Business Office Administrator at RPRY

The Consortium of Jewish Day Schools; New Jersey; On-site; USD 40,000 - 55,000; Part time

Benefits offered by this job

PTO

QTR

Employee benefits

Job summary

The Consortium of Jewish Day Schools in New Jersey is seeking a part-time Business Administrator to support the school’s financial operations, focusing on tuition management, payment processing, and administrative support. Reporting to the Director of Finance & Operations, this role handles tuition agreements, deposits, donations, and payroll assistance as needed.

The position requires discretion, strong organization, and collaboration across departments to ensure accurate financial operations

Qualifications

• Requires a Bachelor's degree in accounting, business, finance, or related field.
• 3-4 years of accounting or bookkeeping experience in nonprofit or independent school preferred.
• Experience with FACTS Tuition Management strongly preferred.
• Payroll processing experience is a plus.

Responsibilities

• Set up annual tuition and fee agreements for all families in FACTS.
• Monitor and manage FACTS payment plans throughout the year and follow up on missed payments.
• Deposit checks and cash; record donations and manage related tracking.
• Assist with payroll processing and provide support to the Director of Finance & Operations.
• Track and manage grants to identify cost savings and support transportation expenses.

Skills

Discretion and professionalism

Communication skills

Team collaboration

Payroll coordination

Education

Bachelor's degree in Accounting, Business, Finance, or related field

Tools

FACTS Tuition Management

Job description

Business Administrator

Reports To: Director of Finance & Operations

Classification: Part-Time

Position Overview

The Business Administrator plays a key role in supporting the financial operations of the school, with a primary focus on tuition management, payment processing, and administrative support. Reporting to the Director of Finance & Operations, this individual is responsible for managing tuition agreements, monitoring payment plans, processing deposits, tracking donations and grants, and assisting with payroll and general business office functions when needed.

This role requires a high level of discretion, strong organizational skills, and the ability to collaborate across departments to ensure efficient and accurate financial operations.

Key Responsibilities

Tuition & FACTS Management

• Set up annual tuition and fee agreements for all families in FACTS
• Process financial aid awards in FACTS and apply them to tuition agreements
• Monitor and manage FACTS payment plans throughout the year
• Follow up on failed or missed FACTS payments
• Bill and track incidental expenses (e.g., sports, after-school programs)

Cash Management & Deposits

• Deposit physical checks (remote deposit when possible)
• Deposit cash and other checks at bank
• Record and track donations in donation tracking system

Financial Support & Administration

• Track and manage applicable grants to identify cost savings
• Provide ongoing support to the Director of Finance & Operations
• Assist with payroll processing in the absence of Business Office Staff member responsible for HR
• Manage transportation expenses (one school bus)

Qualifications & Skills

• Bachelor's degree in Accounting, Business, Finance, or related field required
• 3-4 years of accounting or bookkeeping experience ideally in a nonprofit or independent school setting preferred
• Strong sense of discretion and professionalism
• Excellent written and verbal communication skills
• Experience with FACTS Tuition Management strongly preferred
• Payroll processing experience is a plus
• Ability to collaborate effectively with cross-functional teams (e.g., Admissions)

Salary & Benefits

Salary range: $40,000-$55,000 based on qualifications and experience.

RPRY offers a competitive benefits package that includes PTO, QTR, and other employee benefits