Business Manager

West Shore; Melbourne (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

West Shore is seeking an experienced Assistant / Business Manager for an apartment community in Melbourne, FL. The role supports leasing production under supervision, handling tenant relations and vendor coordination to ensure smooth daily operations.

The ideal candidate will maximize occupancy, monitor financials, and oversee the leasing and turnover processes while maintaining the property's appearance and performance. This is a full-time on-site position with growth opportunities.

Qualifications

• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Experience in property management or leasing operations preferred.

Responsibilities

• Maximize rental revenue and occupancy while minimizing vacancy loss.
• Supervise turnover process including inspections and applications.
• Understand site leasing trends, traffic patterns, and product availability.
• Maintain leasing models and communicate issues to the Community Manager/maintenance.
• Review monthly financial statements and supervise accounts payable.
• Administer leases and maintain tenant relations, ensuring screening procedures are followed.
• Assist in preparing annual budgets and report financials to owners.
• Perform regular site inspections and maintain asset appearance and performance.

Job description

Assistant / Business Manager

We are GROWING again, and have an excellent opportunity for an experienced Assistant Manager in property management that works well independently and knows how to complete the job without much direction.

General Summary

Under the immediate supervision of the Regional Manager and the Community Manager, the Assistant Community Manager is responsible for all aspects of leasing production at an apartment community.

Essential Job Duties and Responsibilities

• Maximize rental revenue by maintaining high occupancy and reduction of vacancy loss, bad debt loss, and concessions
• Supervise apartment turnover process (including move-in/out inspections, processing applications, and monitoring unit “make-ready” requirements). Minimize unit “down-time” and vacancy loss due to turnover.
• Have a good understanding of Weekly and Monthly Expectations and strive to regularly meet the expectations set forth and put a plan of action together to reach these goals by being a problem solver rather than waiting for step by step instructions.
• Have an in-depth understanding of site leasing trends, traffic patterns and product availability.
• Ensure all sales & leasing models are maintained to the highest standards of cleanliness and maintenance and proactively communicate any problems to the appropriate party to address. (Community Manager and Maintenance)
• Improve Net Operating Income (NOI) through revenue maximization and expense controls while maintaining the physical asset
• Recommend changes to rents and fees in accordance with market changes
• Review and analyze monthly financial statements
• Supervise, monitor, and process accounts payable including posting, coding, and approving all site invoices.
• Administer tenant leases and maintain good tenant relations; review, understand and enforce lease terms. Communicate with tenants to address their needs and resolve any issues. Ensure the proper execution of all screening procedures quickly and efficiently.
• Assist in preparingannual budgets and review monthly financial reports for individual portfolio properties and provide to owners monthly and quarterly.
• Perform regular siteinspections of the property by walking the property daily.
• Maintain the assigned assetat a high level of appearance and performance.
• Resolve emergency maintenance issues quickly by prioritizing.
• Obtain and supervise third party vendors; evaluate service contract requirements and establish performance specifications and documents; regularly manage the competitive bid process as well as managing the vendor to expectation from start to completion.
• Completes other tasks as directed and assigned.