Business Office Coordinator

Louisiana State University; Baton Rouge, Northern (LA, KY); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Retirement options

Tuition exemption

Wellness benefits

Job summary

The Louisiana State University is seeking a Business Office Coordinator for the Veterinary Medicine department. This role involves managing financial operations, accounts receivable, and supporting the Business Operations Director and Assistant Dean for Finance.

Responsibilities include managing budgets, auditing transactions, and preparing financial reports. A Bachelor's degree and related experience are required, and candidates with relevant experience may apply without a degree.

Qualifications

• Bachelor's degree and 1 year of related experience required.
• Experience in accounting or financial tracking.
• Relevant experience may substitute for degree.

Responsibilities

• Manage daily business operations and administrative services for Vet Med departments.
• Audit and approve ledger entries in the Workday system.
• Prepare and process purchase requisitions and contracts.

Skills

Cash handling

Financial tracking

Accounting

Education

Bachelor's degree

Bachelor's in Accounting

Job description

Business Office Coordinator

Position Type: Professional / Unclassified

Department: LSUAM VetMed - FA - Business Office - Vet Med Business Office Operations (Dee Patel (00065365))

Work Location: Veterinary Medicine

Pay Grade: Professional

The Business Office Coordinator is responsible for activities related to purchasing, accounts receivables, analyzing and other Business Office functions for the School or Veterinary Medicine. Provides support to the Director of Business Operations, Assistant Dean for Finance and Administration, and Department or Unit Heads.

Job Responsibilities

• 30%- Manages the daily business operations and administrative services for Vet Med departments including, but not limited to: budget, financial, travel, accounts payable, accounts receivable, procurement, property management, foundation accounts, grants and HRM functions. Reconciles ledgers monthly, and is responsible for year-end closeout of state-supported accounts. Prepares, monitors, reconciles, audits the expenditures and budget for departments. Prepares monthly reports for Vet Med departments.
• 30%- Audits and approves LaCarte general ledger entries in the Workday system. Works closely with Vet Med staff to ensure all itemized receipts, supporting documentation, and proper justification is submitted. Reviews records of routine financial transactions relative to accounts payable and accounts receivable. Contacts vendors for invoices and to resolve outstanding balance Issues. Works closely with other cost center managers to assist with departmental task and month end reporting.
• 30%- Reconciles and makes daily deposits for prior day account receivables for Veterinary Teaching Hospital, Continuing Education, Hansen's Disease Program, and Student Affairs. This process includes, audits VTH cashier drawers, collects and verifies deposits, itemizes and enters all payment types into a report, balance receivables, investigate discrepancies, and process deposit transmittal.
• 5%_ Prepares purchase requisitions along with obtaining quotes. Prepares and approves purchases and contracts. Communicates with vendors for the purpose of providing information and technical assistance needed to resolve problems. Assists in special projects. Serves as departmental back up to support the department in the event of an absence.
• 5%- Other duties as assigned.

Minimum Qualifications

• Bachelor's degree and 1 year of related experience.
• LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply - a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Preferred Qualifications

• Bachelors degree in Accounting, Finance, or other related field; and 2+ years of related experience.
• experience in accounting or financial tracking or processing payroll, AP, AR, or the banking industry.

Special and Physical Qualifications

• Cash Handling - This position has access to/directly handles cash.
• Financial history/credit check required per FASOP HR-04 Requires standing, sitting, walking, bending, reaching (above shoulder), reaching (below shoulder), vision (near sight), vision (far sight), twisting, and lifting less than 50 pounds.

Benefits

• health, life, dental, and vision insurance
• flexible spending accounts
• retirement options
• various leave options
• paid holidays
• wellness benefits
• tuition exemption for qualified positions
• training and development opportunities
• employee discounts
• and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions.

LSU includes institutions, facilities and programs in each of Louisiana's 64 parishes, and its campuses stretch the length of the state from New Orleans to Shreveport. Each institution plays a vital role in preparing students to incorporate new knowledge and technologies into their daily lives. LSU researchers across Louisiana are working on developing a wide-range of innovations to improve quality of life by studying issues such as disease management, advance medical treatments, obesity, coastal protection, hurricane preparedness, energy, natural resource management and agriculture, among others.

Louisiana's Flagship University is a land-, sea- and space-grant institution with academic programs in all areas of science, engineering, humanities, arts and social sciences. The University comprises of nine institutions: Louisiana State University and Agricultural and Mechanical College ("LSU"), the premier flagship university for the state, which include the Paul M. Hebert Law Center and the School of Veterinary Medicine Louisiana State University at Alexandria Louisiana State University at Eunice Louisiana State University at Shreveport LSU Health Sciences Center - New Orleans LSU Health Science Center - Shreveport The Health Care Services Division Louisiana State University Agricultural Center Pennington Biomedical Research Center Any other college, university, school, institution, or program now or hereafter under the supervision and management of the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College

In implementing its mission, LSU is committed to: Offering a broad array of undergraduate degree programs and extensive graduate research opportunities designed to attract and educate highly qualified undergraduate and graduate students; Employing faculty who are excellent teacher-scholars, nationally competitive in research and creative activities, and who contribute to a world-class knowledge base that is transferable to educational, professional, cultural, and economic enterprises; and Using its extensive resources to solve economic, environmental, and social challenges.