Accounts Payable / Accounts Receivable Coordinator

HTU; Chicago (IL); On-site; USD 50,000 - 70,000; Full time

Job summary

HTU on campus seeks a full-time bookkeeping administrator to support the Business Office. You will handle tuition questions, payments, and account inquiries in person, by phone, and via email, serving families and staff.

The role involves managing tuition accounts, handling payable/receivable tasks, and supporting financial analyses for committees. Strong organizational and confidential data handling skills are essential.

Qualifications

• Bachelor's degree with significant experience in bookkeeping, accounts payable and receivable, and customer service.
• Experience with Blackbaud Financial Edge NXT, Ramp, and/or tuition management platforms preferred.
• Strong work ethic, detail-oriented, and enjoys problem-solving.
• Professional and patient communication with parents, students, vendors, and colleagues.

Responsibilities

• Serve full-time on campus as the face of the Business Office, assisting families and staff in person, by phone, and email with tuition, payment, reimbursement, and account questions.
• Manage student tuition accounts using the tuition management system and coordinate billing with the tuition provider.
• Resolve past-due tuition collections through professional communication and alternate payment plans.
• Process financial aid applications and preparing financial analyses for the Financial Aid Committee.
• Manage accounts payable via Ramp Bill Pay, including invoice review, vendor record maintenance, and payment processing.
• Handle domestic and international wire transfers and ACH payments with proper documentation and approvals.
• Manage corporate credit card transactions, preparing journal entries, reconciling accounts, and processing employee reimbursements.
• Prepare and record bank deposits, maintaining petty cash balances, processing petty cash requests, and recording cash receipts.
• Record journal entries and providing financial data for Business Office meetings.
• Ensure compliance with organizational policies, maintaining documentation, and assisting with audits.

Skills

Bookkeeping

Accounts payable

Accounts receivable

Customer service

Data entry

Financial reporting

Analytical thinking

Education

Bachelor's degree

Tools

Blackbaud Financial Edge NXT

Ramp

Tuition management platforms

Job description

Your Role

Key responsibilities include:

• Serving full-time on campus as the face of the Business Office, assisting families and staff in person, by phone, and email with tuition, payment, reimbursement, and account questions.
• Managing student tuition accounts using the tuition management system and coordinating billing with the tuition provider.
• Resolving past-due tuition collections through professional communication and alternate payment plans.
• Processing financial aid applications and preparing financial analyses for the Financial Aid Committee.
• Managing accounts payable via Ramp Bill Pay, including invoice review, vendor record maintenance, and payment processing.
• Handling domestic and international wire transfers and ACH payments with proper documentation and approvals.
• Managing corporate credit card transactions, preparing journal entries, reconciling accounts, and processing employee reimbursements.
• Preparing and recording bank deposits, maintaining petty cash balances, processing petty cash requests, and recording cash receipts.
• Recording journal entries and providing financial data for Business Office meetings.
• Ensuring compliance with organizational policies, maintaining documentation, and assisting with audits.

About You

The company is looking for a candidate who meets the following qualifications:

• Bachelor's degree with significant experience in bookkeeping, accounts payable and receivable, and customer service.
• Experience with Blackbaud Financial Edge NXT, Ramp, and/or tuition management platforms preferred.
• Strong work ethic, detail-oriented, and enjoys problem-solving.
• Professional and patient communication skills with parents, students, vendors, and colleagues.
• Ability to handle sensitive and confidential information appropriately.
• Organizational, accounting, analytical, and data-entry skills.
• Comfortable working with and learning financial software.
• Strong reporting, written, and verbal communication skills.
• Commitment to Wheaton Academy's Educational Philosophy and Protestant Statement of Faith, including personal evangelical Protestant Christian faith and spiritual maturity.