BUSINESS OFFICE ASSISTANT (73835)

Paycom - ATS; Weatherford (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

Paycom - ATS in Weatherford, TX is seeking a capable administrative professional to support financial operations and general office duties during the day shift at Hilltop Park Rehabilitation and Care Center. You will process payroll and vendor payments, manage accounts payable/receivable, maintain records, handle data entry, and assist with onboarding and benefits, ensuring confidentiality.

This role requires strong communication, organizational skills, and attention to detail in a fast-paced

Qualifications

• Proficiency in Microsoft Office and accounting software
• Experience with data entry and clerical tasks
• Strong communication and organizational skills
• Ability to handle confidential information securely

Responsibilities

• Process accounts payable and receivable, payroll, and vendor payments
• Maintain auditable financial records and support monthly close
• Input and verify financial data, reconcile accounts, and manage invoices
• Provide administrative support including greeting visitors and answering phones
• Monitor office supplies and coordinate vendor payments
• Prepare documentation for audits and maintain policies
• Assist with onboarding and benefits administration

Skills

Microsoft Office

Public file systems

Communication

Time management

Tools

Accounting software

Job description

Job Details

Job Location: Hilltop Park Rehabilitation and Care Center - Weatherford, TX 76086, Job Shift: Day

Core Responsibilities

• Financial Operations: Maintain and process accounts payable and receivable, manage payroll, process vendor payments, and handle tuition or service billing for clients
• Record Keeping: Maintain accurate, auditable financial records, prepare reports for oversight committees, and support year-end and monthly close processes
• Data Entry & Processing: Input and verify financial and statistical data, reconcile accounts, and manage purchase orders and invoices
• Administrative Support: Greet visitors, answer phones, direct inquiries, and manage correspondence
• Inventory & Supplies: Monitor and order office supplies, manage company credit cards, and coordinate vendor payments
• Compliance & Audits: Prepare documentation for audits, ensure adherence to financial policies, and maintain insurance and policy records
• Human Resources Support: Assist with employee onboarding, benefits administration, and personnel file management

Qualifications: Required Skills & Qualifications

• Technical Skills: Proficiency in Microsoft Office, accounting software, and familiarity with public file systems (if applicable)
• Experience: Background in accounts payable/receivable, data entry, or clerical work; receptionist or administrative experience preferred
• Soft Skills: Strong communication, organizational, and time management abilities; detail-oriented; adaptable to fast-paced environments
• Confidentiality: Ability to handle sensitive financial and personal information securely