Business Manager

Gentle Dental Careers; Santa Rosa (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Employee Assistance Program

Medical and pharmacy, dental, vision

Life/AD&D and long-term disability

Paid holidays

Paid floating holiday

PTO (80 hours per year)

401k plan

CE credits

Career advancement

Job summary

Gentle Dental Santa Rosa is seeking a Business Manager to ensure smooth office operations from open to close. You will supervise non-clinical staff, manage schedules, and collaborate with directors to deliver exceptional patient service and maintain profitability.

The role requires strong communication, cash handling, and software proficiency, with a focus on compliance and team performance. Full-time position in Santa Rosa, CA.

Qualifications

• Excellent verbal and written communication skills.
• Experience supervising an office team and coordinating non-clinical staff.
• Familiarity with dental office operations and administrative duties.

Responsibilities

• Maintain an office environment that supports optimal patient care and service.
• Supervise the office team, hire/train non-clinical staff, monitor hours and timesheets.
• Review production and procedures to improve efficiency, retention, and profitability.
• Organize day-to-day office operations and schedule staff to support providers.
• Handle patient payments and apply cash handling policies.
• Review financial reports to ensure monthly budget targets are met.
• Assist with appointment scheduling, patient inquiries, treatment plan presentation, and insurance claims.
• Address patient complaints promptly and compassionately.
• Be the subject matter expert on insurance plans accepted and their limitations.
• Recruit, retain, and address staff issues with HR support.
• Maintain advanced knowledge of software systems for reporting.
• Ensure compliance with state dental laws and safety regulations.

Skills

Verbal & written communication

Customer service

Team supervision

Cash handling/finances

Education

Bachelor's degree or higher

High school diploma or equivalent

Tools

Denticon

QSI

Job description

Location

Gentle Dental Santa Rosa

At Gentle Dental, our Business Managers are committed to and passionate about their office. They ensure that their office runs smoothly from open to close. In partnership with a Director of Operations and an Area Clinical Director, the purpose of the Business Manager is to ensure that our dental practices provide exceptional service to our patients, create a positive team based culture for our employees, and support the overall performance of the office.

Duties & Responsibilities

• Maintain an office environment that ensures optimal patient care and customer service. Directly supervise the office team including; selection and training of non-clinical team members, monitor hours and approve timesheets, ensure team members comply with licensing and training requirements


• Evaluate and review office production and procedures to develop new ways to improve efficiency with office operations, patient retention and profitability.


• Analyze and organize office operations and procedures, including but not limited to, bookkeeping, invoice processing, cash control, preparation of payrolls and other administrative duties.


• Organize the day to day operations of the office; schedule an appropriate number of team members to ensure all providers are supported, conduct team huddles daily, collaborate with providers by proactively monitoring the flow of the office and making adjustments as necessary


• Collect payments from patients on any amount that may be owed, including current treatment being performed as well as past due balances; handle payments in accordance with the Company’s Cash Handling Policy


• Review production reports and communicate results with the team to make sure the office’s budget is met or exceeded every month


• May act as a backup to the front office team; schedule and confirm appointments, answer the telephone, assist with patient questions, enter and present treatment plans, submit accurate insurance claims, collect patient balances


• Address patient complaints in a timely and compassionate manner, including escalated patients


• Act as a subject matter expert on the insurance plans accepted by the Company, including their limitations and exclusions


• Recruitment, retention and termination of staff, work with HR to assess, investigate and resolve employee issues.


• Maintain advanced knowledge of software systems to compile, store and retrieve data for managerial reporting.


• Ensure compliance with all relevant state dental laws, ensure a safe work environment by complying with all local, state and federal health and safety regulations and laws, and ensure compliance with office and company policy and procedures.


• Perform other duties as assigned or necessary to support the office/company.

Qualifications

• Previous Dental or healthcare management experience preferred but not required


• Must have excellent verbal and written communication skills.


• Computer literate a must (QSI/Denticon experience is a plus).

Schedule

Full-Time

Pay Range

$25.00-$30.00 per hour/DOE

Location

Gentle Dental Santa Rosa

1421 Guerneville Rd.

Suite 102

Santa Rosa, CA 95403, USA

Benefits

• Employee Assistance Program


• Medical and pharmacy, dental, vision (for employees and their families)


• Basic life, AD&D, and long-term disability insurance


• 6 Paid holidays and 2 Paid floating holiday


• PTO (80 hours per year for hourly)


• 401k plan and deferred compensation plan


• CE credits


• Career opportunities to advance with the company.

Gentle Dental has the resources you need to achieve true personal and career success.

Education Preferred

• Bachelors or better


• High School or better

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.