Business Office Assistant and Medicaid Coordinator

Aventura-Health-Grou; Oakwood Village (OH); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Competitive pay

Comprehensive benefits package

Paid time off & holidays

Supportive team environment

Opportunity for growth

Job summary

Aventura at Oakwood seeks a Part-time Business Office Assistant (Medicaid Coordinator) to support Medicaid applications, eligibility, and billing for our skilled nursing facility. Ideal candidates have healthcare billing experience, knowledge of Medicaid/Medicare, strong communication and organization skills, and a commitment to compliant, timely financial processes that support residents and families.

This role collaborates with Admissions and leadership to track financial performance and

Qualifications

• Bachelor’s degree preferred in accounting, business administration, or related field.
• Minimum 3 years of healthcare billing or business office operations experience.
• Strong knowledge of Medicaid, Medicare, and long-term care billing practices.
• Familiarity with state and federal regulations for skilled nursing facilities.
• Experience with A/R systems and healthcare billing software.
• Strong communication, organization, and problem-solving skills.

Responsibilities

• Coordinate and manage Medicaid applications, eligibility, and redeterminations.
• Support billing processes, including Medicare (A, B, C), Medicaid, private pay, and insurance.
• Assist with accounts receivable (A/R) monitoring, collections, and resolving billing discrepancies.
• Ensure timely and accurate monthly billing in compliance with facility policies.
• Maintain working knowledge of long-term care regulations and reimbursement guidelines.
• Collaborate with Admissions on payer source verification and financial pre-admissions.
• Track and report financial performance and key indicators to leadership.
• Support business office operations, including patient trust, purchase orders, and financial processes.
• Participate in financial meetings and assist with process improvements.
• Provide excellent customer service to residents and families regarding financial matters.
• Assist with audits, compliance, and QAPI initiatives as needed.

Skills

Communication

Organization

Problem-solving

Education

Bachelor’s degree in Accounting, Business Administration, or related field

Tools

Healthcare billing software

Accounts receivable systems

Job description

Aventura at Oakwood is now hiring a Part-time Business Office Assistant (Medicaid Coordinator)

Why Join Us?

• Competitive pay
• Comprehensive benefits package
• Paid time off & holidays
• Supportive team environment
• Opportunity for growth

Position Summary:
We are seeking a detail-oriented and knowledgeable Business Office Assistant (Medicaid Coordinator) to support the financial operations of our skilled nursing facility. This role plays a critical part in billing, Medicaid eligibility, accounts receivable, and regulatory compliance.

Qualifications:

• Bachelor’s degree in Accounting, Business Administration, or related field (preferred)
• Minimum 3 years of experience in healthcare billing or business office operations (skilled nursing or hospital setting preferred)
• Strong knowledge of Medicaid, Medicare, and long-term care billing practices
• Familiarity with state and federal regulations for skilled nursing facilities
• Experience with A/R systems and healthcare billing software
• Strong communication, organization, and problem-solving skills

Key Responsibilities:

• Coordinate and manage Medicaid applications, eligibility, and redeterminations
• Support billing processes, including Medicare (A, B, C), Medicaid, private pay, and insurance
• Assist with accounts receivable (A/R) monitoring, collections, and resolving billing discrepancies
• Ensure timely and accurate monthly billing in compliance with facility policies
• Maintain working knowledge of long-term care regulations and reimbursement guidelines
• Collaborate with Admissions on payer source verification and financial pre-admissions
• Track and report financial performance and key indicators to leadership
• Support business office operations, including patient trust, purchase orders, and financial processes
• Participate in financial meetings and assist with process improvements
• Provide excellent customer service to residents and families regarding financial matters
• Assist with audits, compliance, and QAPI initiatives as needed

Join Our Team
Make a meaningful difference in the lives of our residents every day.