Business Office Coordinator

Aviata at The Harbor; Town of Florida (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

Aviata at The Harbor in Safety Harbor, FL is seeking a detail-oriented Business Office Coordinator to support financial and administrative operations, focusing on billing, resident funds, and regulatory compliance.

The role involves reconciling resident trust funds, managing census data, coordinating Medicaid/Medicare documentation, and collaborating with residents, families, and vendors to ensure accurate payments and timely reporting.

Qualifications

• Experience in healthcare business office, billing, or admin support preferred.
• Knowledge of Medicaid, Medicare, and insurance is a plus.
• Strong organization and reconciliation skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office and healthcare systems preferred.

Responsibilities

• Manage and reconcile Resident Trust Funds
• Oversee resident/patient insurance premium payments for center-managed income
• Manage census entry, reporting, and reconciliation
• Participate in IDT Utilization Review processes and reporting for LTC conversions and potential payer issues
• Manage the collection and flow of Medical Pending documentation
• Assist with Medicaid Pending payer discussions and upcoming conversions
• Submit and obtain required Level of Care documentation for Medicaid Pending cases
• Apply for disability and Representative Payee status on behalf of residents/patients as needed
• Ensure timely completion and submission of annual Representative Payee reporting to Social Security
• Ensure all LTC Medicaid-eligible residents receive entitled Personal Needs Allowance (PNA) from the State and Social Security
• Assist with private collections and payment follow-up
• Manage the flow of payer and billing information between the center and billing office
• Manage, reconcile, and replenish facility petty cash
• Process vendor payment requests
• Complete AHCA Nursing Home Utilization Reporting, including monthly inpatient census days
• Apply for Medicare Part B and Part D on behalf of residents/patients as needed
• Assist residents, families, and vendors with payment-related concerns
• Manage disenrollment’s and ensure proper documentation and follow-through

Skills

Healthcare billing

Admin support

Medicare/Medicaid knowledge

Organizational skills

Communication skills

Multitasking

Microsoft Office

Tools

Healthcare systems

Job description

Business Office Coordinator
Aviata at The Harbor

Address: 1410 Dr Martin Luther King Jr St N, Safety Harbor, FL 34695

Aviata Health Group is seeking a detail-oriented and organized Business Office Coordinator to support the financial and administrative operations of our center. This role is essential in ensuring accurate billing, resident fund management, and compliance with regulatory requirements while providing excellent support to residents, families, and vendors.

Key Responsibilities:

• Manage and reconcile Resident Trust Funds

• Oversee resident/patient insurance premium payments for center-managed income

• Manage census entry, reporting, and reconciliation

• Participate in IDT Utilization Review processes and reporting for upcoming LTC conversions and potential payer issues

• Manage the collection and flow of Medical Pending documentation

• Assist with Medicaid Pending payer discussions and upcoming conversions

• Submit and obtain required Level of Care documentation for Medicaid Pending cases

• Apply for disability and Representative Payee status on behalf of residents/patients as needed

• Ensure timely completion and submission of annual Representative Payee reporting to Social Security

• Ensure all LTC Medicaid-eligible residents receive entitled Personal Needs Allowance (PNA) from the State and Social Security

• Assist with private collections and payment follow-up

• Manage the flow of payer and billing information between the center and billing office

• Manage, reconcile, and replenish facility petty cash

• Process vendor payment requests

• Complete AHCA Nursing Home Utilization Reporting, including monthly inpatient census days

• Apply for Medicare Part B and Part D on behalf of residents/patients as needed

• Assist residents, families, and vendors with payment-related concerns

• Manage disenrollment’s and ensure proper documentation and follow-through

Qualifications:

• Previous experience in healthcare business office, billing, or administrative support preferred

• Knowledge of Medicaid, Medicare, and insurance processes is a plus

• Strong organizational and reconciliation skills with attention to detail

• Excellent communication and interpersonal skills

• Ability to manage multiple priorities in a fast-paced environment

• Proficiency in Microsoft Office and healthcare systems preferred

Why Join Aviata Health Group?

• Supportive team environment

• Opportunities for growth and development

• Competitive compensation and benefits

We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Aviata Health Group participates in background screenings provided by AHCA. For more information, please click on the link https://info.flclearinghouse.com/