Business Manager

Ultipro; Woodinville (WA); On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

Employee Assistance Program

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Holidays

Paid Time Off

401k Plan

CE Credits

Career Advancement

Job summary

Gentle Dental is seeking a Business Manager to ensure smooth office operations from open to close, in partnership with leadership, to deliver excellent patient service and build a positive team culture. You’ll supervise non-clinical staff, manage payroll and insurance claims, and monitor budgets to meet monthly targets.

The role emphasizes leadership, process improvement, and compliance with state dental regulations. Full-time with comprehensive benefits and opportunities for advancement.

Qualifications

• Excellent verbal and written communication skills.
• Previous dental or healthcare management experience preferred but not required.
• Computer literate; QSI/Denticon experience is a plus.

Responsibilities

• Maintain an office environment that ensures optimal patient care and customer service.
• Supervise the office team; hire/train non-clinical staff; monitor hours and timesheets; ensure licensing/training compliance.
• Evaluate and improve office production, procedures, and profitability.
• Organize daily operations; schedule staff; conduct daily huddles; support providers.

Skills

Verbal communication

Written communication

Dental/healthcare management

Denticon

QSI

Computer literate

Education

Bachelor's degree preferred

High School diploma required

Tools

None specified

Job description

Description

At Gentle Dental, our Business Managers are committed to and passionate about their office. They ensure that their office runs smoothly from open to close. In partnership with a Director of Operations and an Area Clinical Director, the purpose of the Business Manager is to ensure that our dental practices provide exceptional service to our patients, create a positive team based culture for our employees, and support the overall performance of the office.

Duties & Responsibilities:

• Maintain an office environment that ensures optimal patient care and customer service.
  Directly supervise the office team including; selection and training of non-clinical team members, monitor hours and approve timesheets, ensure team members comply with licensing and training requirements
• Evaluate and review office production and procedures to develop new ways to improve efficiency with office operations, patient retention and profitability.
• Analyze and organize office operations and procedures, including but not limited to, bookkeeping, invoice processing, cash control, preparation of payrolls and other administrative duties.
• Organize the day to day operations of the office; schedule an appropriate number of team members to ensure all providers are supported, conduct team huddles daily, collaborate with providers by proactively monitoring the flow of the office and making adjustments as necessary
• Collect payments from patients on any amount that may be owed, including current treatment being performed as well as past due balances; handle payments in accordance with the Company’s Cash Handling Policy
• Review production reports and communicate results with the team to make sure the office’s budget is met or exceeded every month
• May act as a backup to the front office team; schedule and confirm appointments, answer the telephone, assist with patient questions, enter and present treatment plans, submit accurate insurance claims, collect patient balances
• Address patient complaints in a timely and compassionate manner, including escalated patients
• Act as a subject matter expert on the insurance plans accepted by the Company, including their limitations and exclusions
• Recruitment, retention and termination of staff, work with HR to assess, investigate and resolve employee issues.
• Maintain advanced knowledge of software systems to compile, store and retrieve data for managerial reporting.
• Ensure compliance with all relevant state dental laws, ensure a safe work environment by complying with all local, state and federal health and safety regulations and laws, and ensure compliance with office and company policy and procedures.
• Perform other duties as assigned or necessary to support the office/company.

Qualifications:

• Previous Dental or healthcaremanagement experience preferred but not required
• Must have excellent verbal and written communication skills.
• Computer literate a must (QSI/Denticon experience is a plus).

Schedule

Full-Time

Pay Range

$32.00-$35.00 per hour/DOE

Location

• Employee Assistance Program
• Medical and pharmacy, dental, vision (for employees and their families)
• Basic life, AD&D, and long-term disability insurance
• 6 Paid holidays and 2 Paid floating holiday
• PTO (80 hours per year for hourly)
• 401k plan and deferred compensation plan
• CE credits
• Career opportunities to advance with the company.

Gentle Dental has the resources you need to achieve true personal and career success.

Preferred

Bachelors or better.

High School or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.