Business Office Coordinator

REED COLLEGE; Portland (OR); On-site; USD 33,751 - 35,817; Full time

Benefits offered by this job

Comprehensive medical and dental insurance

403(b) retirement plan with 10% employer contribution

Educational assistance

22 days of paid vacation

Paid holidays

Half-day Fridays in summer

Job summary

A higher education institution in Portland is seeking a Business Office Coordinator to provide technical support and customer service for student account inquiries. Responsibilities include managing financial transactions, assisting with clerical tasks, and ensuring compliance with regulations. The ideal candidate will have administrative and accounting experience, be detail-oriented, and possess strong communication skills. This is a full-time position offering competitive pay and an excellent benefits package.

Qualifications

• 3 years of progressively responsible administrative and accounting experience.

Responsibilities

• Be the first point of contact for students, faculty, and staff.
• Facilitate accounting for individual charges on student accounts.
• Coordinate faculty housing contracts.
• Reconcile disbursements for compliance.

Skills

Effective communication

Detail-oriented

Organizational skills

Problem-solving

Critical thinking

Job description

Overview

This position provides detailed technical support for student account inquiries, budget vs. actual activity for departments, and transaction questions and is the primary customer service-facing representative of the Business Office. This position also assists with clerical tasks such as scheduling, coordinating, report preparation, and other services. The Business Office Coordinator is also involved in preparing and accounting for disbursements as well as other transaction activity. This is not a remote position.

Benefits and Schedule

Reed College offers an exceptional benefits package, including a comprehensive medical and dental insurance option for you, 403(b) retirement plan with 10% employer contribution (after one year of service), educational assistance for employees and their children, 22 days of paid vacation, paid holidays, half-day Fridays in the summer, and many other campus amenities. This is a full-time role with typical work hours of 8:30 a.m. to 5:00 p.m. with a one hour unpaid lunch.

Compensation

The starting pay for this position is $24.50- $26/hour. Pay offers are contingent upon experience and are determined through an internal pay assessment. This is an overtime eligible position on grade 5.

Who You Are

• You love engaging with a wide variety of people and approach every interaction with patience and care.
• You are an effective communicator with strong written and verbal skills.
• You are detail-oriented and take pride in accuracy.
• You are comfortable working in an environment with frequent interruptions and can manage your time while going with the flow.
• You are highly organized and able to keep systems running smoothly.
• You are skilled at balancing daily responsibilities with long-term projects.
• You are a collaborative team player who works well with others.
• You are positive and approachable in your interactions.
• You are resourceful and able to find solutions independently.
• You are trusted to handle sensitive and confidential information with sound judgment.
• You are curious and bring strong critical-thinking skills to your work.

What You’ll Do

• Be the first point of contact in the Business Office for students, faculty, and staff and provide technical or confidential information.
• Resource for student account questions regarding charges, financial aid, deadlines, payment plans, and registration.
• Facilitate the accounting for individual charges on student accounts.
• Direct complex or specialized inquiries to the appropriate department or other expert party.
• Manage the filing and record retention policies and procedures, ensuring compliance with relevant regulations.
• Coordinate the accounting for faculty housing contracts.
• Review daily treasury activity, codes transactions, clears bank-flagged pay exceptions, and notifies others of pending activity.
• Track, maintain, and reconcile various financial activities to ensure accuracy.
• Reconcile disbursements for compliance and prepare for payment.
• Train new faculty and staff on Pcard and disbursement processes and procedures
• Train new faculty and staff on general college finances.
• Maintain the college’s records for the delegation of authority.
• Serves as a backup for many business office roles: cashier, student accounts, and pcard administrator.
• Maintain website content as directed.
• Collaborate on various projects within the college, focusing on streamlining processes, complying with laws and regulations, etc.

Minimum Qualifications

• 3 years of progressively responsible administrative and accounting experience.

Application Instructions

Click below to apply. You will be directed to Interfolio to create a free account and begin your application. A resume is required. You can submit this in any format, but pdf works best.

Applications will be considered as they are submitted so you are encouraged to apply early.

Finalists may be asked to submit a writing sample at a later date as part of the final round interview.

Reed College replies to every candidate. We will confirm that your application is received, and if you are not selected, we will let you know as soon as possible.

A criminal conviction record check is required for all college staff positions as a condition of employment for selected candidates. Employment offers are contingent upon the successful completion of this background check. A conviction does not automatically disqualify a candidate; each case is reviewed based on the nature of the conviction and its relevance to the responsibilities of the position.