the Microsoft Office suite, including Word, Excel, Teams, and Outlook.

Education:

• High school diploma, GED, or equivalent preferred.

Additional Information

Depending upon the status of the position, Asbury offers generous benefits including medical, dental, and vision coverage; 401K with match; PTO and paid holidays.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.