Business Expense & Travel Analyst

gfs; Wyoming (MI); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Gordon Food Service is seeking a Business Expense & Travel Analyst to drive the technical and fiscal integrity of the Travel & Expense (T&E) ecosystem. You will manage Concur, corporate card programs, and data-driven cost-savings initiatives while ensuring policy adherence and accurate reporting.

The role involves system administration, auditing, and cross-functional collaboration with Payroll, IT, and Accounting. A hybrid schedule is offered with in-office and remote work options.

Qualifications

• Two+ years of related work experience in corporate T&E expense programs.
• Bachelor's Degree (or equivalent) and relevant work experience considered.
• Concur expense management experience highly desirable.
• Strong Excel and data visualization skills.
• Ability to communicate, collaborate, and coordinate across departments.

Responsibilities

• Provides system support, maintenance, and reporting for the T&E expense system (Concur).
• Manages corporate credit card, fuel and lodging programs, including card ordering and fraud disputes.
• Audits expense data for policy compliance and identifies trends to educate the workforce.
• Ensures financial integration between Concur, fleet vendors, and the General Ledger.
• Develops reporting to track cost savings across travel, fleet, and expense programs.
• Supports end users with training and Education for T&E processes.

Skills

Data analysis

Excel proficiency

Communication skills

Team collaboration

Attention to detail

Education

Bachelor's Degree or equivalent

Tools

Concur

Comdata

CLC

Excel

Workday

Job description

Welcome to Gordon Food Service! We are excited that you are thinking about opportunities with us, and we have an amazing story to share. See below for a quick glance of who we are and the impact you could have on the food service industry. There's a seat at our table for you...

Position Summary:

The Business Expense & Travel Analyst drives the technical and fiscal integrity of the Travel & Expense (T&E) ecosystem, focusing on data-driven optimization, system administration and spend transparency. Assists and drives excellence in Travel and Expense savings objectives and initiatives through strategic thinking, process improvements, and data analysis. Maintains and supports the business expense system (Concur), specialized corporate card programs (T&E, Fuel, Lodging) and provides oversight for the corporate travel and fleet programs. Collaborates with suppliers, monitors vendor relationships for continuous improvement, and serves as a liaison between external vendors and internal staff to support systems and processes. Ensures the implementation and adherence of business expense and corporate vehicle policies. Creates and delivers reporting.

What you will do:

System & Program Administration:

Provides system support, maintenance, and reporting for the T&E business expense system (Concur). Manages the corporate credit card, Comdata (fuel), and CLC (lodging) programs, including card ordering, fraud disputes, and asset maintenance. Reviews daily HR/Workday reports to execute necessary FAVR/system updates (e.g., separations, new hires, cost center changes).

Auditing, Compliance & Fleet Management:

Audits expense data and mileage submissions for policy compliance, using data to identify trends and educate the workforce. Administers corporate vehicle policies by monitoring Motor Vehicle Records (MVRs) and Driver Performance Reports for insurance, state releases, and valid license status. Conducts monthly cross-system audits (e.g., Concur vs. third-party fleet systems like Wheels) to prevent duplicate entries and ensure data accuracy.

Financial Integration & Reporting:

Ensures seamless financial integration between Concur, fleet vendors, and the General Ledger. Reconciles third-party provider invoices, submits journal entries, and allocates costs appropriately. Audits yearly taxable income for FAVR drivers (coordinating with Payroll) and determines quarterly retention band changes.

Analytics & Cost Savings:

Develops effective reporting to track and plan cost savings initiatives across travel, fleet, and expense programs. Leverages data analytics to uncover hidden savings, improve business processes, and drive executive decision-making.

Customer Support & Education:

Manages the T&E and mileage customer support queues (Email/IM), resolving expense reporting, mobile app tracking and FAVR enrollment issues with a focus on first-contact resolution. Supports communication, training, and skills development for end users (including the internal T&E Website) and educates drivers on best practices (e.g., CLC vs. Comdata usage).

Vendor & Strategic Partnerships:

Builds and manages strategic partnerships with global airlines, hotels, travel providers, and fleet management vendors. Monitors and directs key vendor relationships for continuous improvement. Serves as a liaison between external vendors, General Accounting, Payroll, and Information Systems staff.

Performs other duties as assigned.

When you will work:

Monday through Friday, 8:00am - 5:00pm.

Hybrid Work Schedule: 4 days in office, 1 day from home.

What you bring to the table:

Two or more years of full-time related work experience (Corporate T&E Expense Program Management, Concur Administration, data analysis or analytics).

Bachelor's Degree (or equivalent combination of education and relevant work experience may be considered).

Concur Expense Management experience highly desirable.

Strong Excel skills required. Data visualization skills preferred. Concur expense management experience highly desirable.

Must be detail oriented with a commitment to a high level of accuracy and strong basic mathematical skills.

Ability to communicate, collaborate, and learn from other departments to ensure continuity of work and project coordination.

Able to comprehend, investigate and improve business processes.

Must have excellent interpersonal, written, and verbal communication skills.

Ability to multitask, prioritize and be able to work independently and within a team environment.

Develops solutions to a variety of problems of large scope and complexity. Refers to policies and practices for guidance.

Knowledge of Corporate Business Expense and Travel Policies, stays abreast of industry trends and changes specific to T&E.

Knowledge of financial analysis, basic accounting/reconciliation principles, and reporting.

Must have excellent customer service, time management and organization skills and the ability to manage multiple projects and tasks simultaneously.

Able to adapt to and use v