Business Manager

West Shore; Melbourne (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

West Shore in Melbourne, FL is seeking an Assistant / Business Manager to oversee leasing production and property operations at an apartment community. The role reports to the Regional Manager and Community Manager, focusing on maximizing occupancy and NOI.

Responsibilities include managing turnover, tenant relations, leases, vendor supervision, and budget review. Strong independent work ethic and proactive problem solving are required to succeed.

Responsibilities

• Maximize rental revenue by maintaining high occupancy and reducing vacancy loss, bad debt loss, and concessions
• Supervise apartment turnover process (move-in/out inspections, processing applications, and monitoring unit make-ready requirements) to minimize down-time and vacancy loss
• Understand Weekly and Monthly Expectations and proactively plan to meet these goals by solving problems
• Understand site leasing trends, traffic patterns and product availability
• Maintain high standards of cleanliness and maintenance in sales & leasing models and communicate issues to the Community Manager and Maintenance
• Improve Net Operating Income through revenue maximization and expense controls while maintaining the physical asset
• Recommend rent and fee changes according to market changes
• Review and analyze monthly financial statements
• Supervise accounts payable including posting, coding, and approving site invoices
• Administer tenant leases and maintain good tenant relations; enforce lease terms and screen tenants efficiently
• Assist in annual budgets and review monthly financial reports for portfolio properties for owners
• Conduct regular site inspections and maintain the asset’s appearance and performance
• Resolve emergency maintenance issues quickly by prioritizing and coordinating vendors

Job description

Assistant / Business Manager

We are GROWING again, and have an excellent opportunity for an experienced Assistant Manager in property management that works well independently and knows how to complete the job without much direction.

General Summary

Under the immediate supervision of the Regional Manager and the Community Manager, the Assistant Community Manager is responsible for all aspects of leasing production at an apartment community.

Essential Job Duties and Responsibilities

• Maximize rental revenue by maintaining high occupancy and reduction of vacancy loss, bad debt loss, and concessions
• Supervise apartment turnover process (including move-in/out inspections, processing applications, and monitoring unit “make-ready” requirements). Minimize unit “down-time” and vacancy loss due to turnover.
• Have a good understanding of Weekly and Monthly Expectations and strive to regularly meet the expectations set forth and put a plan of action together to reach these goals by being a problem solver rather than waiting for step by step instructions.
• Have an in-depth understanding of site leasing trends, traffic patterns and product availability.
• Ensure all sales & leasing models are maintained to the highest standards of cleanliness and maintenance and proactively communicate any problems to the appropriate party to address. (Community Manager and Maintenance)
• Improve Net Operating Income (NOI) through revenue maximization and expense controls while maintaining the physical asset
• Recommend changes to rents and fees in accordance with market changes
• Review and analyze monthly financial statements
• Supervise, monitor, and process accounts payable including posting, coding, and approving all site invoices.
• Administer tenant leases and maintain good tenant relations; review, understand and enforce lease terms. Communicate with tenants to address their needs and resolve any issues. Ensure the proper execution of all screening procedures quickly and efficiently.
• Assist in preparingannual budgets and review monthly financial reports for individual portfolio properties and provide to owners monthly and quarterly.
• Perform regular siteinspections of the property by walking the property daily.
• Maintain the assigned assetat a high level of appearance and performance.
• Resolve emergency maintenance issues quickly by prioritizing.
• Obtain and supervise third party vendors; evaluate service contract requirements and establish performance specifications and documents; regularly manage the competitive bid process as well as managing the vendor to expectation from start to completion.
• Completes other tasks as directed and assigned.