Business Office Assistant and Medicaid Coordinator

Aventura Healthcare Group; Springfield (OH); On-site; USD 30,000 - 41,000; Part time

Job summary

Aventura at Oakwood in Springfield, OH is seeking a Part-time Business Office Assistant (Medicaid Coordinator) to support Medicaid applications, eligibility, and billing operations in our skilled nursing facility.

The role emphasizes accuracy in accounts receivable, regulatory compliance, and collaboration with Admissions to verify payer sources and ensure timely monthly billing.

Qualifications

• Bachelor's degree preferred in accounting or related field.
• Minimum 3 years of healthcare billing or business office experience.
• Strong knowledge of Medicaid, Medicare and long-term care billing.
• Familiarity with state and federal regulations for skilled nursing facilities.
• Experience with A/R systems and healthcare billing software.
• Strong communication, organization, and problem-solving skills.

Responsibilities

• Coordinate and manage Medicaid applications, eligibility, and redeterminations
• Support billing for Medicare (A, B, C), Medicaid, private pay, and insurance
• Assist with accounts receivable monitoring, collections, and billing discrepancies
• Ensure timely monthly billing in compliance with facility policies
• Maintain knowledge of long-term care regulations and reimbursement guidelines
• Collaborate with Admissions on payer source verification and financial pre-admissions
• Track and report financial performance to leadership
• Support business office operations, including patient trust, purchase orders, and financial processes
• Participate in financial meetings and assist with process improvements
• Provide excellent customer service to residents and families regarding financial matters
• Assist with audits, compliance, and QAPI initiatives as needed

Skills

Communication

Organization

Problem-solving

A/R systems

Education

Bachelor's degree in Accounting, Business Administration, or related field

Job description

Aventura at Oakwood is now hiring a Part-time Business Office Assistant (Medicaid Coordinator)

Why Join Us?

• Competitive pay
• Comprehensive benefits package
• Paid time off & holidays
• Supportive team environment
• Opportunity for growth

Position Summary:

We are seeking a detail-oriented and knowledgeable Business Office Assistant (Medicaid Coordinator) to support the financial operations of our skilled nursing facility. This role plays a critical part in billing, Medicaid eligibility, accounts receivable, and regulatory compliance.

Qualifications:

• Bachelor's degree in Accounting, Business Administration, or related field (preferred)
• Minimum 3 years of experience in healthcare billing or business office operations (skilled nursing or hospital setting preferred)
• Strong knowledge of Medicaid, Medicare, and long-term care billing practices
• Familiarity with state and federal regulations for skilled nursing facilities
• Experience with A/R systems and healthcare billing software
• Strong communication, organization, and problem-solving skills

Key Responsibilities:

• Coordinate and manage Medicaid applications, eligibility, and redeterminations
• Support billing processes, including Medicare (A, B, C), Medicaid, private pay, and insurance
• Assist with accounts receivable (A/R) monitoring, collections, and resolving billing discrepancies
• Ensure timely and accurate monthly billing in compliance with facility policies
• Maintain working knowledge of long-term care regulations and reimbursement guidelines
• Collaborate with Admissions on payer source verification and financial pre-admissions
• Track and report financial performance and key indicators to leadershipSupport business office operations, including patient trust, purchase orders, and financial processes
• Participate in financial meetings and assist with process improvements
• Provide excellent customer service to residents and families regarding financial matters
• Assist with audits, compliance, and QAPI initiatives as needed