Academic Administrative Assistant

University of California; Colorado Springs (CO); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Paid vacation and sick time

403(b) retirement plan

Tuition benefits

PSLF Assistance Program

Wellness benefits

Job summary

Colorado College is seeking an Academic Administrative Assistant to support the Economics & Business department. You will partner with the department chair, faculty, and staff to handle teaching, research support, and day-to-day operations, ensuring smooth workflow and a welcoming environment.

You will manage budgets, coordinate events, assist with recruitment and student records, and liaise with campus partners. Strong communication, organization, and independent work are essential for success.

Qualifications

• High school degree or equivalent.
• Three years of general clerical or administrative experience, including at least one year supporting a department or program.
• Experience with Microsoft Office Suite.
• Strong oral and written communication skills.
• Excellent organizational and time-management abilities.
• Self-motivated, proactive learner with initiative.
• Ability to collaborate with diverse individuals and teams.
• Capable of independent work and managing multiple deliverables.

Responsibilities

• Manage departmental budget, including operating, endowed/gift, and research funds; process reimbursements and journal entries.
• Attend department meetings, prepare agendas, record minutes, and coordinate logistics including catering.
• Support recruiting, hiring, training of staff and students; approve time sheets and supervise student workers.
• Organize endowed lectures and visits; arrange rooms, catering, AV equipment, and travel as needed.
• Collaborate with the Chair on student records, faculty reviews, and departmental processes; assist with faculty searches.
• Coordinate with Registrar, HR, and other offices; serve as liaison between visitors, students, faculty, and community.
• Edit and maintain the department website and communicate events and opportunities to majors and minors.

Skills

Microsoft Office Suite

Oral and written communication

Organizational skills

Time management

Self-motivation

Collaboration

Attention to detail

Education

High school diploma

Associates degree or some college

Job description

Job Title: Academic Administrative Assistant

Department: Economics and Business

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

About Us

Colorado College is a nationally recognized, residential liberal arts college with 2,100 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work.

Job Summary

Play a vital role in supporting the Department of Economics & Business as our Academic Administrative Assistant. In this position, you will partner closely with the department chair, faculty, and staff to support teaching, research, and day-to-day operations. You’ll help keep the department running smoothly by managing business and administrative functions, ensuring efficiency and strong operational practices. As a key point of contact, you will connect with students, campus partners, and the broader community—helping create a responsive, organized, and welcoming environment.

Responsibilities

• Manage, monitor and organize the departmental budget including the operating budget, endowed/gift and faculty research funds. Prepare and execute Concur, Summit for student prizes and research stipends, reimbursements, honoraria, journal entries, requisitions and purchase orders, and reconcile P-cards for staff monthly.
• Attend department meetings; distribute agendas, record and transcribe meeting minutes; coordinate meeting logistics, including catering.
• Assist with recruiting, hiring, training, of staff and students, approve time sheets, provide work direction, constructive feedback and problem-solving assistance for student workers and paraprofessionals. work with the Paraprofessional to assign advisors to new majors.
• Organize and execute endowed lectures, class visitors, and distinguished guests. Room reservations, facilities setup, refreshments/catering, audiovisual equipment reservations and troubleshooting; transportation, hotel room and restaurant reservations as needed. Event promotion: Poster and email campaign design and distribution on campus and to the broader community; campus digest postings. Food/catering for department and student meetings.
• Collaborate with department Chair in management of block visitors, graduation requirement checks, process student awards course schedule, catalog of courses, classroom assignments, faculty reviews (third year, tenure, promotion, and senior lecturer), faculty searches, student funding, department meetings and external reviews. work with Chair to oversee student records and faculty personnel files. Collaborate with faculty in all aspects for class field trips.
• Collaborate with the Registrar, Human Resources, Student Employment, Dean’s office, Communications, Events, Field Studies, Finance Offices, Facilities, and Campus Safety with processes. Act as liaison between visitors, students, parents, faculty, and community.
• Edit and maintain department website, maintain lists of majors and minors and their requirements for graduation; communicate departmental events, student opportunity announcements, and other information to majors and minors as requested by the faculty.

Minimum Qualifications

• High school degree
• Three years of general clerical or administrative service experience, which includes one year of experience supporting the day-to-day functions of a department, office, or program (ex. developing/improving program operations, event planning, calendaring, inventory control of office supplies)
• Experience with Microsoft Office Suite
• Skilled in oral and written communication with the ability to write and conduct daily communications
• Skilled in utilizing organizational and time-management skills
• Ability to be self-motivated and proactive learner
• Skilled in collaboration with a variety of individuals
• Possesses a high level of self-direction, attention to detail, able to work independently and execute multiple deliverables at any given time

Preferred Qualifications

• Associates degree / some college
• Additional years of experience
• Background in higher education
• Having the skills, knowledge and attitudes necessary to effectively interact with and meet the needs of individuals with various cultural backgrounds.

Applicants are welcome to apply even ifyoudo not meet the preferred qualifications.We value diverse perspectives and encourage individuals with a genuine interest in the role tosubmittheir applications.

Other Position Details:

• Supervises Students
• Position will not drive CC vehicles

Anticipated Hiring Salary Range:

• $21.17 to $25.18 per hour

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked
• Paid seasonal breaks and holidays
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Public Service Loan Forgiveness (PSLF) Assistance Program
• Wellness benefits include free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Benefits and Wellness Information:

Please refer to our Benefits Page

Explore the Department: To learn more about the Department of Economics & Business, please visit their department page:https://www.coloradocollege.edu/academics/dept/economics/

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request accommodations to support your application or interview process, please contact Human Resources at [e-mail] as early as possible. Positions may close on the listed deadline or, if posted as continuous, may close without prior notice.

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html