Business Development & Events Coordinator

Heritage Auctions; Chicago (IL); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical coverage

Dental & Vision

Paid time off

401k plan

Job summary

Heritage Auctions is seeking a Business Development Assistant in Chicago to support gallery events, auction previews, external events, sponsorships, and marketing initiatives. This role emphasizes data management, event coordination, and presentation production, reporting to the EVP Business Development Chicago.

Based in Chicago, you will liaise with corporate HQ to ensure lists and schedules are aligned. The position requires organizational excellence, strong communication, and proficiency with

Qualifications

• High-level organization and multi-tasking skills to balance immediate and long-term projects.
• Strong relationship-building and communication skills to engage a diverse team and auction categories.
• Willingness to learn, adapt, and follow standards; able to draft reports and presentations.
• Proficiency with Excel and Microsoft Office; create spreadsheets and data reports.
• Experience with gallery operations, admin support, and coordinating events.

Responsibilities

• Collect and manage data including guest attendance and new customer accounts; liaise with databases and groups at HQ.
• Provide administrative support to maintain client accounts and up-to-date information.
• Coordinate gallery logistics for events and auction previews: signage, A/V, case orders, invitations, catering.
• Communicate with Operations and Consignment Directors to align calendars and roles.
• Assist in planning and overseeing special events and post-event lead tracking and ROI.
• Represent Heritage Auctions at Chicago previews and industry meetings.

Skills

Organization

Communication

Detail-oriented

Adaptability

Team collaboration

Excel proficiency

Education

Bachelor’s degree

Tools

Excel

Adobe Pro

PowerPoint

Canva

Job description

Heritage Auctions is seeking a Business Development Assistant in Chicago to support gallery events, auction previews, external events, sponsorships, and marketing initiatives. This role emphasizes data management, event coordination, and presentation production, reporting to the EVP Business Development Chicago.

Based in Chicago, you will liaise with corporate HQ to ensure lists and schedules are aligned. The position requires organizational excellence, strong communication, and proficiency with