Business Office Assistant

(Western Slope Health Center) Rosebud Holdings, LLC; United States; On-site; USD 34,000 - 41,000; Full time

Job summary

Western Slope Health Center is seeking a Business Office Assistant to join our team and support administrative, clerical, and accounting functions.

This full-time role involves handling confidential information, assisting with HR/payroll duties, maintaining records, and supporting multiple departments in a healthcare setting. Proficiency in Excel and accurate data entry are preferred, with emphasis on professionalism and customer service.

Qualifications

• High school diploma or GED required and healthcare experience preferred.
• Experience in administrative, clerical, or HR tasks is a plus.
• Ability to work in a healthcare environment with confidentiality.

Responsibilities

• Provide administrative and accounting support to the facility.
• Handle cash receipts and data entry with accuracy.
• Support HR and payroll duties as needed.
• Maintain organized records and documentation.

Skills

Administrative skills

Clerical skills

Customer service

Payroll support

Education

High school diploma or GED

Tools

Microsoft Excel

10-key calculator

General office machines

Job description

Western Slope Health Center Full-Time | $25.30-$29.87 per hour

Western Slope Health Center is seeking a Business Office Assistant to join our team! This is an excellent opportunity for an organized, dependable, and detail-oriented professional who enjoys supporting a busy healthcare environment and working with a variety of departments. The Business Office Assistant provides important administrative, clerical, and accounting support to the facility while maintaining professionalism, confidentiality, and excellent customer service.

What You'll Do

Administrative & Office Support

• Receive and follow schedules and instructions from your supervisor and established policies and procedures.
• Assist in organizing, planning, and directing administrative activities in accordance with established policies and procedures.
• Maintain minutes of meetings and file documentation as necessary.
• Serve as a key representative of the community and make an active contribution toward positive community relations, public regard, and overall awareness of the community.
• Support the Administrator, Director of Nursing (DON), and Business Office Manager with administrative tasks.
• Assist with administrative studies, projects, and special assignments as needed.
• Develop and maintain positive working relationships with personnel throughout the facility and with other departments.
• Assist with recording incidents and accidents and file documentation in accordance with established policies and procedures.
• Help ensure adequate supplies of office materials and equipment are available to meet the day-to-day operational needs of the facility.

Business Office & Accounting Support

• Perform clerical and accounting functions, including cash receipts and ancillary data.
• Assist with Human Resources and payroll duties as needed.
• Utilize office equipment and computer systems to support daily operations.
• Maintain accurate and organized records and documentation.

Confidentiality & Compliance

Maintain strict confidentiality of all resident care information, including Protected Health Information (PHI). Do not disclose resident protected health information and promptly report suspected or known violations of privacy or unauthorized disclosure to the Administrator. Follow all applicable federal, state, and local regulations, facility policies, procedures, and standards. Support established workplace safety and ergonomics policies and procedures, including proper lifting techniques, repetitive-task practices, and use of safety equipment and supplies.

Qualifications – Education & Experience

High school diploma or GED required. Previous administrative, clerical, healthcare, business office, accounting, payroll, or HR experience is preferred. Experience working in a skilled nursing or healthcare environment is a plus.

Language Skills

The successful candidate should have the ability to: Read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations. Write reports, business correspondence, and procedures. Effectively present information and respond to questions from managers, employees, residents, families, and other individuals.

Mathematical Skills

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to perform basic accounting and numerical functions accurately. Ability to work with cash receipts and related financial information.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret and follow a variety of instructions furnished in written, oral, diagram, or schedule form. Strong attention to detail and organizational skills.

Computer & Office Skills

• Knowledge of general clerical functions and computer literacy.
• Proficiency in Microsoft Excel is preferred.
• Ability to type a minimum of 40 words per minute.
• Ability to use a 10-key calculator.
• Knowledge of common office machines and equipment, including copier/scanner/fax, telephone, and computer equipment.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Physical Requirements

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.

We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of every race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, and any other protected characteristic. Employment decisions are based on qualifications, merit, and business needs.

About PACS

PACS is revolutionizing the delivery and leadership of post-acute healthcare and support services across the country. Originally founded in 2013, the organization now consists of hundreds of independent operating subsidiaries, as well as ancillary and support services. We bring a proven model of mission-driven care that balances access to a national network of support and resources with local decision making. In addition, PACS helps connect exceptional people with premier healthcare careers across the country. We focus on finding innovative and effective team members based on their qualifications, experience, geographic preferences, and personality fit with the existing facility staff and culture.